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Introducing the user interface of the Document Editor

The Document Editor uses a tabbed interface where editing commands are grouped into tabs by functionality.

Main window of the Online Document Editor:

Online Document Editor window

Main window of the Desktop Document Editor:

Desktop Document Editor window

The editor interface consists of the following main elements:

  1. The Editor header displays the ONLYOFFICE logo, tabs for all opened documents with their names and menu tabs.

    On the left side of the Editor header, the Save, Print file, Undo and Redo buttons are located.

    Icons in the editor header

    On the right side of the Editor header, along with the user name the following icons are displayed:

    • Open file location Open file location - in the desktop version, it allows opening the folder, where the file is stored, in the File explorer window. In the online version, it allows opening the folder of the Documents module, where the file is stored, in a new browser tab.
    • View Settings icon It allows adjusting the View Settings and access the Advanced Settings of the editor.
    • Manage document access rights icon Manage document access rights (available in the online version only). It allows adjusting access rights for the documents stored in the cloud.
    • Favorites icon Mark as favorite - click the star to add a file to favorites as to make it easy to find. The added file is just a shortcut so the file itself remains stored in its original location. Deleting a file from favorites does not remove the file from its original location.
  2. The Top toolbar displays a set of editing commands depending on the selected menu tab. Currently, the following tabs are available: File, Home, Insert, Layout, References, Collaboration, Protection, Plugins.

    The Copy icon Copy and Paste icon Paste options are always available on the left side of the Top toolbar regardless of the selected tab.

  3. The Status bar located at the bottom of the editor window indicates the page number and displays some notifications (for example, "All changes saved", etc.). It also allows setting the text language, enabling spell checking, turning on the track changes mode and adjusting zoom.
  4. The Left sidebar contains the following icons:
    • Search icon - allows using the Search and Replace tool,
    • Comments icon - allows opening the Comments panel,
    • Navigation icon - allows going to the Navigation panel and managing headings,
    • Chat icon - (available in the online version only) allows opening the Chat panel,
    • Feedback and Support icon - (available in the online version only) allows to contact our support team,
    • About icon - (available in the online version only) allows to view the information about the program.
  5. Right sidebar sidebar allows adjusting additional parameters of different objects. When you select a particular object in the text, the corresponding icon is activated on the Right sidebar. Click this icon to expand the Right sidebar.
  6. The horizontal and vertical Rulers make it possible to align the text and other elements in the document, set up margins, tab stops and paragraph indents.
  7. Working area allows to view document content, enter and edit data.
  8. Scroll bar on the right allows to scroll up and down multi-page documents.

For your convenience, you can hide some components and display them again when them when necessary. To learn more about adjusting view settings, please refer to this page.

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