DocSpace

Introduction

After you have installed ONLYOFFICE Desktop Editors on your computer, you can easily connect the application to your existing DocSpace cloud or create a new one so that you can use all the product capabilities:

• collaborative features, such as collaborative editing, reviewing, commenting, and communicating via the built-in chat,
• online features, such as Mail Merge in the Document Editor.

Step 1. Create a new cloud

If you do not have DocSpace yet, launch Desktop Editors, switch to the Clouds section at the left side panel, and click the the Plus button .

The cloud version signup form will open in a new tab of the Desktop Editors interface. Go through several easy steps to fill in all the fields of the registration form.

You have two sign-up options:

• Continue with Google - use your Google credentials to create a DocSpace account. Review ONLYOFFICE's Privacy Policy and Terms of Service and click the Continue button to give your consent.
• Sign up with email - enter your email address and click the Continue with Email button. By clicking this button, you accept the Terms and Conditions and the Privacy Statement. You will receive a confirmation email, click Log in to Docspace and you will be redirected to the portal setup page to complete your account activation. The link is valid for 60 minutes and can only be used once.

You can also sign in to an existing account using the Log in link in the upper right corner of the registration form.

The Rooms section of your DocSpace will open in a new tab of the Desktop Editors interface. You can proceed to Step 3.

Step 2. Connect to an existing cloud

To connect Desktop Editors to your existing DocSpace cloud account, perform the following actions:

1. Click the Plus button next to the Clouds section on the left side panel.
2. Click the ONLYOFFICE cloud service button, or use the Connect now link at the bottom.
   
3. The Connect to cloud office window opens with the ONLYOFFICE option selected.
   • in the Cloud office URL field, enter your ONLYOFFICE cloud address in the form portalname.onlyoffice.com or https://portalname.onlyoffice.com. When ready, click the Connect now button.
     

   • The ONLYOFFICE cloud sign-in page will open in a new tab of the Desktop Editors interface.

     • Specify your email and the password you use to access your account,
     • Click the Sign In button.
     

     If the two-factor authentication is enabled in your cloud office, a new window opens where you should enter the verification code generated by your authenticator app.

Your DocSpace will open.

Step 3. Manage documents in your DocSpace

Once you connect Desktop Editors to your DocSpace, you can create rooms, manage your documents, create or upload new ones, and view and edit them together with other users.

• Create rooms - create spaces with flexible settings for any purpose and edit them. Choose one of the available collaboration room types, depending on your goals, invite users, and assign permission levels to them.
• Create and manage documents - create new documents, spreadsheets, presentations, and forms for personal use in the My documents section, or share these files with other users of a certain room. Participants of the room will be able to perform actions depending on their access level.
• Document editing - use the versatile document editing capabilities provided by ONLYOFFICE Online Editors.
• Edit profile - edit your personal data, including name, email, password, language, photo, customization, and get access to security features.

Step 4. Manage your connected accounts

Click the logo in the upper left corner of the Desktop Editors interface to return to the main program window. All the connected cloud accounts appear on the left-side panel below the Clouds section. Click the three dots that appear as you hover the mouse over the connected cloud use to access the cloud contex menu options:

• Open - to switch to the corresponding cloud office tab if you are already logged in to this account, or to open the Connect to cloud office window if you are not currently logged in (in this case, you will need to enter your credentials),
• Logout - to exit from your account,
• Remove from list - to disconnect the selected account and remove it from the list.

To add several accounts or clouds, click the Plus button next to the Clouds section on the left side panel .