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How to edit documents from Google Drive in ONLYOFFICE

You have a Google account and want to edit your documents using ONLYOFFICE? Follow this step-by-step guide to find out how to edit documents stored in your Google from the Documents portal module.

This option is available for ONLYOFFICE Workspace/ONLYOFFICE Workspace Enterprise Edition users only.

Cloud users can skip this section and proceed with Connect your Google Drive to ONLYOFFICE step.

Creating authorization keys

You will have to setup authorization keys for Google Drive. Follow these steps:

  1. Go to Google Cloud Platform console.
  2. Sign in to your account.
  3. Click the navigation menu in the upper left corner and select the IAM & admin > Service accounts section.
  4. Click the Create project button.
  5. Specify the Project name and click Create.
  6. Click the Create Service Account button.
  7. Specify the Service account name and click Create.
  8. Select the Owner role and click Continue.
  9. Click the Done button.
  10. Click on the project.
  11. Click the Add key button, select Create key and choose the JSON type and click Create.
  12. The .json file that contains the private key will be downloaded to your computer. To connect the GoogleCloud service, you will need to open this .json file with a text editor, copy its contents and paste into the json field on the portal.

Connecting the Google Drive service

  1. First of all go to the Settings section. To do that click the Settings icon icon in the right upper corner.
  2. Switch to the Integration tab.
  3. Open the Third-Party Services page.
  4. Click the sliding button right of the Google Drive logo.
  5. Enter your keys and click the Enable button.

Connect your Google account to ONLYOFFICE

  1. In the left sidebar of the Documents, just below the text Connect, click on the Google Drive icon Google Drive icon.
  2. Login to your Google account.
  3. Allow ONLYOFFICE to connect to your Google Drive by clicking the button. Your Google Drive documents will be shown in ONLYOFFICE documents as a folder.
  4. Change the folder‘s name, if necessary.
  5. If you want the Google Drive documents to be visible for anyone, click the Make shared checkbox and put into the Common Documents folder. If not checked, your Google Drive account will only be visible to you.
  6. Click Save.

Edit your Goolge Drive documents

  1. Locate the Google Drive folder and open it.
  2. Browse to the file you want to edit and click it.
    If necessary, a dialog will tell you that the document will be converted to the OpenOffice XML format for faster viewing and editing.
    You can choose to keep the original file as well, by checking the Save the file copy in the original format as well box.
  3. Click Convert.
  4. Click Open when the message appears that your document is successfully converted.

Now you can edit your document (if editable). After editing, you can simply close the document and the changes will be saved.

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