Insert and edit charts
Insert a chart
To insert a chart in the Presentation Editor,
- Put the cursor where you want to add a chart.
- Switch to the Insert tab of the top toolbar.
- Click the Chart icon on the top toolbar.
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Select the needed chart type from the available ones:
Column Charts
- Clustered column
- Stacked column
- 100% stacked column
- 3-D Clustered Column
- 3-D Stacked Column
- 3-D 100% stacked column
- 3-D Column
Line Charts
- Line
- Stacked line
- 100% stacked line
- Line with markers
- Stacked line with markers
- 100% stacked line with markers
- 3-D Line
Pie Charts
Bar Charts
- Clustered bar
- Stacked bar
- 100% stacked bar
- 3-D clustered bar
- 3-D stacked bar
- 3-D 100% stacked bar
Area Charts
- Area
- Stacked area
- 100% stacked area
Stock Charts
XY (Scatter) Charts
- Scatter
- Stacked bar
- Scatter with smooth lines and markers
- Scatter with smooth lines
- Scatter with straight lines and markers
- Scatter with straight lines
Radar Charts
- Radar
- Radar with markers
- Filled radar
Combo Charts
- Clustered column - line
- Clustered column - line on secondary axis
- Stacked area - clustered column
- Custom combination
Note: ONLYOFFICE Presentation Editor supports the following types of charts that were created with third-party editors: Pyramid, Bar (Pyramid), Horizontal/Vertical Cylinders, Horizontal/Vertical Cones. You can open the file containing such a chart and modify it using the available chart editing tools. The following types are supported for opening only: Histogram, Waterfall, Funnel.
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After that, the Chart Editor window will appear where you can enter the necessary data into the cells using the following controls:
- and for copying and pasting the copied data
- and for undoing and redoing actions
- for inserting a function
- and for decreasing and increasing decimal places
for changing the number format, i.e. the way the numbers you enter appear in cells
for choosing a different type of chart.
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Click the Select Data button situated in the Chart Editor window. The Chart data window will open.
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Use the Chart data dialog to manage Chart data range, Legend entries (series), Horizontal (category) axis labels and Switch row/column.
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Chart data range - select data for your chart.
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Click the icon on the right of the Chart data range box to select the data range.
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Legend entries (series) - add, edit, or remove legend entries. Type or select a series name for legend entries.
- In Legend entries (series), click Add button.
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In Edit series, type a new legend entry or click the icon on the right of the Select name box.
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Horizontal (category) axis labels - change the text for category labels.
- In Horizontal (category) axis labels, click Edit.
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In Axis label range, type the labels you want to add or click the icon on the right of the Axis label range box to select the data range.
- Switch row/column - rearrange the worksheet data that is configured in the chart not in the way that you want it. Switch rows to columns to display data on a different axis.
- Click the OK button to apply the changes and close the window.
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Click the Change Chart Type button in the Chart Editor window to choose the chart type and style. Select a chart from the available sections: Column, Line, Pie, Bar, Area, Stock, XY (Scatter), Radar, or Combo.
When you choose Combo Charts, the Chart type window lists chart series and allows choosing the types of charts to combine as well as select data series to place on a secondary axis.
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Change the chart settings by clicking the Edit Chart button situated in the Chart Editor window. The Chart - Advanced Settings window will open.
The Layout tab allows you to change the layout of chart elements.
The Vertical axis tab allows you to change the parameters of the vertical axis also referred to as the values axis or y-axis which displays numeric values. Note that the vertical axis will be the category axis which displays text labels for the Bar charts, therefore in this case the Vertical Axis tab options will correspond to the ones described in the next section. For the XY (Scatter) charts, both axes are value axes.
Note: the Axis Settings and Gridlines sections will be disabled for Pie charts since charts of this type have no axes and gridlines.
- Select Hide to hide the vertical axis in the chart, or leave it unchecked to have the vertical axis displayed.
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Specify Title orientation by selecting the necessary option from the drop-down list:
- None to display no vertical axis title,
- Rotated to display the title from bottom to top to the left of the vertical axis,
- Horizontal to display the title horizontally to the left of the vertical axis.
- Gridlines are used to specify the vertical gridlines to display by selecting the necessary option from the drop-down list: None, Major, Minor, or Major and minor.
- Minimum value - is used to specify the lowest value displayed at the vertical axis start. The Auto option is selected by default, in this case, the minimum value is calculated automatically depending on the selected data range. You can select the Fixed option from the drop-down list and specify a different value in the entry field on the right.
- Maximum value - is used to specify the highest value displayed at the vertical axis end. The Auto option is selected by default, in this case, the maximum value is calculated automatically depending on the selected data range. You can select the Fixed option from the drop-down list and specify a different value in the entry field on the right.
- Axis crosses - is used to specify a point on the vertical axis where the horizontal axis should cross it. The Auto option is selected by default, in this case, the intersection point value of the axes is calculated automatically depending on the selected data range. You can select the Value option from the drop-down list and specify a different value in the entry field on the right, or set the intersection point of the axes at the Minimum/Maximum Value on the vertical axis.
