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Insert footnotes

In the Document Editor, you can insert footnotes to add explanations or comments for certain sentences or terms used in your text, make references to the sources, etc.

Inserting footnotes

To insert a footnote into your document,

  1. position the insertion point at the end of the text passage that you want to add the footnote to,
  2. switch to the References tab located at the top toolbar,
  3. click the Footnote icon Footnote icon on the top toolbar, or
    click the arrow next to the Footnote icon Footnote icon and select the Insert Footnote option from the menu,

    The footnote mark (i.e. the superscript character that indicates a footnote) appears in the text of the document, and the insertion point moves to the bottom of the current page.

  4. type in the footnote text.

Repeat the above mentioned operations to add subsequent footnotes for other text passages in the document. The footnotes are numbered automatically.

Footnotes

Display of footnotes in the document

If you hover the mouse pointer over the footnote mark in the document text, a small pop-up window with the footnote text appears.

Footnote text

Navigating through footnotes

To easily navigate through the added footnotes in the text of the document,

  1. click the arrow next to the Footnote icon Footnote icon on the References tab located at the top toolbar,
  2. in the Go to Footnotes section, use the Previous footnote icon arrow to go to the previous footnote or the Next footnote icon arrow to go to the next footnote.

Editing footnotes

To edit the footnotes settings,

  1. click the arrow next to the Footnote icon Footnote icon on the References tab located at the top toolbar,
  2. select the Notes Settings option from the menu,
  3. change the current parameters in the Notes Settings window that will appear:

    Footnotes Settings window

    • Activate the Footnote box to edit the footnotes only.
    • Set the Location of footnotes on the page selecting one of the available options from the drop-down menu to the right:
      • Bottom of page - to position footnotes at the bottom of the page (this option is selected by default).
      • Below text - to position footnotes closer to the text. This option can be useful in cases when the page contains a short text.
    • Adjust the footnotes Format:
      • Number Format - select the necessary number format from the available ones: 1, 2, 3,..., a, b, c,..., A, B, C,..., i, ii, iii,..., I, II, III,....
      • Start at - use the arrows to set the number or letter you want to start numbering with.
      • Numbering - select a way to number your footnotes:
        • Continuous - to number footnotes sequentially throughout the document,
        • Restart each section - to start footnote numbering with 1 (or another specified character) at the beginning of each section,
        • Restart each page - to start footnote numbering with 1 (or another specified character) at the beginning of each page.
      • Custom Mark - set a special character or a word you want to use as the footnote mark (e.g. * or Note1). Enter the necessary character/word into the text entry field and click the Insert button at the bottom of the Notes Settings window.
    • Use the Apply changes to drop-down list if you want to apply the specified notes settings to the Whole document or the Current section only.

      Note: to use different footnotes formatting in separate parts of the document, you need to add section breaks first.

  4. When you finish, click the Apply button.

Removing footnotes

To remove a single footnote, position the insertion point directly before the footnote mark in the text and press Delete. Other footnotes will be renumbered automatically.

To delete all the footnotes in the document,

  1. click the arrow next to the Footnote icon Footnote icon on the References tab located at the top toolbar,
  2. select the Delete All Notes option from the menu.
  3. choose the Delete All Footnotes option in the appeared window and click OK.
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