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Keyboard Shortcuts

Keyboard Shortcuts for Key Tips

Use keyboard shortcuts for a faster and easier access to the features of the Presentation Editor without using a mouse.

  1. Press Alt (Option for macOS) key to turn on all key tips for the editor header, the top toolbar, the right and left sidebars and the status bar.
  2. Press the letter that corresponds to the item you wish to use. The additional key tips may appear depending on the key you press. The first key tips hide when additional key tips appear.

    For example, to access the Insert tab, press Alt (Option for macOS) to see all primary key tips.

    Primary Key Tips

    Press letter I to access the Insert tab and you will see all the available shortcuts for this tab.

    Secondary Key Tips

    Then press the letter that corresponds to the item you wish to configure.

  3. Press Alt (Option for macOS) to hide all key tips, or press Escape to go back to the previous group of key tips.

Find the most common keyboard shortcuts in the list below.

Please note: for macOS, some shortcuts contain the Home, End, Page Up and Page Down keys which are only available on the extended keyboard. If you don't have these keys, use the keyboard shortcuts specified above (i.e. use ^ Ctrl/⌘ Cmd+ or Fn+ instead of Home, ^ Ctrl/⌘ Cmd+ or Fn+ instead of End, Fn+ instead of Page Up, Fn+ instead of Page Down).

  • Windows/Linux
  • Mac OS
Working with Presentation
Open 'File' panel Alt+F ^ Ctrl+⌥ Option+F Open the File panel to save, download, print the current presentation, view its info, create a new presentation or open an existing one, access the Presentation Editor help or advanced settings.
Open 'Find' dialog window Ctrl+F ^ Ctrl+F,
⌘ Cmd+F
Open the Find dialog window to start searching for a character/word/phrase in the currently edited presentation.
Open 'Find and Replace' menu (panel) with replacement field Ctrl+H ^ Ctrl+H Open the Find and Replace menu (panel) with the replacement field to replace one or more occurrences of the found characters.
Open 'Comments' panel Ctrl+⇧ Shift+H ^ Ctrl+⇧ Shift+H,
⌘ Cmd+⇧ Shift+H
Open the Comments panel to add your own comment or reply to comments from other users.
Open comment field Alt+H ⌘ Cmd+⌥ Option+A Open a data entry field where you can add the text of your comment.
Open 'Chat' panel (Online Editors) Alt+Q ^ Ctrl+⌥ Option+Q Open the Chat panel in the Online Editors and send a message.
Save presentation Ctrl+S ^ Ctrl+S,
⌘ Cmd+S
Save all the changes to the presentation currently edited with the Presentation Editor. The active file will be saved under its current name, in the same location and file format.
Print presentation Ctrl+P ^ Ctrl+P,
⌘ Cmd+P
Print the presentation with one of the available printers or save it to a file.
Download As... Ctrl+⇧ Shift+S ^ Ctrl+⇧ Shift+S,
⌘ Cmd+⇧ Shift+S
Open the Download as... panel to save the currently edited presentation to the hard disk drive of your computer in one of the supported formats: PPTX, PPSX, PDF, ODP, POTX, PDF/A, OTP, PNG, JPG.
Full screen (Online Editors) F11 Switch to the full screen view in the Online Editors to fit the Presentation Editor into your screen.
Help menu F1 Fn+F1 Open the Presentation Editor Help menu.
Open existing file Ctrl+O ⌘ Cmd+O Open the standard dialog box that allows selecting an existing file. If you select the file in this dialog box and click Open, the file will be opened in a new tab or window of Desktop Editors.
Switch to the next tab Ctrl+↹ Tab ^ Ctrl+↹ Tab Switch to the next file tab in Desktop Editors or browser tab in Online Editors.
Switch to the previous tab Ctrl+Shift+↹ Tab ^ Ctrl+⇧ Shift+↹ Tab Switch to the previous file tab in Desktop Editors or browser tab in Online Editors.
Close file Ctrl+W,
Ctrl+F4
⌘ Cmd+W Close the current presentation window.
Element contextual menu ⇧ Shift+F10 ⇧ Shift+Fn+F10 Open the selected element contextual menu.
Close menu or modal window, reset modes, etc. Esc Esc Close a menu or modal window. Reset adding shapes mode. Remove the cursor from the shape content. Remove selection step by step (e.g., if the content of a shape within a group is selected, the cursor will be removed from the content first, then from the shape, then from the group). Deselect the copied format. Reset text drag-n-drop. Reset marker selection mode.
Reset the ‘Zoom’ parameter Ctrl+0 ^ Ctrl+0 or ⌘ Cmd+0 Reset the ‘Zoom’ parameter of the current presentation to the default 'Fit to slide' value.
Navigation
The first slide Home Fn+

