Close Help Center ONLYOFFICE Docs Document Editor Calendar Creating a recurring event Portal notifications: manageable notifications Assigning a color to your calendar Get a panoramic picture of multitask activities User guides ONLYOFFICE Workspace ONLYOFFICE Groups ONLYOFFICE Docs Mail Server Talk Module ONLYOFFICE Groups Documents Module People Module Commmunity Module CRM Module Projects Module Mail Module Calendar Module ONLYOFFICE Docs Document Editor Program interface Introducing the Document Editor user interface File tab Home tab Insert tab Layout tab References tab Collaboration tab Plugins tab Basic operations Create a new document or open an existing one Copy/paste text passages, undo/redo your actions Change color scheme Page formatting Set page parameters Show/hide nonprinting characters Insert section breaks Insert headers and footers Insert date and time Insert page numbers Insert footnotes Add bookmarks Add watermark Paragraph formatting Align your text in a paragraph Set up paragraph outline level Select background color for a paragraph Change paragraph indents Set paragraph line spacing Insert page breaks Add borders Set tab stops Create lists Text formatting Apply formatting presets Set font type, size, and color Apply font decoration styles Copy/clear text formatting Add hyperlinks Insert a drop cap Operations on objects Insert tables Use formulas in tables Insert images Insert autoshapes Insert charts Insert text objects Add caption Insert symbols Align and arrange objects on a page Change text wrapping Insert content controls Create a Table of Contents Mail Merge Use Mail Merge Math equations Insert equations Use Math AutoCorrect Document co-editing Collaborative document editing Document Review Compare documents Plugins Edit an image Include a video Insert highlighted code Insert references Translate text Extract text from an image Read the text out loud Replace a word by a synonym Upload a document to Wordpress Tools and settings View document information Save/download/print your document Advanced settings of Document Editor View settings and navigation tools Search and replace function Spell-checking Helpful hints About Document Editor Supported formats of electronic documents Keyboard shortcuts How to use plugins Spreadsheet Editor Program interface Introducing the Spreadsheet Editor user interface File tab Home tab Insert tab Layout tab Formula tab Data tab Pivot Table tab Collaboration tab Plugins tab Basic operations Create a new spreadsheet or open an existing one Cut/copy/paste data Undo/redo your actions Operations with sheets Manage sheets Insert headers and footers Cell text formatting Set font type, size, style, and colors Add hyperlinks Clear text, format in a cell Editing cell properties Add borders Align data in cells Merge cells Change number format Editing rows/columns Insert or delete cells, rows, and columns Sort and filter data Use formatted tables Create slicers for formatted tables Create and edit pivot tables Group data Remove duplicates Conditional Formatting Work with functions Insert function Use named ranges Operations on objects Insert images Insert chart Insert and format autoshapes Insert text objects Insert symbols and characters Manipulate objects Math equations Insert equations Use Math AutoCorrect Spreadsheet co-editing Collaborative spreadsheet editing Plugins Edit an image Include a video Insert highlighted code Translate text Replace a word by a synonym Tools and settings View file information Save/print/download your spreadsheet Scale a worksheet Advanced settings of Spreadsheet Editor View settings and navigation tools Search and replace functions Spell-checking Helpful hints About Spreadsheet Editor Supported formats of spreadsheets Keyboard shortcuts How to use plugins Presentation Editor Program interface Introducing the Presentation Editor user interface File Tab Home Tab Insert Tab Collaboration Tab Plugins Tab Basic operations Create a new presentation or open an existing one Copy/paste data, undo/redo your actions Working with slides Manage slides Set slide parameters Apply transitions Insert footers Preview your presentation Text formatting Insert and format your text Add hyperlinks Create lists Copy/clear formatting Operations on objects Insert and format autoshapes Insert and adjust images Insert and edit charts Insert and format tables Insert symbols and characters Fill objects and select colors Manipulate objects on a slide Align and arrange objects on a slide Math equations Insert equations Use Math AutoCorrect Presentation co-editing Collaborative presentation editing Plugins Edit an image Include a video Insert highlighted code Translate text Replace a word by a synonym Tools and settings View presentation information Save/print/download your presentation Advanced settings of Presentation Editor View settings and navigation tools Search and Replace Function Spell-checking Helpful hints About Presentation Editor Supported formats of electronic presentations Keyboard shortcuts How to use plugins Editors User Guides ONLYOFFICE Mobile Apps ONLYOFFICE Documents for iOS ONLYOFFICE Documents for Android ONLYOFFICE Projects for iOS ONLYOFFICE Web Editors Glossary Video FAQ General Technology Pricing Workspace Enterprise Edition Docs Enterprise Edition Docs Developer Edition ONLYOFFICE Groups Connectors Save/download/print your document operations with files Create a new document or open an existing one Create a new presentation or open an existing one Create a new spreadsheet or open an existing one Save/download/print your document Save/print/download your presentation Save/print/download your spreadsheet View document information View file information More articles View presentation