Insert autoshapes

Insert an autoshape

To add an autoshape in the Document Editor,

1. switch to the Insert tab of the top toolbar,
2. click the
   Shape icon on the top toolbar,
3. select one of the available autoshape groups from the Shape Gallery: Recently Used, Basic Shapes, Figured Arrows, Math, Charts, Stars & Ribbons, Callouts, Buttons, Rectangles, Lines,
4. click the necessary autoshape within the selected group,
5. place the mouse cursor where the shape should be added,
6. once the autoshape is added, you can change its size, position and properties.

   Note: to add a caption to an autoshape, make sure the required shape is selected on the page and start typing your text. The added text becomes a part of the autoshape (when you move or rotate the shape, the text moves or rotates with it).

It's also possible to add a caption to the autoshape. To learn more on how to work with captions for autoshapes, you can refer to this article.

Move and resize autoshapes

To change the autoshape size, drag small squares situated on the shape edges. To maintain the original proportions of the selected autoshape while resizing, hold down the Shift key and drag one of the corner icons.

When modifying some shapes, for example figured arrows or callouts, the yellow diamond-shaped icon is also available. It allows you to adjust some aspects of the shape, for example, the length of the head of an arrow.

To alter the autoshape position, use the icon that appears after hovering your mouse cursor over the autoshape. Drag the autoshape to the required position without releasing the mouse button. When you move the autoshape, the guide lines are displayed to help you precisely position the object on the page (if the selected wrapping style is not inline). To move the autoshape by one-pixel increments, hold down the Ctrl key and use the keybord arrows. To move the autoshape strictly horizontally/vertically and prevent it from moving in a perpendicular direction, hold down the Shift key when dragging.

To rotate the autoshape, hover the mouse cursor over the rotation handle and drag it clockwise or counterclockwise. To constrain the rotation angle to 15 degree increments, hold down the Shift key while rotating.

Note: the list of keyboard shortcuts that can be used when working with objects is available here.

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Copy autoshape style formatting

To copy a certain autoshape style formatting,

1. select the autoshape whose formatting you need to copy with the mouse or using the keyboard,
2. click the Copy style
   icon on the Home tab of the top toolbar (the mouse pointer will look like this
   ),
3. select the required autoshape to apply the same formatting.

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Adjust autoshape settings

To align and arrange autoshapes, use the right-click menu. The menu options are:

• Cut, Copy, Paste - standard options which are used to cut or copy the selected text/object and paste the previously cut/copied text passage or object to the current cursor position.
• Print selection is used to print out only a selected portion of the document.
• Accept / Reject changes is used to accept or to reject tracked changes in a shared document.
• Edit Points is used to customize or to change the curvature of your shape.
  1. To activate a shape’s editable anchor points, right-click the shape and choose Edit Points from the menu or click the Edit shape > Edit points option on the right panel. The black squares that become active are the points where two lines meet, and the red line outlines the shape. Click and drag it to reposition the point, and to change the shape outline.
  2. Once you click the anchor point, two blue lines with white squares at the ends will appear. These are Bezier handles that allow you to create a curve and to change a curve’s smoothness.

     

  3. As long as the anchor points are active, you can add and delete them.

     To add a point to a shape, hold Ctrl and click the position where you want to add an anchor point.

     To delete a point, hold Ctrl and click the unnecessary point.

• Arrange is used to bring the selected autoshape to foreground, send it to background, move forward or backward as well as group or ungroup shapes to perform operations with several of them at once. To learn more on how to arrange objects, please refer to this page.
• Align is used to align the shape to the left, in the center, to the right, at the top, in the middle, at the bottom. To learn more on how to align objects, please refer to this page.
• Wrapping Style is used to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind - or edit the wrap boundary. The Edit Wrap Boundary option is available only if you select a wrapping style other than Inline. Drag wrap points to customize the boundary. To create a new wrap point, click anywhere on the red line and drag it to the necessary position.
• Rotate is used to rotate the shape by 90 degrees clockwise or counterclockwise as well as to flip the shape horizontally or vertically.
• Save as picture is used to save the shape as a picture on your hard drive.
• Shape Advanced Settings is used to open the 'Shape - Advanced Settings' window.

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Some of the autoshape settings can be altered using the Shape settings tab of the right sidebar. To activate it click the shape and choose the Shape settings icon on the right. Here you can change the following properties:

• Fill - use this section to select the autoshape fill. You can choose the following options:
  • Color fill - select this option to specify the solid color to fill the inner space of the selected autoshape.

    

    Click the colored box below and select the necessary color from the available color sets or specify any color you like.