Home
Go to the first slide of the currently edited presentation/first thumbnail in the thumbnails list.
The last slide End Fn+

End
Go to the last slide of the currently edited presentation/last thumbnail in the thumbnails list.
Next slide Page Down,
,
,
Fn+

,
Page Down
Go to the next slide of the currently edited presentation/next thumbnail in the thumbnails list.
Previous slide Page Up,
,
,
Fn+

,
Page Up
Go to the previous slide of the currently edited presentation/previous thumbnail in the thumbnails list.
Zoom In Ctrl++ ^ Ctrl+=,
⌘ Cmd+=
Zoom in the currently edited presentation.
Zoom Out Ctrl+- ^ Ctrl+-,
⌘ Cmd+-
Zoom out the currently edited presentation.
Navigate between controls in modal dialogues ↹ Tab/⇧ Shift+↹ Tab ↹ Tab/⇧ Shift+↹ Tab Navigate between controls to give focus to the next or previous control in modal dialogues.
Performing Actions on Slides
New slide Ctrl+M,
Enter
^ Ctrl+M,
⌘ Cmd+M,
Return
Create a new slide and add it after the selected one in the list. The Ctrl+M shortcut is also used to create the first slide in the presentation which does not contain any slides.
Remove slide Delete,
Backspace
Delete,
Fn+Delete
Remove the currently selected slide in the list or several selected slides.
Duplicate slide Ctrl+D ⌘ Cmd+D,
^ Ctrl+D
Duplicate the selected slide in the list.
Move slide up Ctrl+ ⌘ Cmd+ Move the selected slide or several selected slides above the previous one in the list (when the focus is on thumbnails).
Move slide down Ctrl+ ⌘ Cmd+ Move the selected slide or several selected slides below the following one in the list (when the focus is on thumbnails).
Move slide to beginning Ctrl+⇧ Shift+,
Ctrl+⇧ Shift+Page Up
⌘ Cmd+⇧ Shift+,
^ Ctrl+⇧ Shift+

⌘ Cmd+⇧ Shift+Page Up,
^ Ctrl+⇧ Shift+Page Up
Move the selected slide or several slides to the very first position in the list (when the focus is on thumbnails).
Move slide to end Ctrl+⇧ Shift+,
Ctrl+⇧ Shift+Page Down
⌘ Cmd+⇧ Shift+,
^ Ctrl+⇧ Shift+

⌘ Cmd+⇧ Shift+Page Down,
^ Ctrl+⇧ Shift+Page Down
Move the selected slide or several slides to the very last position in the list (when the focus is on thumbnails).
Performing Actions on Objects
Working with shapes ↵ Enter ↵ Return When the shape is selected, if it does not contain content, create content and move the cursor to the beginning of the line. If the content is empty, move the cursor to it, otherwise select the entire content.
Working with charts ↵ Enter ↵ Return When the chart title is selected, if the title is empty, move the cursor to the beginning of the line, otherwise select the text.
Create a copy when dragging Ctrl ^ Ctrl Select an object and hold down the specified key when dragging the object to create the copy of the object in the location where it was moved.
Create a copy Ctrl+D ^ Ctrl+D,
⌘ Cmd+D
Select an object and press the specified keyboard shortcut to create the copy of the object next to the selected object.
Group Ctrl+G ⌘ Cmd+G,
^ Ctrl+G
Group the selected objects.
Ungroup Ctrl+⇧ Shift+G ⌘ Cmd+⇧ Shift+G,
^ Ctrl+⇧ Shift+G
Ungroup the selected group of objects.
Move focus to the next object ↹ Tab ↹ Tab Move focus to the next object after the currently selected one.
Move focus to the previous object ⇧ Shift+↹ Tab ⇧ Shift+↹ Tab Move focus to the previous object before the currently selected one.
Change angle of line/arrow when drawing ⇧ Shift + drag (when drawing lines/arrows) ⇧ Shift + drag (when drawing lines/arrows) Hold down the Shift key while drawing the line/arrow and rotate the spout of the arrow/end of the line to change the angle of the line/arrow when drawing it. The line/arrow will be rotated exactly 45 degrees.
Movement pixel by pixel Ctrl+ ⌘ Cmd+ Hold down the specified key and use the keybord arrows to move the selected object to the left, right, up, or down by one pixel at a time.
Move shape by a big step Use the keybord arrows to move the selected object by a big step to the left, right, up, or down.
Modifying Objects
Constrain movement ⇧ Shift + drag ⇧ Shift + drag Constrain the movement of the selected object horizontally or vertically.
Set 15-degree-rotation ⇧ Shift + drag (when rotating) ⇧ Shift + drag (when rotating) Constrain the rotation angle to 15 degree increments.
Maintain proportions ⇧ Shift + drag (when resizing) ⇧ Shift + drag (when resizing) Maintain the proportions of the selected object when resizing.
Working with Tables
Move to the next cell in a row ↹ Tab ↹ Tab Go to the next cell in a table row.
Move to the previous cell in a row ⇧ Shift+↹ Tab ⇧ Shift+↹ Tab Go to the previous cell in a table row.
Move to the next row Go to the next row in a table.
Move to the previous row Go to the previous row in a table.
Start new paragraph ↵ Enter ↵ Return Start a new paragraph within a cell. If cells are selected, delete their contents. If the table is selected, move the cursor to the first cell. If it is empty, move the cursor to the beginning, otherwise select the contents of the cell.
Add new row ↹ Tab in the lower right table cell. ↹ Tab in the lower right table cell. Add a new row at the bottom of the table.
Previewing Presentation
Start a presentation Ctrl+F5 ⌘ Cmd+⇧ Shift+↵ Return Start a presentation from the beginning.
Navigate forward ↵ Enter,
Page Down,
,
,
␣ Spacebar
↵ Return,
Fn+,
,
,
␣ Spacebar

