Close Help Center ONLYOFFICE Docs Presentation Editor User guides ONLYOFFICE Workspace ONLYOFFICE Groups ONLYOFFICE Docs Mail Server Talk Module ONLYOFFICE Groups Documents Module People Module Commmunity Module CRM Module Projects Module Mail Module Calendar Module ONLYOFFICE Docs All Editors Document Editor Program interface Introducing the Document Editor user interface File tab Home tab Insert tab Draw tab Layout tab References tab Forms tab Collaboration tab Protection tab View tab Plugins tab Basic operations Create a new document or open an existing one Copy/paste text passages, undo/redo your actions Change color scheme Page formatting Set page parameters Show/hide nonprinting characters Insert section breaks Insert headers and footers Insert date and time Insert page numbers Insert line numbers Insert footnotes Insert endnotes Convert endnotes and footnotes Add bookmarks Add watermark Add hyphenation Paragraph formatting Align your text in a paragraph Set up paragraph outline level Select background color for a paragraph Change paragraph indents Set paragraph line spacing Insert page breaks Add borders Set tab stops Create lists Create hanging indents Text formatting Apply formatting presets Set font type, size, and color Apply font decoration styles Copy/clear text formatting Add hyperlinks Insert cross-references Insert a drop cap Operations on objects Insert tables Use formulas in tables Insert images Insert autoshapes Insert charts Insert text objects Insert field codes Insert SmartArt objects Insert text from file Draw freehand on a document Add caption Insert symbols Align and arrange objects on a page Change text wrapping Insert content controls Create a table of contents Add and format a table of figures Insert videos Fillable forms Create fillable forms Mail Merge Use Mail Merge Math equations Insert equations Collaboration Sharing files and folders Co-editing documents in real time Communicating in real time Commenting documents Tracking changes Comparing and combining documents Version history Plugins Plugin manager Edit an image Create and insert diagrams Edit HTML Correct typography Count words Include a video Insert highlighted code Insert references Translate text Extract text from an image Read the text out loud Type via voice Replace a word by a synonym Upload a document to Wordpress Communicate while editing Make Audio and Video Calls Use AI to write text Insert definitions Add pictures Tools and settings View document information Save, download, print your document Advanced settings of Document Editor View settings and navigation tools ONLYOFFICE Document Viewer Search and replace function Spell-checking AutoCorrect features Protecting documents with a password Helpful hints About Document Editor Supported formats of electronic documents Keyboard shortcuts Spreadsheet Editor Program interface Introducing the Spreadsheet Editor user interface File tab Home tab Insert tab Draw tab Layout tab Formula tab Data tab Pivot Table tab Collaboration tab Protection tab View tab Plugins tab Basic operations Create a new spreadsheet or open an existing one Cut/copy/paste data Undo/redo your actions Add external links to cells Operations with sheets Manage sheets Insert headers and footers Insert breaks Cell text formatting Set font type, size, style, and colors Add hyperlinks Clear text, format in a cell Editing cell properties Add borders Align data in cells Merge cells Change number format Editing rows/columns Add cells Insert or delete cells, rows, and columns Freeze rows and columns Split cells Sort and filter data Use formatted tables Create and edit pivot tables Create slicers for tables Group data Remove duplicates Conditional formatting Data validation Work with functions Insert functions Insert array formulas Use named ranges Watch window Goal Seek Calculate percentages Insert time Switch between languages in a table Operations on objects Insert images Insert charts Insert sparklines Insert and format autoshapes Insert text objects Wrap text Insert SmartArt objects Draw freehand on a spreadsheet Insert symbols and characters Manipulate objects Math equations Insert equations Collaboration Sharing files and folders Co-editing spreadsheets in real time Managing sheet view presets Communicating in real time Commenting spreadsheets Version history Protecting a spreadsheet Protecting a spreadsheet Protecting ranges Protecting your spreadsheets with a password Protecting a sheet Protecting a workbook Plugins Plugin manager Edit an image Include a video Insert highlighted code Translate text Replace a word by a synonym Communicate while editing Use AI to write text Add pictures Tools and settings View file information Save/print/download your spreadsheet Scale a worksheet Advanced settings of Spreadsheet Editor View settings and navigation tools Search and replace functions Spell-checking AutoCorrect features Get data from TXT/CSV file Helpful hints About Spreadsheet Editor Supported formats of spreadsheets Keyboard shortcuts Presentation Editor Program interface Introducing the Presentation Editor user interface File tab Home tab Insert tab Draw tab Transitions tab Animation tab Collaboration tab View tab Plugins tab Basic operations Create a new presentation or open an existing one Copy/paste data, undo/redo your actions Change color scheme Working with slides Manage slides Use Slide Master Set