Integrating ONLYOFFICE with Dropbox

You have a Dropbox account and want to edit your documents using ONLYOFFICE? Follow this step-by-step guide to find out how to edit documents stored in your Dropbox from the Documents portal module.

This option is available for ONLYOFFICE Workspace/ONLYOFFICE Workspace Enterprise Edition users only.

Cloud users can skip this section and proceed with Connect your Dropbox account to ONLYOFFICE step.

Creating authorization keys

You will have to setup authorization keys for Dropbox. Follow these steps:

  1. Go to the Dropbox Developers website.
  2. Click the Create apps button.
  3. Sign in to your account.
  4. Next check the Dropbox API radio button.
  5. Select the following type of access: Full Dropbox - Access to all files and folders in a user's Dropbox.
  6. Name your application.
  7. When creating the first app, you'll also need to check the I agree to Dropbox API Terms and Conditions box.
  8. Click the Create app button.
  9. On your application Settings tab, enter https://service.onlyoffice.com/oauth2.aspx in the Redirect URIs field and click the Add button.
  10. Copy or write down App key and App secret which appear on the Settings page.
  11. Go to the Permissions tab. In the Files and folders section, activate the "files.metadata.read" checkbox. Click Submit at the bottom of the screen.

Connecting the Dropbox service

A full access administrator or the Documents module administrator must turn on the Allow users to connect third-party storages switcher in the Admin Settings section at the left sidebar to make it possible for the portal users to connect third-party clouds in their accounts on the portal. If this setting is disabled, the administrator also cannot connect third-party clouds in the Documents module.
  1. Enter your portal.
  2. Click the Documents link on the start page.
  3. In the opened 'Documents' module, click one of the icons under the 'Connect' caption at the left sidebar: Google Drive, Box, DropBox, OneDrive, Nextcloud or Connect.

    Connect section

    Or, go to the 'Settings' section at the left sidebar, choose 'Connected clouds' option and click the Connect cloud button.

  4. Log in to your Dropbox account.
  5. Press the Allow button to let ONLYOFFICE access your Dropbox account.
  6. Specify the title of a new folder where the documents from your Dropbox account will be located or leave the default option as it is.
  7. Click the Save button.

Here they are! Your documents will be available in the specified folder in the 'Documents' module of your portal. Now you can:

  • edit the data stored at Dropbox right in Online Editors without any additional downloads,
  • share the files from the connected clouds with your colleagues,
  • move them between the accounts,
  • download resource folders to any other location.

Edit your Dropbox documents

  1. Locate the Dropbox folder and open it.
  2. Browse to the file you want to edit and click it.
    If necessary, a dialog will tell you that the document will be converted to the OpenOffice XML format for faster viewing and editing.
    You can choose to keep the original file as well, by checking the Save the file copy in the original format as well box.
  3. Click Convert.
  4. Click Open when the message appears that your document is successfully converted.

Now you can edit your document (if editable). After editing, you can simply close the document and the changes will be saved.

Helpful Hints

Can I place the files from another resource to any section within Documents?

If you don't have administrator rights for the Documents module, all the documents from another resource will be put into the 'My documents' section.

Being an administrator (with full access or within the Documents section only), you can place the files to the 'Common' section checking the Make shared and put into the 'Common' folder box. In case this box remains unchecked, the files will be placed to the 'My documents' section.

Can I remove the added resource from the online office without deleting the data itself?

You can do it by clicking the Show Folder Actions icon icon and selecting the 'Disconnect third party' option in the menu. The documents will be still available at your Dropbox account.

What should I bear in mind deleting a document from the resource folder?

If you decide to delete a document from the resource folder, it will be also deleted from your Dropbox account. Besides this file won’t be placed to the 'Trash' section of the 'Documents' module, i.e. the removal will be irreversible.

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