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Manage sheet view presets

Note: this feature is available in the paid version only starting from ONLYOFFICE Docs v. 6.1. To enable this feature in the desktop version, refer to this article.

ONLYOFFICE Spreadsheet Editor offers a sheet view manager for view presets that are based on the applied filters. Now you can save the required filtering parameters as a view preset and use it afterwards together with your colleagues as well as create several presets and switch among them effortlessly. If you are collaborating on a spreadsheet, create individual view presets and continue working with the filters you need without being disrupted by other co-editors.

Creating a new sheet view preset

Since a view preset is designed to save customized filtering parameters, first you need to apply the said parameters to the sheet. To learn more about filtering, please refer to this page.

There are two ways to create a new sheet view preset. You can either

  • go to the View tab and click the Sheet View iconSheet View icon,
  • choose the View manager option from the drop-down menu,
  • click the New button in the opened Sheet View Manager window,
  • specify the name of the sheet view preset,

or

  • click the New preset iconNew button on the View tab located at the top toolbar. The preset will be created under a default name “View1/2/3...”. To change the name, go to the Sheet View Manager, select the required preset, and click Rename.

Click Go to view to activate the created view preset.

Switching among sheet view presets

  1. Go to the View tab and click the Sheet View iconSheet View icon.
  2. Choose the View manager option from the drop-down menu.
  3. Select the sheet view preset you want to activate in the Sheet views field.
  4. Click Go to view to switch to the selected preset.

To exit the current sheet view preset, Close preset iconClose icon on the View tab located at the top toolbar.

Managing sheet view presets

  1. Go to the View tab and click the Sheet View iconSheet View icon.
  2. Choose the View manager option from the drop-down menu.
  3. Select the sheet view preset you want to edit in the opened Sheet View Manager window.
  4. Choose one of the editing options:
    • Rename to rename the selected preset,
    • Duplicate to create a copy of the selected preset,
    • Delete to delete the selected preset.
  5. Click Go to view to activate the selected preset.
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