slide parameters Apply transitions Insert headers and footers, notes and handouts Preview your presentation Text formatting Insert and format your text Add hyperlinks Create lists Copy/clear formatting Operations on objects Insert and format autoshapes Insert and adjust images Insert and edit charts Insert and format tables Insert SmartArt objects Draw freehand on a slide Adding animations Creating a motion path animation Insert symbols and characters Fill objects and select colors Manipulate objects on a slide Align and arrange objects on a slide Math equations Insert equations Collaboration Sharing files and folders Co-editing presentations in real time Communicating in real time Commenting presentations Version history Plugins Plugin manager Edit an image Include a video Insert highlighted code Translate text Replace a word by a synonym Communicate while editing Use AI to write text Add pictures Tools and settings View presentation information Save/print/download your presentation Advanced settings of Presentation Editor View settings and navigation tools Search and Replace Function Spell-checking AutoCorrect features Protecting presentations with a password Enable support for video playback in ONLYOFFICE Desktop Editors Helpful hints About Presentation Editor Supported formats of electronic presentations Keyboard shortcuts PDF Editor Program interface Introducing the PDF Editor user interface File tab Home tab Insert tab Comment tab View tab Plugins tab Basic operations Open an existing PDF or create a new document Filling out a form Edit PDF Collaboration Sharing files and folders Communicating in real time Commenting PDFs Draw freehand on a PDF Plugins Edit HTML Count words Find a synonym Translate text Read the text out loud Communicate while editing Tools and settings View PDF information Save/print/download your PDF Advanced settings of PDF Editor View settings and navigation tools Search function Helpful hints About PDF Editor Keyboard shortcuts ONLYOFFICE Mobile Apps ONLYOFFICE Documents for iOS ONLYOFFICE Documents for Android ONLYOFFICE Projects for iOS ONLYOFFICE Web Editors Glossary Video FAQ General Technology Pricing Workspace Enterprise Edition Docs Enterprise Edition Docs Developer Edition ONLYOFFICE Groups Connectors Trial period Set slide parameters predefined styles Apply formatting presets Insert and format tables Insert tables Set slide parameters Sort and filter data Create a Table of Contents Create and edit pivot tables Use formatted tables Create slicers for tables More articles Add and Format a Table of Figures Apply formatting presets Apply cell style Apply table styles Change presentation theme Apply formatting presets Apply cell style Change presentation theme Apply formatting presets Apply cell style Change presentation theme Apply formatting presets Apply cell style Change presentation theme page size Set page parameters Set slide parameters Save, print, download your spreadsheet Set page parameters Set page parameters Set slide parameters Set page parameters Set slide parameters More articles Set page parameters Set slide parameters element background Change color scheme Fill objects and select colors Insert and format tables Insert and format autoshapes Insert tables Select background color for a paragraph Set font type, size, style, and colors Set slide parameters More articles Select background color for a paragraph Insert tables Select cell background color Change slide background Insert tables Select background color for a paragraph Insert tables Select cell background color Change slide background Insert tables Select background color for a paragraph Insert tables Select cell background color Change slide background Insert tables Select background color for a paragraph Insert tables Select cell background color Change slide background Insert tables slide layout Manage slides Set slide parameters Change slide layout Change slide layout Change slide layout Change slide layout To customize your presentation in the Presentation Editor, you can select a theme, color scheme, slide size and orientation for the entire presentation, change the background fill or slide layout for each separate slide, apply transitions between the slides. It's also possible to add explanatory notes to each slide that can be helpful when demonstrating the presentation in the Presenter mode. Themes allow you to quickly change the presentation design, notably the slides background appearance, predefined fonts for titles and texts and the color scheme that is used for the presentation elements. To select a theme for the presentation, click on the necessary predefined theme from the themes gallery on the right side of the top toolbar on the Home tab. The selected theme will be applied to all the slides if you have not previously selected certain slides to apply the theme to. To change the selected theme for one or more slides, you can right-click the selected slides in the list on the left (or right-click a slide in the editing area), select the Change Theme option from the contextual menu and choose the necessary theme. Color Schemes affect the predefined colors used for the presentation elements (fonts, lines, fills, etc.) and allow you to maintain color consistency throughout the entire presentation. To change a color scheme, click the Change color scheme icon on the Home tab of the top toolbar and select