DocSpace

Introduction

After you have installed ONLYOFFICE Desktop Editors on your computer, you can easily connect the application to your existing DocSpace cloud or create a new one so that you can use all the product capabilities:

• collaborative features, such as collaborative editing, reviewing, commenting, and communicating via the built-in chat,
• online features, such as Mail Merge in the Document Editor.

Step 1. Create a new cloud

If you do not have DocSpace yet, launch Desktop Editors, switch to the Connect to cloud section at the left side panel, and click the Create an ONLYOFFICE cloud button.

The cloud version signup form will open in a new tab of the Desktop Editors interface. Go through several easy steps to fill in all the fields of the registration form.

You will need to specify the following information:

• enter your First and Last Name;
• specify a valid Email address and your Phone number;
• enter your company name;
• enter a Name for your portal in the Create account name field.
  The portal name CANNOT be less than 6 characters long.
• set a Password you will use to access your portal. By default, the password must be at least 8 characters long.
• specify if you want to be informed about the service possibilities, then review the service Terms and Conditions.

When all the fields are filled in, click the START NOW button.

The Rooms section of your DocSpace will open in a new tab of the Desktop Editors interface. You can proceed to Step 3.

Step 2. Connect to an existing cloud

To connect Desktop Editors to your existing DocSpace cloud account, perform the following actions:

1. Switch to the Connect to cloud section on the left side panel.
2. Click the ONLYOFFICE button to connect to an existing portal. Alternatively, you can use the Connect now link at the bottom.
   
3. The Connect to cloud office window opens with the ONLYOFFICE option selected.
   • in the Cloud office URL field, enter your ONLYOFFICE cloud address in the form portalname.onlyoffice.com or https://portalname.onlyoffice.com. When ready, click the Connect now button.
     You can also enter personal.onlyoffice.com in this field to connect to your account for personal use.
     

   • The ONLYOFFICE cloud sign-in page will open in a new tab of the Desktop Editors interface.

     • Specify your email and the password you use to access your account,
     • Click the Sign In button.
     

     If the two-factor authentication is enabled in your cloud office, a new window opens where you should enter the verification code generated by your authenticator app.

Your DocSpace will open.

Step 3. Manage documents in your DocSpace

Once you connect Desktop Editors to your DocSpace, you can create rooms, manage your documents, create or upload new ones, and view and edit them together with other users.

• Create rooms - create spaces with flexible settings for any purpose and edit them. Choose one of the available collaboration room types, depending on your goals, invite users, and assign permission levels to them.
• Create and manage documents - create new documents, spreadsheets, presentations, and forms for personal use in the My documents section, or share these files with other users of a certain room. Participants of the room will be able to perform actions depending on their access level.
• Document editing - use the versatile document editing capabilities provided by ONLYOFFICE Online Editors.
• Edit profile - edit your personal data, including name, email, password, language, photo, customization, and get access to security features.

Step 4. Manage your connected accounts

Click the logo in the upper left corner of the Desktop Editors interface to return to the main program window, then switch to the Connect to cloud section to view the Connected clouds list. Right-click on a connected cloud office and use one of the available contextual menu options:

• Open - to switch to the corresponding cloud office tab if you are already logged in to this account, or to open the Connect to cloud office window if you are not currently logged in (in this case, you will need to enter your credentials),
• Logout - to exit from your account,
  You can also click the icon to the right of the account to exit from it.
• Remove from list - to disconnect the selected account and remove it from the list.

If you have several accounts or clouds, use the Add cloud button to connect one more account.