Insert and format autoshapes
Insert an autoshape
To add an autoshape to a slide in the Presentation Editor,
- in the slide list on the left, select the slide you want to add the autoshape to,
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click the Shape icon on the Home tab or the Shape gallery dropdown arrow on the Insert tab of the top toolbar,
- select one of the available autoshape groups from the Shape Gallery: Recently Used, Basic Shapes, Figured Arrows, Math, Charts, Stars & Ribbons, Callouts, Buttons, Rectangles, Lines,
- click on the necessary autoshape within the selected group,
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in the slide editing area, place the mouse cursor where you want the shape to be put,
Note: you can click and drag to stretch the shape.
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once the autoshape is added, you can change its size, position and properties. You can save the autoshape as picture on your hard drive using the Save as picture option in the right-click menu.
Note: to add a caption within the autoshape, make sure the shape is selected on the slide and start typing your text. The text you add in this way becomes a part of the autoshape (when you move or rotate the shape, the text moves or rotates with it).
It's also possible to add an autoshape to a slide layout. To learn more, please refer to this article.
Copy autoshape style formatting
To copy a certain autoshape style formatting,
- select the autoshape whose formatting you need to copy with the mouse or using the keyboard,
- click the Copy style icon on the Home tab of the top toolbar (the mouse pointer will look like this ),
- select the required autoshape to apply the same formatting.
Adjust autoshape settings
- Cut, Copy, Paste - standard options which are used to cut or copy the selected text/object and paste the previously cut/copied text passage or object to the current cursor position.
- Arrange is used to bring the selected autoshape to foreground, send it to background, move forward or backward as well as group or ungroup shapes to perform operations with several of them at once. To learn more on how to arrange objects, please refer to this page.
- Align is used to align the shape to the left, in the center, to the right, at the top, in the middle, at the bottom. To learn more on how to align objects, please refer to this page.
- Rotate is used to rotate the shape by 90 degrees clockwise or counterclockwise as well as to flip the shape horizontally or vertically.
- Save as picture is used to save the shape as a picture on your hard drive.
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Edit points is used to customize or to change the curvature of your shape.
- To activate a shape’s editable anchor points, right-click the shape and choose Edit points from the menu or click the Edit shape > Edit points option on the right panel. The black squares that become active are the points where two lines meet, and the red line outlines the shape. Click and drag it to reposition the point, and to change the shape outline.
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Once you click the anchor point, two blue lines with white squares at the ends will appear. These are Bezier handles that allow you to create a curve and to change a curve’s smoothness.
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As long as the anchor points are active, you can add and delete them.
To add a point to a shape, hold Ctrl and click the position where you want to add an anchor point.
To delete a point, hold Ctrl and click the unnecessary point.
- Shape Advanced Settings is used to open the 'Shape - Advanced Settings' window.
- Add to layout is used to merge the autoshape with the background layout of the slide.
Some of the autoshape settings can be altered using the Shape settings tab of the right sidebar. To activate it, click the autoshape and choose the Shape settings icon on the right. Here you can change the following properties:
To change the advanced settings of the autoshape, right-click the shape and select the Shape Advanced Settings option from the contextual menu or left-click it and press the Show advanced settings link on the right sidebar. The shape properties window will be opened:
The Placement tab allows you to change the autoshape Width and/or Height. If the Constant proportions button is clicked (in this case it looks like this ), the width and height will be changed together preserving the original autoshape aspect ratio.
You can also set the exact position using the Horizontal and Vertical fields, as well as the From field where you can access such settings as Top Left Corner and Center.
The Rotation tab contains the following parameters:
- Angle - use this option to rotate the shape by an exactly specified angle. Enter the necessary value measured in degrees into the field or adjust it using the arrows on the right.
- Flipped - check the Horizontally box to flip the shape horizontally (left to right) or check the Vertically box to flip the shape vertically (upside down).
The Weights & Arrows tab contains the following parameters:
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Line Style - this option allows specifying the following parameters:
- Arrows - this option group is available if a shape from the Lines shape group is selected. It allows you to set the arrow Start and End Style and Size by selecting the appropriate option from the drop-down lists.
The Text Box tab contains the following parameters:
- AutoFit - to change the way text is displayed within the shape: Do not Autofit, Shrink text on overflow, Resize shape to fit text.
- Text Padding - to change the autoshape Top, Bottom, Left and Right internal margins (i.e., the distance between the text within the shape and the autoshape borders).
Note: this tab is only available if text is added within the autoshape, otherwise the tab is disabled.
The Columns tab allows adding columns of text within the autoshape specifying the necessary Number of columns (up to 16) and Spacing between columns. Once you click OK, the text that already exists or any other text you enter within the autoshape will appear in columns and will flow from one column to another.
The Alternative Text tab allows specifying the Title and Description which will be read to people with vision or cognitive impairments to help them better understand the contents of the shape.
To replace the added autoshape, left-click it and use the Change Autoshape drop-down list on the Shape settings tab of the right sidebar.
To delete the added autoshape, left-click it and press the Delete key.
To learn how to align an autoshape on the slide or arrange several autoshapes, refer to the Align and arrange objects on a slide section.
Join autoshapes using connectors
You can connect autoshapes using lines with connection points to demonstrate dependencies between the objects (e.g. if you want to create a flowchart). To do that,
- click the Shape icon on the Home or Insert tab of the top toolbar,
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select the Lines group from the menu,
- click the necessary shape within the selected group (excepting the last three shapes which are not connectors, namely Curve, Scribble and Freeform),
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hover the mouse cursor over the first autoshape and click one of the connection points that appear on the shape outline,
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drag the mouse cursor towards the second autoshape and click the necessary connection point on its outline.
If you move the joined autoshapes, the connector remains attached to the shapes and moves together with them.
You can also detach the connector from the shapes and then attach it to any other connection points.
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