the necessary scheme from the drop-down list. The selected color scheme will be highlighted in the list and applied to all the slides. To change the size of all the slides in the presentation, click the Select slide size icon on the Home tab of the top toolbar and select the necessary option from the drop-down list. You can select: one of the two quick-access presets - Standard (4:3) or Widescreen (16:9), the Advanced Settings option that opens the Slide Size Settings window where you can select one of the available presets or set a Custom size specifying the desired Width and Height values. The available presets are: Standard (4:3), Widescreen (16:9), Widescreen (16:10), Letter Paper (8.5x11 in), Ledger Paper (11x17 in), A3 Paper (297x420 mm), A4 Paper (210x297 mm), B4 (ICO) Paper (250x353 mm), B5 (ICO) Paper (176x250 mm), 35 mm Slides, Overhead, Banner. The Slide Orientation menu allows changing the currently selected orientation type. The default orientation type is Landscape that can be switched to Portrait. The Number slides from field allows setting the slide that will mark the start of slide numeration. To change background fill: in the slide list on the left, select the slides you want to apply the fill to. Or click at any blank space within the currently edited slide in the slide editing area to change the fill type for this separate slide. on the Slide settings tab of the right sidebar, select the necessary option: Color fill - select this option to specify the solid color you want to apply to the selected slides. Gradient fill - select this option to fill the slide with two colors which smoothly change from one to another. Picture or Texture - select this option to use an image or a predefined texture as the slide background. Pattern - select this option to fill the slide with a two-colored design composed of regularly repeated elements. No fill - select this option if you don't want to use any fill. Opacity - drag the slider or enter the percent value manually. The default value is 100%. It corresponds to the full opacity. The 0% value corresponds to the full transparency. Show Background graphics - uncheck this menu item to simplify the background and improve presentation loading time due to lower graphics settings. Reset Background - reset background to default. Apply to All Slides - apply the current background to all slides in the presentation. For more detailed information on these options, please refer to the Fill objects and select colors section. Transitions help make your presentation more dynamic and keep your audience's attention. To apply a transition: in the slide list on the left, select the slides you want to apply a transition to, choose a transition in the Effect drop-down list on the Slide settings tab, To open the Slide settings tab, you can click the Slide settings icon on the right or right-click the slide in the slide editing area and select the Slide Settings option from the contextual menu. adjust the transition properties: choose a transition variation, duration and the way to advance slides, click the Apply to All Slides button if you want to apply the same transition to all slides in the presentation. For more detailed information on these options, please refer to the Apply transitions section. To change a slide layout: in the slide list on the left, select the slides you want to apply a new layout to, click the Change slide layout icon on the Home tab of the top toolbar, select the necessary layout from the menu. Alternatively, you can right-click the necessary slide in the list on the left or in the editing area, select the Change Layout option from the contextual menu and choose the necessary layout. Currently, the following layouts are available: Title Slide, Title and Content, Section Header, Two Content, Comparison, Title Only, Blank, Content with Caption, Picture with Caption, Title and Vertical Text, Vertical Title and Text. To add objects to a slide layout: click the Change slide layout icon and select a layout you want to add an object to, using the Insert tab of the top toolbar, add the necessary object to the slide (image, table, chart, shape), then right-click on this object and select Add to Layout option, on the Home tab, click Change slide layout and apply the changed layout. The selected objects will be added to the current theme's layout. Objects placed on a slide this way cannot be selected, resized, or moved. To return the slide layout to its original state: in the slide list on the left, select the slides that you want to return to the default state, Hold down the Ctrl key and select one slide at a time to select several slides at once, or hold down the Shift key to select all slides from the current to the selected. right-click on one of the slides and select the Reset slide option in the context menu, All text frames and objects located on slides will be reset and situated in accordinance with the slide layout. To add notes to a slide: in the slide list on the left, select the slide you want to add a note to, click the Click to add notes caption below the slide editing area, type in the text of your note. You can format the text using the icons on the Home tab of the top toolbar. When you start the slideshow in the Presenter mode, you will be able to see all the slide notes below the slide preview area. 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