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ONLYOFFICE Documents for Android - Overview

The Documents app for Android allows you to access the files stored in your ONLYOFFICE account on your mobile device. Using this app, you can view, create and edit text documents, spreadsheets and presentations, manage your documents as well as connect third-party cloud storages. You can provide different access types to your files and edit documents collaboratively with other portal users or share files via external links.

It's also possible to view files stored on your device and connect third-party cloud services which support WebDAV protocol.

Supported devices

The application runs under Android 5.0 or higher.

First launch

The Documents app is available on Google Play. After you've downloaded and installed the application on your mobile device, tap the ONLYOFFICE Documents icon to launch it.

Application sections

The Documents app contains four main sections which are available at the bottom panel.

Bottom toolbar

Recent Recent section contains the files you have recently opened both on the portal and on the device.

Clouds Clouds section allows to connect your existing ONLYOFFICE cloud or create a new one and work on the files stored on your portal in online mode. Using this section you can also connect third-party clouds, such as ownCloud, Nextcloud, YandexDisk and other storages which support WebDAV protocol.

On Device On Device section contains your local documents that can be viewed without internet connection.

Profile Profile section allows to view current user profile, manage accounts and adjust the application settings.

Recent section

The Recent Recent section contains the files that you have recently opened both on the ONLYOFFICE portal and on the device.

Here you can:

  • quickly access recently opened/edited files,
  • search and sort the files,
  • remove a file from recent using the corresponding fie menu option.

Note: when you open the Recent section for the first time, you will be asked to allow the app to access photos, media and files on your device.

Clouds section

The Clouds Clouds section allows you to connect cloud services. Here you can:

  • connect your already existing ONLYOFFICE cloud or create a new one and work on the files stored on your portal in online mode, share documents with other portal users and edit them collaboratively with your team,
  • connect third-party clouds, such as ownCloud, Nextcloud, YandexDisk and other storages which support WebDAV protocol.
Connecting to the ONLYOFFICE portal

When you launch the Documents app for the first time, the Clouds screen opens with the list of the clouds that you can connect. To sign in to your portal:

  1. tap ONLYOFFICE option in the Connect to portal section to open the Connect ONLYOFFICE cloud panel.
  2. on the PORTAL tab, enter your existing portal address (https://portalname.onlyoffice.com) and tap NEXT,
  3. enter your email address and password you use to access your portal,
  4. tap the SIGN IN button.

Note: alternatively, you can specify the portal address and sign in to your portal using your Facebook or Google account, if you have previously connected one of these accounts to your profile on the portal.

To access your Personal account (previously created at personal.onlyoffice.com), switch to the PERSONAL tab, enter your email address and password, then tap the SIGN IN button.

Start screen

Creating a new ONLYOFFICE portal

If you do not have an ONLYOFFICE account, you can easily create a new portal right from the mobile application when it is launched:

  1. tap the CREATE PORTAL link at the bottom of the Connect ONLYOFFICE cloud panel,
  2. fill in the registration form: create your Portal address (e.g. portalname.onlyoffice.com), enter your Email, First name, Last name and tap NEXT,
  3. enter and repeat a password, then tap the CREATE button.

The two-factor authentication is enabled by default when creating a new portal to ensure a high security level. You will be asked to specify the mobile phone number that an SMS message with the verification code will be sent to. Once the SMS is received and the verification code is entered, the My documents section of your portal will be opened and you will be able to start working. A confirmation link will be sent to the email address specified when creating the portal. Follow the link from the email message to confirm your email address.

To create a new Personal account,

  1. switch to the PERSONAL tab,
  2. tap the SIGN UP link at the bottom of screen,
  3. enter your email address, then tap the SIGN UP button,
  4. a confirmation link will be sent to the specified email address. Follow the link from the email message to confirm the registration and set a password.
ONLYOFFICE portal sections

To quickly switch between the Documents module sections, tap the necessary caption on the top: MY, SHARED WITH ME, COMMON, PROJECTS, and TRASH or just swipe left or right in the folder and file list.

