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Introducing the user interface of the Document Editor

The Document Editor uses a tabbed interface, where editing commands are grouped into tabs by functionality.

Main window of the Online Document Editor:

Online Document Editor window

Main window of the Desktop Document Editor:

Desktop Document Editor window

The editor interface consists of the following main elements:

  1. The Editor header displays the ONLYOFFICE logo, tabs for all opened documents with their names and menu tabs.

    On the left side of the Editor header, the Save, Print file, Undo and Redo buttons are located.

    Icons in the editor header

    On the right side of the Editor header, along with the username the following icons are displayed:

    • Open file location - in the desktop version, it allows opening the folder, where the file is stored, in the File explorer window. In the online version, it allows opening the folder of the Documents module, where the file is stored, in a new browser tab.
    • Share (available in the online version only). It allows adjusting access rights for the documents stored in the cloud.
    • Mark as favorite - click the star to add a file to favorites as to make it easy to find. The added file is just a shortcut, so the file itself remains stored in its original location. Deleting a file from favorites does not remove the file from its original location.
    • Search - allows searching the document for a particular word or symbol, etc.
  2. The Top toolbar displays a set of editing commands depending on the selected menu tab. Currently, the following tabs are available: File, Home, Insert, Layout, References, Forms (available with DOCXF files only), Collaboration, Protection, Plugins.

    The Copy, Paste, Cut and Select All options are always available on the left side of the Top toolbar regardless of the selected tab.

  3. The Status bar located at the bottom of the editor window indicates the page number and word count, as well as displays some notifications (for example, "All changes saved", ‘Connection is lost’ when there is no connection and the editor is trying to reconnect, etc.). It also allows setting the text language, enabling spell checking, turning on the track changes mode and adjusting zoom.
  4. The Left sidebar contains the following icons:
    • - allows using the Search and Replace tool,
    • - allows opening the Comments panel,
    • - allows going to the Headings panel and managing headings,
    • - (available in the online version only) allows opening the Chat panel,
    • - (available in the online version only) allows contacting our support team,
    • - (available in the online version only) allows viewing the information about the program.
  5. Right sidebar allows adjusting additional parameters of different objects. When you select a particular object in the text, the corresponding icon is activated on the Right sidebar. Click this icon to expand the Right sidebar.
  6. The horizontal and vertical Rulers make it possible to align the text and other elements in the document, set up margins, tab stops and paragraph indents.
  7. Working area allows viewing document content, enter and edit data.
  8. Scroll bar on the right allows scrolling up and down multipage documents.

For your convenience, you can hide some components and display them again when them when necessary. To learn more about adjusting view settings, please refer to this page.

When there are many icons on the left and right panels, the ones below will be hidden, and they can be accessed via the More button.

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