↵ Return,
Page Down,
,
,
␣ Spacebar
Display the next transition effect or advance to the next slide.
Navigate backward Page Up,
,
Fn+,
,


Page Up,
,
Display the previous transition effect or return to the previous slide.
Navigate to the first slide Home Fn+

Home
Navigate to the first slide.
Navigate to the last slide End Fn+

End
Navigate to the last slide.
Navigate to the specified slide slide number+Enter slide number+↵ Return Navigate to the specified slide.
Close preview Esc Esc End a presentation. For the web version, the first pressing of Esc is an exit from the full-screen mode of a browser, the second one is an exit from the demonstration mode.
Undo and Redo
Undo Ctrl+Z ^ Ctrl+Z,
⌘ Cmd+Z
Reverse the latest performed action.
Redo Ctrl+Y ^ Ctrl+Y,
⌘ Cmd+Y
Repeat the latest undone action.
Cut, Copy, and Paste
Cut Ctrl+X,
⇧ Shift+Delete
⌘ Cmd+X Cut the selected object/text/slide in the slide list and send it to the computer clipboard memory. The cut object can be later inserted to another place in the same presentation.
Copy Ctrl+C,
Ctrl+Insert
⌘ Cmd+C Send the selected object/text/slide in the slide list to the computer clipboard memory. The copied object can be later inserted to another place in the same presentation.
Paste Ctrl+V,
⇧ Shift+Insert
⌘ Cmd+V Insert the previously copied object/text/slide in the slide list from the computer clipboard memory to the current cursor position. The object can be previously copied from the same presentation, from another presentation, from another editor, or from some other program.
Paste text without style formatting Ctrl+⇧ Shift+V ⌘ Cmd+⇧ Shift+V Insert the previously copied text fragment from the computer clipboard memory to the current cursor position without preserving its original formatting. The text can be previously copied from the same document, from another document, or from some other program.
Copy style Alt+Ctrl+C ⌘ Cmd+⌥ Option+C,
^ Ctrl+⌥ Option+C
Copy the formatting from the selected fragment of the currently edited text. The copied formatting can be later applied to another text fragment in the same presentation.
Apply style Alt+Ctrl+V ⌘ Cmd+⌥ Option+V,
^ Ctrl+⌥ Option+V
Apply the previously copied formatting to the text in the currently edited text box.
Paste Special options 1
Use destination theme Ctrl then H ^ Ctrl then H Apply the formatting specified by the theme of the current presentation.
Keep source formatting Ctrl then K ^ Ctrl then K Keep the source formatting of the copied text.
Paste as picture Ctrl then U ^ Ctrl then U Paste the text as an image so that it cannot be edited.
Keep text only Ctrl then T ^ Ctrl then T Paste the text without its original formatting.
Working with Hyperlinks
Insert hyperlink Ctrl+K ^ Ctrl+K,
⌘ Cmd+K
Insert a hyperlink which can be used to go to a web address or to a certain slide in the presentation.
Visit hyperlink Enter Return Visit a hyperlink (with the cursor in the hyperlink).
Selecting with the Mouse
Add to the selected fragment ⇧ Shift ⇧ Shift Start the selection, hold down the ⇧ Shift key and click where you need to end the selection.
Selecting using the Keyboard
Select all Ctrl+A ^ Ctrl+A,
⌘ Cmd+A
Select all the slides (in the slides list) or all the objects within the slide (in the slide editing area) or all the text (within the text box) - depending on where the mouse cursor is located.
Add the next slide in the slide list to the selection Shift+Page Down,
⇧ Shift+
⇧ Shift+,
⇧ Shift+Fn+

