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Introducing the user interface of the PDF Editor

The PDF Editor uses a tabbed interface, where editing commands are grouped into tabs by functionality.

Main window of the Online PDF Editor:

PDF Editor window

Main window of the Desktop PDF Editor:

Desktop PDF Editor window

The editor interface consists of the following main elements:

  1. The Editor header displays the ONLYOFFICE logo, tabs for all opened documents with their names and menu tabs.

    On the left side of the Editor header, the Save, Print file, Undo and Redo buttons are located.

    Icons in the editor header

    On the right side of the Editor header along with the username, the following icons are displayed:

    • Share (available in the online version only) - allows adjusting access rights for the PDF stored in the cloud.
    • Open file location - in the desktop version, it allows opening the folder, where the file is stored, in the File explorer window. In the online version, it allows opening the folder of the Documents module, where the file is stored, in a new browser tab.
    • Mark as favorite - click the star to add a file to favorites to make it easy to find. The added file is just a shortcut, so the file itself remains stored in its original location. Deleting a file from favorites does not remove the file from its original location.
    • Search - allows searching the PDF for a particular word or symbol, etc.
  2. The Top toolbar displays a set of editing commands depending on the selected menu tab. Currently, the following tabs are available: File, Home, Comment, View, Plugins.

    The Copy, Paste, Cut and Select All options are always available on the left side of the Top toolbar regardless of the selected tab, as are the Select and Hand tools.

  3. The Left sidebar contains the following icons:
    • - allows using the Search and Replace tool.
    • - allows opening the Comments panel.
    • - (available in the online version only) allows opening the Chat panel.
    • - allows opening the Headings panel that displays the list of all headings with corresponding nesting levels.
    • - allows for the display of page thumbnails for quick navigation.
    • - (available in the online version only) allows contacting our support team.
    • - (available in the online version only) allows viewing the information about the program.
  4. The Status bar located at the bottom of the editor window indicates the page number, as well as displays some notifications (for example, "All changes saved", ‘Connection is lost’ when there is no connection and the editor is trying to reconnect, etc.). It also allows adjusting zoom.
  5. Working area allows viewing PDF content, enter and edit data.
  6. Scroll bar on the right allows scrolling up and down multipage PDFs.

For your convenience, you can hide some components and display them again when necessary. To learn more about adjusting view settings, please refer to this page.

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