  • Gradient fill - use this option to fill the shape with two or more fading colors. Customize your gradient fill with no constraints. Click the Shape settings
    icon to open the Fill menu on the right sidebar:

    

    Available menu options:

    • Style - choose between Linear or Radial:
      • Linear is used  when you need your colors to flow from left-to-right, top-to-bottom, or at any angle you chose in a single direction. The Direction preview window displays the selected gradient color, click the arrow to choose a preset gradient direction. Use Angle settings for a precise gradient angle.
      • Radial is used to move from the center as it starts at a single point and emanates outward.
    • Gradient points are specific points for transition from one color to another.
      • Use the
        Add gradient point button or slider bar to add a gradient point. You can add up to 10 gradient points. Each next gradient point added will in no way affect the current gradient fill appearance. Use the
        Remove gradient point button to delete a certain gradient point.
      • Use the slider bar to change the location of the gradient point or specify Position in percentage for precise location.
      • To apply a color to a gradient point, click a point on the slider bar, and then click Color to choose the color you want.
  • Picture or texture - select this option to use an image or a predefined texture as the shape background.

    

    • If you wish to use an image as a background for the shape, open the Select picture dropdown menu; here, you can add an image From file by selecting it on your computer hard disk drive, From URL by inserting the appropriate URL address into the opened window, or From storage by selecting the required image stored on your portal.
    • If you wish to use a texture as a background for the shape, open the From texture menu and select the necessary texture preset.

      Currently, the following textures are available: canvas, carton, dark fabric, grain, granite, grey paper, knit, leather, brown paper, papyrus, wood.

    • In case the selected Picture has less or more dimensions than the autoshape has, you can choose the Stretch or Tile setting from the dropdown list.

      The Stretch option allows you to adjust the image size to fit the autoshape size so that it could fill the space completely.

      The Tile option allows you to display only a part of the bigger image keeping its original dimensions or repeat the smaller image keeping its original dimensions over the autoshape surface so that it could fill the space completely.

      Note: any selected Texture preset fills the space completely, but you can apply the Stretch effect if necessary.

  • Pattern - select this option to fill the shape with a two-colored design composed of regularly repeated elements.

    

    • Pattern - select one of the predefined designs from the menu.
    • Foreground color - click this color box to change the color of the pattern elements.
    • Background color - click this color box to change the color of the pattern background.
  • No fill - select this option if you don't want to use any fill.

• Opacity - use this section to set an Opacity level dragging the slider or entering the percent value manually. The default value is 100%. It corresponds to the full opacity. The 0% value corresponds to the full transparency.
• Line - use this section to change the width, color or type of the autoshape line.
  • To change the line width, select one of the available options from the Size dropdown list. The available options are: 0.5 pt, 1 pt, 1.5 pt, 2.25 pt, 3 pt, 4.5 pt, 6 pt. Alternatively, select the No Line option if you don't want to use any line.
  • To change the line color, click on the colored box below and select the necessary color.
  • To change the line type, select the necessary option from the corresponding dropdown list (a solid line is applied by default, you can change it to one of the available dashed lines).
  • To change the line opacity, enter the required value manually or use the corresponding slider bar.
• Rotation is used to rotate the shape by 90 degrees clockwise or counterclockwise as well as to flip the shape horizontally or vertically. Click one of the buttons:
  • to rotate the shape by 90 degrees counterclockwise
  • to rotate the shape by 90 degrees clockwise
  • to flip the shape horizontally (left to right)
  • to flip the shape vertically (upside down)
• Wrapping Style - use this section to select a text wrapping style from the available ones - inline, square, tight, through, top and bottom, in front, behind (for more information see the advanced settings description below).
• Edit shape - use this section to edit the shape points or to replace the current autoshape with another one selected from the dropdown list.
  • Edit points is used to customize or to change the curvature of your shape.
    1. Once you click the anchor point, two blue lines with white squares at the ends will appear. These are Bezier handles that allow you to create a curve and to change a curve’s smoothness.

       

    2. As long as the anchor points are active, you can add and delete them.

       To add a point to a shape, hold Ctrl and click the position where you want to add an anchor point.

       To delete a point, hold Ctrl and click the unnecessary point.

  • Change shape is used to replace the current autoshape. Choose another autoshape from the dropdown list.
• Shadow - open this menu to choose one of the preset shadow styles used for the shape.
  • No Shadow - uncheck this menu point to display a shadow, and vice versa.
  • Color - choose one of the available colors either on the Theme colors or the Standard colors palette; use the Eyedropper tool to copy color from other objects in the document; or click the More colors menu item to create a custom color.
  • Adjust Shadow - create a custom shadow using the following sliders:

    

    • Transparency - adjust the transparency of the shadow.
    • Size - adjust the size of the shadow.
    • Angle - adjust the angle of the shadow relative to its object.
    • Distance - adjust the distance of the shadow from its object.