- Display units - is used to determine the representation of the numeric values along the vertical axis. This option can be useful if you're working with great numbers and wish the values on the axis to be displayed in a more compact and readable way (e.g. you can represent 50 000 as 50 by using the Thousands display units). Select desired units from the drop-down list: Hundreds, Thousands, 10 000, 100 000, Millions, 10 000 000, 100 000 000, Billions, Trillions, or choose the None option to return to the default units.
- Values in reverse order - is used to display values in the opposite direction. When the box is unchecked, the lowest value is at the bottom and the highest value is at the top of the axis. When the box is checked, the values are ordered from top to bottom.
- Logarithmic scale - is used to enable logarithmic scaling to the Base that is determined by the user.
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The Tick Options section allows adjusting the appearance of tick marks on the vertical scale. Major tick marks are the larger scale divisions which can have labels displaying numeric values. Minor tick marks are the scale subdivisions which are placed between the major tick marks and have no labels. Tick marks also define where gridlines can be displayed if the corresponding option is set on the Layout tab. The Major/Minor type drop-down lists contain the following placement options:
- None to display no major/minor tick marks,
- Cross to display major/minor tick marks on both sides of the axis,
- In to display major/minor tick marks inside the axis,
- Out to display major/minor tick marks outside the axis.
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The Label options section allows adjusting the appearance of major tick mark labels which display values. To specify a Label position in regard to the vertical axis, select the necessary option from the drop-down list:
- None to display no tick mark labels,
- Low to display tick mark labels to the left of the plot area,
- High to display tick mark labels to the right of the plot area,
- Next to axis to display tick mark labels next to the axis.
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To specify a Label format, click the Label format button, and choose a category as deemed appropriate.
Available label format categories:
- General
- Number
- Scientific
- Accounting
- Currency
- Date
- Time
- Percentage
- Fraction
- Text
- Custom
Label format options vary depending on the selected category. For more information on changing the number format, go to this page.
- Check Linked to source to keep number formatting from the data source in the chart.
Note: Secondary axes are supported in Combo charts only.
Secondary axes are useful in Combo charts when data series varies considerably or mixed types of data are used to plot a chart. Secondary Axes make it easier to read and understand a combo chart.
The Secondary vertical/horizontal axis tab appears when you choose an appropriate data series for a combo chart. All the settings and options on the Secondary vertical/horizontal axis tab are the same as the settings on the Vertical/Horizontal axis. For a detailed description of the Vertical/Horizontal axis options, see the description above/below.
The Horizontal axis tab allows you to change the parameters of the horizontal axis also referred to as the categories axis or x-axis that displays text labels. Note that the horizontal axis will be the value axis that displays numeric values for the Bar charts, therefore in this case the Horizontal axis tab options will correspond to the ones described in the previous section. For the XY (Scatter) charts, both axes are value axes.
- Select Hide to hide the horizontal axis in the chart, or leave it unchecked to have the horizontal axis displayed.
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Specify Title orientation by selecting the necessary option from the drop-down list:
- None when you don’t want to display a horizontal axis title,
- No overlay to display the title below the horizontal axis,
- Gridlines are used to specify the horizontal gridlines to display by selecting the necessary option from the drop-down list: None, Major, Minor, or Major and Minor.
- Axis crosses - is used to specify a point on the horizontal axis where the vertical axis should cross it. The Auto option is selected by default, in this case, the intersection point value of the axes is calculated automatically depending on the selected data range. You can select the Value option from the drop-down list and specify a different value in the entry field on the right, or set the intersection point of the axes at the Minimum/Maximum value (that corresponds to the first and last category) on the horizontal axis.
- Axis position - is used to specify where the axis text labels should be placed: On tick marks or Between tick marks.
- Values in reverse order - is used to display categories in the opposite direction. When the box is unchecked, categories are displayed from left to right. When the box is checked, the categories are ordered from right to left.
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The Tick Options section allows adjusting the appearance of tick marks on the horizontal scale. Major tick marks are the larger divisions that can have labels displaying category values. Minor tick marks are the smaller divisions that are placed between the major tick marks and have no labels. Tick marks also define where gridlines can be displayed if the corresponding option is set on the Layout tab. You can adjust the following tick mark parameters:
- Major/Minor type - is used to specify the following placement options: None to display no major/minor tick marks, Cross to display major/minor tick marks on both sides of the axis, In to display major/minor tick marks inside the axis, Out to display major/minor tick marks outside the axis.
- Interval between marks - is used to specify how many categories should be displayed between two adjacent tick marks.
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The Label options section allows adjusting the appearance of labels that display categories.
- Label position - is used to specify where the labels should be placed in regard to the horizontal axis. Select the necessary option from the drop-down list: None to display no category labels, Low to display category labels at the bottom of the plot area, High to display category labels at the top of the plot area, Next to axis to display category labels next to the axis.
