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ONLYOFFICE Documents for iOS - Overview

The Documents app for iOS allows you to access the files stored in your ONLYOFFICE account on your mobile device, view and edit existing text documents, spreadsheets and presentations, create new ones and organize them as well as connect third-party cloud storages. You can edit documents collaboratively with other portal users or work on your files offline.

Supported devices

The application runs under iOS 9.3 or higher. Document editing capabilities are available on iPad Air, iPhone 5 and later device models. On older device models, documents will open in the viewing mode only.

First launch

The Documents app is available on the AppStore. After you've downloaded and installed the application on your mobile device, tap the ONLYOFFICE Documents icon to launch it.

Application sections

The Documents app contains four main sections which are available at the bottom panel.

Bottom toolbar

  • On Device On Device section contains your local documents that can be viewed and edited without internet connection.
  • ONLYOFFICE ONLYOFFICE section allows to connect your existing ONLYOFFICE cloud or create a new one and work on the files stored on your portal in online mode;
  • Clouds Clouds section allows to connect third-party clouds, such as ownCloud, Nextcloud, YandexDisk and other storages which support WebDAV protocol;
  • Settings Settings section allows to adjust the application settings.

You can easily switch between the application sections as well as move files between storages using both file/folder menu options and simple drag-and-drop gesture. To drag the files between the application sections, touch and hold the file you want to move, open the different application section section without releasing the file and then drag the file to the destination folder.

On Device section

The On Device On Device section opens by default when you launch the application. It allows you to create and edit new documents, spreadsheets and presentations in offline mode without internet connection. You can create folders to organize your local files, move the files between these folders, create a copy of a file, rename or delete it.

It's also possible to edit the files previously downloaded from your portal. If necessary, you will be able to upload any of your local files to your portal later, when internet connection is established.

ONLYOFFICE section

The ONLYOFFICE ONLYOFFICE section allows to connect your existing ONLYOFFICE cloud or create a new one and work on the files stored on your portal in online mode, share documents with other portal users and edit them collaboratively with your team.

Connecting to a portal

Switch to the ONLYOFFICE ONLYOFFICE section at the bottom panel. The Connection to cloud screen will open where you will be prompted to connect to your existing portal or create a new one.

  1. Enter your existing portal address (portalname.onlyoffice.com) and tap the Continue button,

    To access your Personal account (previously created at personal.onlyoffice.com), enter personal.onlyoffice.com.

  2. enter the email address and password you use to access your portal, then tap the Login button.

    Note: alternatively, you can specify the portal address and sign in to your portal using your Facebook or Google account, if you have previously connected one of these accounts to your profile on the portal.

Connection to cloud screen

Creating a new portal

If you do not have an ONLYOFFICE account, you can easily create a new portal right from the mobile application when it is launched:

  1. tap the Create cloud link at the bottom of screen,
  2. fill in the registration form: create Your Account Name, enter your First Name, Last Name, Email Address, and tap Continue,
  3. enter and confirm a password, then tap the Create portal button.

The two-factor authentication is enabled by default when creating a new portal to ensure a high security level. You will be asked to specify the mobile phone number that an SMS message with the verification code will be sent to. Once the SMS is received and the verification code is entered, the My documents section of your portal will be opened and you will be able to start working. A confirmation link will be sent to the email address specified when creating the portal. Follow the link from the email message to confirm your email address.

To sign out from your account, tap your profile photo in the upper corner at the left navigation panel and select the Logout option in the window that opens.

ONLYOFFICE portal sections

Tap icons at the left panel to switch between the Documents module sections.

Your Portal contains the following sections:

  • My Documents My Documents is a section that contains your personal documents;
  • Shared with Me Shared with Me is a section that contains documents that were shared with you by other portal users;
  • Common Documents Common Documents is a section that contains files and folders available to all portal users;
  • Project Documents Project Documents is a section that contains folders corresponding to existing projects from the portal 'Projects' module;
  • Trash Trash is a section where all deleted files are stored and can be permanently deleted later.

Your Personal account contains the My Documents My Documents and Trash Trash sections.

Clouds section

The Clouds Clouds section allows to connect third-party clouds, such as ownCloud, Nextcloud, YandexDisk and other storages which support WebDAV protocol. This section can be used if you do not want to create an ONLYOFFICE portal, but want to edit your documents from a third-party storage using ONLYOFFICE editors.

Tap the necessary service in the CONNECT CLOUDS section at the left panel: Nextcloud, ownCloud, Yandex.Disk, or other WebDAV service. If you select the Other Cloud option, the Connect Cloud window will open:

Connection to third-party storage

To connect the selected storage, specify the following data:

  • specify your WebDAV Server address.
  • enter the Login and Password that you use to access your third-party account.
  • press the Next button.

The connected clouds are displayed in the MY CLOUDS section at the left navigation panel. To open a different connected cloud, tap it in the list on the left.

You can view and edit existing documents, spreadsheets and presentations, create new files and folders, move or copy files and folders from the connected cloud storage to other application sections, rename or delete files and folders.

Settings section

The Settings Settings section allows you to adjust some security settings for your app, manage storage space as well as view info about the app.

To enable a passcode protection for your application:

  1. tap the Passcode Lock menu item in the SECURITY settings section,
  2. tap the Turn Passcode On option,
  3. specify your 4-digits passcode and confirm it.

When the passcode is turned on, you will be able to change it or turn it off using the corresponding options in the Passcode Lock section.

To free up space on your device, you can clear the application cache. To do that:

  • tap the Cache option in the STORAGE settings section,
  • tap the Clear Cache button in the confirmation window.

To save space, you can also turn on the Compress Images switcher in the STORAGE settings section.

The INFORMATION settings section contains the About section with the information about the application, the Support option that allows to contact the support team and the Introduction Tour that discovers main application features.

Power up your iOS Create, edit and view documents, spreadsheets
and presentations of all popular formats
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