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Insert cross-references

In the Document Editor, cross-references are used to create links leading to other parts of the same document, e.g. headings or objects such as charts or tables. Such references appear in the form of a hyperlink.

Creating a cross-reference

  1. Position your cursor in the place you want to insert a cross-reference.
  2. Go to the References tab and click on the Cross-reference icon.
  3. Set the required parameters in the opened Cross-reference window:

    Cross-reference window

    • The Reference type drop-down menu specifies the item you wish to refer to, i.e. a numbered item (set by default), a heading, a bookmark, a footnote, an endnote, an equation, a figure, and a table. Choose the required item type.
    • The Insert reference to drop-down menu specifies the text or numeric value of a reference you want to insert depending on the item you chose in the Reference type menu. For example, if you chose the Heading option, you may specify the following contents: Heading text, Page number, Heading number, Heading number (no context), Heading number (full context), Above/below.
      The full list of the options provided depending on the chosen reference type
      Reference type Insert reference to Description
      Numbered item Page number Inserts the page number of the numbered item
      Paragraph number Inserts the paragraph number of the numbered item
      Paragraph number (no context) Inserts an abbreviated paragraph number. The reference is made to the specific item of the numbered list only, e.g., instead of “4.1.1” you refer to “1” only
      Paragraph number (full context) Inserts a full paragraph number, e.g., “4.1.1”
      Paragraph text Inserts the text value of the paragraph, e.g., if you have “4.1.1. Terms and Conditions”, you refer to “Terms and Conditions” only
      Above/below Inserts the words “above” or “below” depending on the position of the item
      Heading Heading text Inserts the entire text of the heading
      Page number Inserts the page number of the heading
      Heading number Inserts the sequence number of the heading
      Heading number (no context) Inserts an abbreviated heading number. Make sure the cursor point is in the section you are referencing to, e.g., you are in section 4 and you wish to refer to heading 4.B, so instead of “4.B” you receive “B” only
      Heading number (full context) Inserts a full heading number even if the cursor point is in the same section
      Above/below Inserts the words “above” or “below” depending on the position of the item
      Bookmark Bookmark text Inserts the entire text of the bookmark
      Page number Inserts the page number of the bookmark
      Paragraph number Inserts the paragraph number of the bookmark
      Paragraph number (no context) Inserts an abbreviated paragraph number. The reference is made to the specific item only, e.g., instead of “4.1.1” you refer to “1” only
      Paragraph number (full context) Inserts a full paragraph number, e.g., “4.1.1”
      Above/below Inserts the words “above” or “below” depending on the position of the item
      Footnote Footnote number Inserts the footnote number
      Page number Inserts the page number of the footnote
      Above/below Inserts the words “above” or “below” depending on the position of the item
      Footnote number (formatted) Inserts the number of the footnote formatted as a footnote. The numbering of the actual footnotes is not affected
      Endnote Endnote number Inserts the endnote number
      Page number Inserts the page number of the endnote
      Above/below Inserts the words “above” or “below” depending on the position of the item
      Endnote number (formatted) Inserts the number of the endnote formatted as an endnote. The numbering of the actual endnotes is not affected
      Equation / Figure / Table Entire caption Inserts the full text of the caption
      Only label and number Inserts the label and object number only, e.g., “Table 1.1”
      Only caption text Inserts the text of the caption only
      Page number Inserts the page number containing the referenced object
      Above/below Inserts the words “above” or “below” depending on the position of the item

    • Check the Insert as hyperlink box to turn the reference into an active link.
    • Check the Include above/below box (if available) to specify the position of the item you refer to. The ONLYOFFICE Document Editor will automatically insert words “above” or “below” depending on the position of the item.
    • Check the Separate numbers with box to specify the separator in the box to the right. The separators are needed for full context references.
    • The For which field offers you the items available according to the Reference type you have chosen, e.g. if you chose the Heading option, you will see the full list of the headings in the document.
  4. Click Insert to create a cross-reference.

Removing a cross-reference

To delete a cross-reference, select the cross-reference you wish to remove and press the Delete key.

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