information Manage files Open or create new files and folders Share files and folders View document information Change application settings Use the Find and Replace function Save/export/print your document View spreadsheet information Change application settings Use the Find and Replace function Save/export/print your spreadsheet View presentation information Use the Find function Save and export your presentation Change application settings Print your presentation Manage files Open or create new files and folders Share files and folders View document information Use the Find and Replace function Download and print your document Macros settings View spreadsheet information Use the Find and Replace function Download and print spreadsheet Macros settings View presentation information Use the Find and Replace function Download your presentation Print presentation Macros settings Manage files Open or create new files and folders Share files and folders Use the Find and Replace function Change application settings Download and print your document View document information Macros settings Change spreadsheet settings Change application settings Download and print your spreadsheet View spreadsheet information Macros settings Use the Find and Replace function Change presentation settings Change application settings Download your presentation Print your presentation View presentation information Macros settings Manage files Open or create new files and folders Share files and folders Use the Find and Replace function Change application settings Download and print your document View document information Macros settings Use the Find and Replace function Change spreadsheet settings Change application settings Download and print your spreadsheet View spreadsheet information Macros settings Use the Find and Replace function Change presentation settings Change application settings Download your presentation Print your presentation View presentation information Macros settings save files Save/download/print your document Save/print/download your presentation Save/print/download your spreadsheet Save/export/print your document Save/export/print your spreadsheet Save and export your presentation Download and print your document Download and print spreadsheet More articles Download your presentation Download and print your document Download and print your spreadsheet Download your presentation Download and print your document Download and print your spreadsheet Download your presentation print files Save/download/print your document Save/print/download your presentation Save/print/download your spreadsheet Save/export/print your document Save/export/print your spreadsheet Print your presentation Download and print your document Download and print spreadsheet More articles Print presentation Download and print your document Download and print your spreadsheet Print your presentation Download and print your document Download and print your spreadsheet Print your presentation Saving By default, online Document Editor automatically saves your file each 2 seconds when you work on it to prevent your data loss in case the program closes unexpectedly. If you co-edit the file in the Fast mode, the timer requests for updates 25 times a second and saves the changes if they have been made. When the file is being co-edited in the Strict mode, changes are automatically saved at 10-minute intervals. If necessary, you can easily select the preferred co-editing mode or disable the Autosave feature on the Advanced Settings page. To save your current document manually in the current format and location, press the Save icon in the left part of the editor header, or use the Ctrl+S key combination, or click the File tab of the top toolbar and select the Save option. Note: in the desktop version, to prevent data from loss in case program closes unexpectedly, you can turn on the Autorecover option on the Advanced Settings page. In the desktop version, you can save the document with another name, in a new location or format, click the File tab of the top toolbar, select the Save as... option, choose one of the available formats depending on your needs: DOCX, ODT, RTF, TXT, PDF, PDFA. You can also choose the Document template (DOTX or OTT) option. Downloading In the online version, you can download the resulting document onto your computer hard disk drive, click the File tab of the top toolbar, select the Download as... option, choose one of the available formats depending on your needs: DOCX, PDF, ODT, TXT, DOTX, PDF/A, OTT, RTF, HTML. Saving a copy In the online version, you can save a copy of the file on your portal, click the File tab of the top toolbar, select the Save Copy as... option, choose one of the available formats depending on your needs: DOCX, PDF, ODT, TXT, DOTX, PDF/A, OTT, RTF, HTML, select a location of the file on the portal and press Save. Printing To print out the current document, click the Print icon in the left part of the editor header, or use the Ctrl+P key combination, or click the File tab of the top toolbar and select the Print option. It's also possible to print a selected text passage using the Print Selection option from the contextual menu both in the Edit and View modes (Right Mouse Button Click and choose option Print selection). In the desktop version, the file will be printed directly. In the online version, a PDF file will be generated on the basis of the document. You can open and print it out, or save onto your computer hard disk drive or removable medium to print it out later. Some browsers (e.g. Chrome and Opera) support direct printing. Return to previous page Try now for free Try and make your decision No need to install anything to see all the features in action