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Commenting PDFs

The PDF Editor allows you to maintain a constant team-wide approach to work flow: share files and folders, communicate right in the editor.

In the PDF Editor you can leave comments on the content of PDFs without actually editing it. Unlike chat messages, comments stay until deleted.

Leaving comments and replying to them

To leave a comment,

  1. select a text passage where you think there is an error or problem,
  2. switch to the Comment tab of the top toolbar and click the
    Comment button, or
    use the
    icon on the left sidebar to open the Comments panel and click the Add comment button in the top toolbar of the panel, or
    right-click the selected text passage and select the Add Сomment option from the contextual menu,
  3. enter the required text,
  4. click the Add button.

The comment will be seen in the Comments panel on the left. Any other user can answer the added comment by asking questions or reporting on the work they have done. For this purpose, click the Add Reply link situated under the comment, type in your reply in the entry field, and press the Reply button.

Disabling display of comments

The text passage on which you commented will be highlighted in the PDF. To view the comment, just click within the passage. To disable this feature,

  1. click the File tab at the top toolbar,
  2. select the Advanced Settings option,
  3. uncheck the Show comments in text box.

    The same option can be found on the Comment tab as well.

  4. click the Apply button.

Now the commented passages will be highlighted only if you click the  icon.

Managing comments

You can manage the added comments using the icons in the comment balloon or on the Comments panel on the left:

  • sort the added comments by clicking the
    icon:
    • by date: Newest or Oldest. This is the default sort order.
    • by author: Author from A to Z or Author from Z to A.

      Sort comments

  • edit the currently selected comment by clicking the
    icon,
  • delete the currently selected comment by clicking the
    icon,
  • close the currently selected discussion by clicking the
    icon if the task or problem you stated in your comment was solved, after that, the discussion you opened with your comment gets the resolved status. To open it again, click the
    icon.

Adding mentions

You can only add mentions to the comments made to the text parts and not to the PDF itself.

When entering comments, you can use the mentions feature, which allows you to attract somebody's attention to the comment and send a notification to the mentioned user via email and Talk.

To add a mention,

  1. Enter the "+" or "@" sign anywhere in the comment text, and a list of the portal users will open. To simplify the search process, you can start typing a name in the comment field - the user list will change as you type.
  2. Select the necessary person from the list and click the Add button. If the file has not yet been shared with the mentioned user, the Sharing Settings window will open. Read only access type is selected by default. Change it if necessary.
  3. Save the changes if any by clicking the Save button. If there are no changes, close the Sharing Settings window.

The mentioned user will receive an email notification that they have been mentioned in a comment. If the file has been shared, the user will also receive a corresponding notification.

Removing comments

To remove comments,

  1. open the Comments left panel,
  2. find the required comment and click the
    button.

To close the panel with comments, click the icon on the left sidebar once again.

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