- Axis label distance - is used to specify how closely the labels should be placed to the axis. You can specify the necessary value in the entry field. The more the value you set, the more the distance between the axis and labels is.
- Interval between labels - is used to specify how often the labels should be displayed. The Auto option is selected by default, in this case, the labels are displayed for every category. You can select the Manual option from the drop-down list and specify the necessary value in the entry field on the right. For example, enter 2 to display labels for every other category, etc.
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To specify a Label format, click the Label format button and choose a category as deemed appropriate.
Available label format categories:
- General
- Number
- Scientific
- Accounting
- Currency
- Date
- Time
- Percentage
- Fraction
- Text
- Custom
Label format options vary depending on the selected category. For more information on changing the number format, go to this page.
- Check Linked to source to keep number formatting from the data source in the chart.
The Cell snapping tab contains the following parameters:
- Move and size with cells - this option allows snapping the chart to the cell behind it. If the cell moves (e.g. if you insert or delete some rows/columns), the chart will be moved together with the cell. If you increase or decrease the width or height of the cell, the chart will change its size as well.
- Move but don't size with cells - this option allows snapping the chart to the cell behind it preventing the chart from being resized. If the cell moves, the chart will be moved together with the cell, but if you change the cell size, the chart dimensions remain unchanged.
- Don't move or size with cells - this option allows preventing the chart from being moved or resized if the cell position or size was changed.
The Alternative text tab allows specifying the Title and Description which will be read to people with vision or cognitive impairments to help them better understand the contents of the chart.
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Once the chart is added, you can also change its size and position.
You can specify the chart position on the slide by dragging it vertically or horizontally.
You can also add a chart into a text placeholder by pressing the Chart icon within it and selecting the necessary chart type:
It's also possible to add a chart to a slide layout. To learn more, please refer to this article.
Edit chart elements
To edit the chart Title, select the default text with the mouse and type in your own instead.
To change the font formatting within text elements, such as the chart title, axes titles, legend entries, data labels, etc., select the necessary text element by left-clicking it. Then use the corresponding icons on the Home tab of the top toolbar to change the font type, style, size, or color.
When the chart is selected, the Shape settings icon is also available on the right, since the shape is used as the background for the chart. You can click this icon to open the Shape settings tab on the right sidebar and adjust the shape Fill and Line. Note that you cannot change the shape type.
Using the Shape settings tab on the right panel, you can not only adjust the chart area itself but also change the chart elements, such as plot area, data series, chart title, legend, etc. and apply different fill types to them. Select the chart element by clicking it with the left mouse button and choose the preferred fill type: solid color, gradient, texture, picture, or pattern. Specify the fill parameters and set the Opacity level if necessary.
When you select a vertical or horizontal axis or gridlines, the stroke settings are only available on the Shape settings tab: color, width, type, and opacity. For more details on how to work with shape colors, fills, and lines, please refer to this page.
Note: the Show shadow option is also available on the Shape settings tab, but it is disabled for chart elements.
If you need to resize chart elements, left-click to select the needed element and drag one of 8 white squares located along the perimeter of the element.
To change the position of the element, left-click on it, make sure your cursor changed to , hold the left mouse button, and drag the element to the needed position.
To delete a chart element, left-click it to select it, and press the Delete key.
You can also rotate 3D charts using the mouse. Left-click within the plot area and hold the mouse button. Drag the cursor without releasing the mouse button to change the 3D chart orientation.
Adjust chart settings
The chart size, type, and style as well as the data used to create the chart can be altered using the right sidebar. To activate it, click the chart and choose the Chart settings icon on the right.
The Size section allows you to change the chart width and/or height. If the Constant proportions button is clicked (in this case it looks like this ), the width and height will be changed together preserving the original chart aspect ratio.
The Change Chart Type section allows you to change the type of the selected chart type and/or its style using the corresponding drop-down menu.
To select the necessary chart Style, use the second drop-down menu in the Change Chart Type section.
The Edit Data button allows you to open the Chart Editor window and start editing data as described above.
Note: to quickly open the 'Chart Editor' window, you can also double-click the chart on the slide.
Additionally, 3D Rotation settings are available for 3D charts:
The Show advanced settings option on the right sidebar allows you to open the Chart - Advanced Settings window where you adjust the following parameters:
The Placement tab allows you to set the following properties:
- Size - use this option to change the image width and/or height. If the Constant proportions button is clicked (in this case it looks like this ), the width and height will be changed together preserving the original image aspect ratio.
- Position - set the exact position using the Horizontal and Vertical fields, as well as the From field where you can access such settings as Top left corner and Center.
The Alternative text tab allows specifying the Title and Description which will be read to people with vision or cognitive impairments to help them better understand the contents of the chart.
To delete the inserted chart, left-click it and press the Delete key.
To learn how to align a chart on the slide or arrange several objects, refer to the Align and arrange objects on a slide section.
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