⇧ Shift+,
⇧ Shift+Page Down
Add the next slide in the slide list to the selection (when the focus is on thumbnails).
Add the previous slide in the slide list to the selection Shift+Page Up,
⇧ Shift+
⇧ Shift+,
⇧ Shift+Fn+

⇧ Shift+,
⇧ Shift+Page Up
Add the previous slide in the slide list to the selection (when the focus is on thumbnails).
Select to the first slide Shift+Home ⇧ Shift+Fn+

⇧ Shift+Home
Select slides to the first slide starting from the current slide where the focus is located in the thumbnails list.
Select to the last slide Shift+End ⇧ Shift+Fn+

⇧ Shift+End
Select slides to the last slide starting from the current slide where the focus is located in the thumbnails list.
Select text from cursor to beginning of line ⇧ Shift+Home ⇧ Shift+Fn+

⇧ Shift+Home
Select a text fragment from the cursor to the beginning of the current line.
Select text from cursor to end of line ⇧ Shift+End ⇧ Shift+Fn+

⇧ Shift+End
Select a text fragment from the cursor to the end of the current line.
Select one character to the right ⇧ Shift+ ⇧ Shift+ Select one character to the right of the cursor position.
Select one character to the left ⇧ Shift+ ⇧ Shift+ Select one character to the left of the cursor position.
Select to the end of a word Ctrl+⇧ Shift+ ⇧ Shift+⌥ Option+ Select a text fragment from the cursor to the end of a word.
Select to the beginning of a word Ctrl+⇧ Shift+ ⇧ Shift+⌥ Option+ Select a text fragment from the cursor to the beginning of a word.
Select one line up ⇧ Shift+ ⇧ Shift+ Move the cursor one line up, selecting all symbols between the previous and current cursor position.
Select one line down ⇧ Shift+ ⇧ Shift+ Move the cursor one line down, selecting all symbols between the previous and current cursor position.
Deselect all ⇧ Shift+Esc Esc,
⇧ Shift+Esc
Deselect all the selection.
Text Styling
Nonprinting characters Ctrl+⇧ Shift+8 ^ Ctrl+⇧ Shift+8,
⌘ Cmd+⇧ Shift+8
Show or hide the display of nonprinting characters.
Bold Ctrl+B ^ Ctrl+B,
⌘ Cmd+B
Make the font of the selected text fragment bold giving it a heavier appearance.
Italic Ctrl+I ⌘ Cmd+I Make the font of the selected text fragment slightly slanted to the right.
Underline Ctrl+U ^ Ctrl+U,
⌘ Cmd+U
Make the selected text fragment underlined with a line going under the letters.
Strikeout Ctrl+5 ^ Ctrl+5,
⌘ Cmd+5
Make the selected text fragment struck out with a line going through the letters.
Subscript Ctrl+. ^ Ctrl+.,
⌘ Cmd+.
Make the selected text fragment smaller placing it to the lower part of the text line, e.g. as in chemical formulas.
Superscript Ctrl+, ^ Ctrl+,,
⌘ Cmd+,
Make the selected text fragment smaller placing it to the upper part of the text line, e.g. as in fractions.
Bulleted list Ctrl+⇧ Shift+L ^ Ctrl+⇧ Shift+L,
⌘ Cmd+⇧ Shift+L
Create an unordered bulleted list from the selected text fragment or start a new one.
Clear formatting Ctrl+␣ Spacebar ^ Ctrl+Fn+␣ Spacebar,
⌘ Cmd+Fn+␣ Spacebar
Clear formatting of the selected text fragment.
Increase font Ctrl+] ^ Ctrl+],
⌘ Cmd+]
Increase the size of the font for the selected text fragment 1 point.
Decrease font Ctrl+[ ^ Ctrl+[,
⌘ Cmd+[
Decrease the size of the font for the selected text fragment 1 point.
Align center Ctrl+E ^ Ctrl+E,
⌘ Cmd+E
Center the text between the left and the right edges.
Align justified Ctrl+J ^ Ctrl+J,
⌘ Cmd+J
Justify the text in the paragraph adding additional space between words so that the left and the right text edges will be aligned with the paragraph margins.
Align right Ctrl+R ^ Ctrl+R,
⌘ Cmd+R
Align right with the text lined up on the right side of the text box, the left side remains unaligned.
Align left Ctrl+L ^ Ctrl+L,
⌘ Cmd+L
Align left with the text lined up on the left side of the text box, the right side remains unaligned.
Increase left indent Ctrl+M ^ Ctrl+M,
⌘ Cmd+M
Increase the paragraph left indent by one tabulation position.
Decrease left indent Ctrl+⇧ Shift+M ^ Ctrl+⇧ Shift+M,