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Adjust autoshape advanced settings

To change the advanced settings of the autoshape, right-click it and select the Advanced Settings option in the menu or use the Show advanced settings link on the right sidebar. The 'Shape - Advanced Settings' window will open:

The Size tab contains the following parameters:

• Width - use one of these options to change the autoshape width.
  • Absolute - specify an exact value measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified on the File -> Advanced Settings... tab).
  • Relative - specify a percentage relative to the left margin width, the margin (i.e., the distance between the left and right margins), the page width, or the right margin width.
• Height - use one of these options to change the autoshape height.
  • Absolute - specify an exact value measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified on the File -> Advanced Settings... tab).
  • Relative - specify a percentage relative to the margin (i.e. the distance between the top and bottom margins), the bottom margin height, the page height, or the top margin height.
• If the Lock aspect ratio option is checked, the width and height will be changed together preserving the original shape aspect ratio.

The Rotation tab contains the following parameters:

• Angle - use this option to rotate the shape by an exactly specified angle. Enter the necessary value measured in degrees into the field or adjust it using the arrows on the right.
• Flipped - check the Horizontally box to flip the shape horizontally (left to right) or check the Vertically box to flip the shape vertically (upside down).

The Text Wrapping tab contains the following parameters:

• Wrapping Style - use this option to change the way the shape is positioned relative to the text: it will either be a part of the text (in case you select the inline style) or bypassed by it from all sides (if you select one of the other styles).

  • Inline - the shape is considered to be a part of the text, like a character, so when the text moves, the shape moves as well. In this case the positioning options are inaccessible.

    If one of the following styles is selected, the shape can be moved independently of the text and positioned on the page exactly:

  • Square - the text wraps the rectangular box that bounds the shape.

  • Tight - the text wraps the actual shape edges.

  • Through - the text wraps around the shape edges and fills in the open white space within the shape. So that the effect can appear, use the Edit Wrap Boundary option from the right-click menu.

  • Top and bottom - the text is only above and below the shape.

  • In front - the shape overlaps the text.

  • Behind - the text overlaps the shape.

If you select the square, tight, through, or top and bottom styles, you will be able to set up some additional parameters - distance from text at all sides (top, bottom, left, right).

The Position tab is available only if the selected wrapping style is not inline. This tab contains the following parameters that vary depending on the selected wrapping style:

• The Horizontal section allows you to select one of the following three autoshape positioning types:
  • Alignment (left, center, right) relative to character, column, left margin, margin, page or right margin,
  • Absolute Position measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified on the File -> Advanced Settings... tab) to the right of character, column, left margin, margin, page or right margin,
  • Relative position measured in percent relative to the left margin, margin, page or right margin.
• The Vertical section allows you to select one of the following three autoshape positioning types:
  • Alignment (top, center, bottom) relative to line, margin, bottom margin, paragraph, page or top margin,
  • Absolute Position measured in absolute units i.e. Centimeters/Points/Inches (depending on the option specified on the File -> Advanced Settings... tab) below line, margin, bottom margin, paragraph, page or top margin,
  • Relative position measured in percent relative to the margin, bottom margin, page or top margin.
• Move object with text ensures that the autoshape moves along with the text to which it is anchored.
• Allow overlap makes it possible for two autoshapes to overlap if you drag them near each other on the page.

The Weights & Arrows tab contains the following parameters:

• Line Style - this option group allows specifying the following parameters:
  • Cap Type - this option allows setting the style for the end of the line, therefore it can be applied only to the shapes with the open outline, such as lines, polylines etc.:
    • Flat - the end points will be flat.
    • Round - the end points will be rounded.
    • Square - the end points will be square.
  • Join Type - this option allows setting the style for the intersection of two lines, for example, it can affect a polyline or the corners of the triangle or rectangle outline:
    • Round - the corner will be rounded.
    • Bevel - the corner will be cut off angularly.
    • Miter - the corner will be pointed. It goes well to shapes with sharp angles.

    Note: the effect will be more noticeable if you use a large outline width.

• Arrows - this option group is available if a shape from the Lines shape group is selected. It allows setting the arrow Start and End Style and Size by selecting the appropriate option from the dropdown lists.

The Text Padding tab allows changing the Top, Bottom, Left and Right internal margins of the autoshape (i.e. the distance between the text within the shape and the autoshape borders).

Note: this tab is only available if text is added within the autoshape, otherwise the tab is disabled.

The Alternative Text tab allows specifying a Title and Description which will be read to people with vision or cognitive impairments to help them better understand what information the shape contains.

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