Top panel

Your Portal contains the following sections:

  • My is a section that contains your personal documents;
  • Shared with me is a section that contains documents that were shared with you by other portal users;
  • Common is a section that contains files and folders available to all portal users;
  • Projects is a section that contains folders corresponding to existing projects from the portal 'Projects' module;
  • Trash is a section where all deleted files are stored and can be restored or permanently deleted later.

Your Personal account contains the My documents and Trash sections.

Connecting third-party clouds

The Clouds Clouds section allows to connect third-party clouds, such as ownCloud, Nextcloud, YandexDisk and other storages which support WebDAV protocol. This option can be used if you do not want to create an ONLYOFFICE portal, but want to work on your documents from a third-party storage using ONLYOFFICE app.

Tap the necessary service icon in the Connect to storage section of the Clouds panel: Nextcloud, ownCloud, Yandex.Disk, or Other WebDAV storage:

Connection to third-party storage

To connect the selected storage, specify the following data:

  • specify your WebDAV server address in the Connection URL field (it's not required for Yandex.Disk).
  • enter the Login and Password that you use to access your third-party account.
  • press the Next button.

After you connect a WebDAV account, you can:

The connected third-party storages are displayed in the connected clouds list at the account management panel. To open a different connected cloud, tap it in the list.

Account management

You can connect several cloud accounts to the Documents app (e.g., your accounts from both the corporate portal and personal office as well as several third-party storages) to quickly and easily switch between all your existing accounts and access necessary files.

If you have already signed in to a cloud account, tap the downward arrow icon Downward arrow icon next to your profile displayed in the left part of the top panel.

The account management panel opens. The selected radio button on the right designates the currently used account. To switch to another account, tap one of the connected accounts in the list.

Account management panel

To connect another account:

  1. at the account management panel, tap the Add cloud account Add cloud account menu item,
  2. on the Clouds panel that opens, connect another account as described in the Connecting to a portal section above.

Note: you can also manage accounts using the Profile app section.

On Device section

The On Device On Device section allows you to view documents stored on your device in offline mode without internet connection.

Use the Browse icon icon in the right part of the top toolbar, to browse for the local file you want to open.

Using the file manager in this section you can:

  • create new folders to organize your local files,
  • rename files,
  • remove files and folders,
  • sort files,
  • add photos,
  • preview photos and videos,
  • move and copy files to other folders on your device,
  • upload files to the portal (if the portal is connected).

You can open local files for viewing. OOXML (DOCX, XLSX, PPTX), ODF (ODT, ODS, ODP) and PDF file formats are supported.

When the local file is opened for viewing, you can use the icons at the top toolbar to perform the following operations:

To export a file use the Save option in the file settings and select one of the following formats:

  • DOCX, PDF, RTF, ODT - for text documents,
  • XLSX, PDF, ODS, CSV - for spreadsheet,
  • PPTX, PDF, ODP - for presentations.

The file will be saved to the selected format and stored in the Export folder of the On Device section.

Profile section

The Profile Profile section allows you to view the information about the current user, manage accounts, adjust some application settings as well as view info about the app.

Managing accounts

If you tap your username at the top of the screen, the account management panel will open. You can tap the necessary connected cloud to switch to it, or use the Add cloud account option to add a new ONLYOFFICE account or third-party storages.

If you use the Change account icon Change account option in the Profile section, the Select account screen will appear. Here you can switch to another connected account or disconnect an account.

To disconnect a certain account, tap the Remove account icon next to the account in the list and tap YES in the confirmation window. You will be logged out from this account and it will be removed from the list (you will be able to connect it again later, if necessary).

To sign out from the current account, tap the Log out icon Log Out menu item in the Profile section.

Adjusting settings

Tap the Settings Settings option to open the available application settings.

You can turn on the Upload files only using Wi-Fi switcher in the Wi-Fi settings section.

To free up space on your device, you can clear the application cache. To do that:

  • tap the Cache option in the Common settings section,
  • tap the Accept button in the confirmation window.
Viewing information

The Profile section also contains the About section with the information about the application, the Feedback option that allows to leave a review and the Help option that allows to open the application help.

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