⌘ Cmd+⇧ Shift+M
Decrease the paragraph left indent by one tabulation position.
Delete one character to the left ← Backspace Delete Delete one character/selection/graphical object to the left of the cursor.
Delete one character to the right Delete Fn+Delete Delete one character/selection/graphical object to the right of the cursor.
Delete word/selection/graphical object to the left of cursor Ctrl+← Backspace ⌥ Option+Delete Delete one word/selection/graphical object to the left of the cursor.
Delete word/selection/graphical object to the right of cursor Ctrl+Delete Fn+⌥ Option+Delete Delete one word/selection/graphical object to the right of the cursor.
Increase list item level ↹ Tab ↹ Tab Add a level to the numbering of a paragrapf (with the cursor at the beginning of a line).
Decrease list item level ⇧ Shift+↹ Tab ⇧ Shift+↹ Tab Remove a level from the numbering of a paragrapf (with the cursor at the beginning of a line).
Add tab character to paragraph ↹ Tab ↹ Tab Add the tab character to a paragraph.
Add new placeholder to equation argument Shift+Enter,
Enter
⇧ Shift+Return,
Return
Add a new placeholder to the equation argument.
Add line break to text Shift+Enter ⇧ Shift+Return Add a line break to the text.
Add paragraph Enter Return Add a new paragraph or add a new line to the Title/Subtitle placeholder.
Inserting special characters
Insert the Euro sign Ctrl+Alt+E ^ Ctrl+⌥ Option+E,
⌘ Cmd+⌥ Option+E
Insert the Euro sign (€) at the current cursor position.
Insert an em dash ⌥ Option+⇧ Shift+- Insert an em dash ‘—’ at the current cursor position.
Insert an en dash ⌥ Option+- Insert an en dash ‘-’ at the current cursor position.
Create nonbreaking space Ctrl+⇧ Shift+␣ Spacebar ^ Ctrl+⇧ Shift+Fn+␣ Spacebar,
⌘ Cmd+⇧ Shift+Fn+␣ Spacebar
Create a space between characters which cannot be used to start a new line.
Work with keyboard supporting the ability to insert Unicode symbols ⌥ Option+Q,
⌥ Option+F,
⇧ Shift+⌥ Option+7,
and others
When using the ⌥ Option+keyboard symbol shortcuts, for the keyboards supporting the ability to insert Unicode symbols, the keyboard symbols are added. The examples are listed below.
With the English ABC layout, the ⌥ Option+Q shortcut inserts the "œ" symbol, the ⌥ Option+F shortcut inserts the “ƒ” function symbol.
With the US International w/o deadkeys layout, the ⌥ Option+Q shortcut inserts the “ä” symbol.
With the Swiss-german layout, the ⇧ Shift+⌥ Option+7 shortcut inserts the "\” symbol.
Moving around in text
Move one character to the left/right or one line up/down Move the cursor one character to the left/right or one line up/down.
Move to the beginning of a word or one word to the left Ctrl+ ⌥ Option+ Move the cursor to the beginning of a word or one word to the left.
Move one word to the right Ctrl+ ⌥ Option+ Move the cursor one word to the right.
Move to next placeholder or create new slide Ctrl+↵ Enter ^ Ctrl+↵ Return,
⌘ Cmd+↵ Return
Move to the next title or body text placeholder. If it is the last placeholder on a slide, this will insert a new slide with the same slide layout as the original slide
Jump to the beginning of the line Home ⌘ Cmd+

Home
Put the cursor to the beginning of the currently edited line.
Jump to the end of the line End ⌘ Cmd+

End
Put the cursor to the end of the currently edited line.
Jump to the beginning of the content Ctrl+Home ^ Ctrl+Fn+

^ Ctrl+Home
Put the cursor to the beginning of the currently edited text box or to the upper left cell of a table.
Jump to the end of the content Ctrl+End ^ Ctrl+Fn+

^ Ctrl+End
Put the cursor to the end of the currently edited text box or to the lower right cell of a table.

Paste the copied data using Ctrl+V on Windows or Cmd+V on macOS. After pasting the copied data, use the Ctrl key to open the Paste Special menu, then press the letter key which corresponds to the necessary option.

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