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About the ONLYOFFICE and Zoom integration
ONLYOFFICE offers an official connector to integrate ONLYOFFICE DocSpace with the desktop version of Zoom to create, edit, collaborate, and save your files without leaving your Zoom Meeting. You can download the ONLYOFFICE DocSpace from the official Zoom App Marketplace.
Main features
- Creating collaboration rooms for real-time co-authoring or custom rooms with flexible settings for any purpose.
- Creating and editing documents, spreadsheets, presentations, and forms.
- Sharing files with other Zoom Meeting participants.
- Storing and managing personal documents within a dedicated space.
- Co-editing documents in real-time: two co-editing modes (Fast and Strict), the Track Changes mode, comments, and the built-in chat.
Supported formats
- For creating, editing, and viewing: DOCX, PPTX, XLSX, PDF.
- For filling forms: PDF.
- For editing via OOXML conversion: ODT, ODS, ODP, and RTF.
Connecting ONLYOFFICE DocSpace to Zoom
Requirements
- Zoom desktop application.
- ONLYOFFICE DocSpace connector for Zoom.
App specifics
The DocSpace Zoom app works with DocSpace cloud tariffication (Startup tariff). Therefore, there are the following specifics:
- A tenant is registered, and the first user is added as the owner.
- All other participants of the Zoom meeting are added as power users if the quota allows and if they belong to the same Zoom account. If not, a regular user is added.
- The collaboration initiator creates a room.
- Other participants are added to the room with access rights selected by the collaboration initiator.
- When the limit of 12 rooms is reached, a placeholder is displayed stating that the room limit for this DocSpace has been reached. The user can either delete rooms or upgrade to a paid DocSpace plan.
- If a user is added to DocSpace with a free role, they cannot create files in this DocSpace. They will see the placeholder, “You cannot create rooms and files. Please wait until the Owner or Power User selects a file for collaboration.”
Installing the ONLYOFFICE DocSpace connector for Zoom
The ONLYOFFICE DocSpace app can be added to a user's Zoom account through the Zoom App Marketplace:
- Open the desktop version of Zoom and log into your account.
- Go to the Apps section, switch to the Add Apps tab, and find ONLYOFFICE DocSpace by typing the name in the search bar.
- Review the application information and click the Add button to install the application. It will be placed into the My apps tab.


Start using ONLYOFFICE DocSpace within Zoom
Working with documents during a Zoom Meeting
To launch a meeting, click the button in the upper right
corner.
To start a collaboration,
- Invite other participants by sending invitations using built-in tools.
Each invited participant receives an invitation to join the application. If the user clicks the Join button, that user will be able to join the collaborative document editing session. If the user clicks the Ignore button, that user will watch the demonstration of the initiator’s screen.
It is necessary to have ONLYOFFICE DocSpace application installed in order to join the document editing session. Click theInvite Users to use App button in the upper right corner. A list of user participating in a Zoom Meeting appears:
Select users or a group of users to send an invitation to and click Invite.
- Open the ONLYOFFICE DocSpace application. The file manager will launch within the app, and the
meeting participants will remain visible on the screen:
Choose one of the available rooms or proceed to My documents and click the Select button. Choose the necessary document from the list of files and click the Select file button to open the corresponding editor.
To share a document from the existing room, it's necessary to manually copy this document to the My documents section.
If you need to upload a file from your hard drive, use the
icon and specify the path to a document.
To create a new document, click the
button, select the document Type (Document / Spreadsheet / Presentation), change its Title, and set the Access rights level:
- Edit - allows all participants to edit the document without restrictions.
- LiveView - allows other users only to view the document you are editing.
Click the Open button to open online editors and start the Collaboration mode. The editor will launch within the app, and the meeting participants will remain visible on the screen.
The first person who selects a file becomes the initiator of collaboration. Any participant (not just the Zoom Meeting host) can start collaborating on the document.During the Collaboration mode, the editor window will become a shared screen. You can also turn on the Collaboration mode by clicking the
button. It can be useful if you need to share the application interface.
To display the application in a detachable and moveable pop-up window and start broadcasting it, click the
Share App Screen button. The pop-up window will look the following way:
To select a different file for co-editing,
- To continue working on their own documents, the initiator can click the Open File Location button and select a new file from the document list. During this time, other participants in the Zoom Meeting will see a placeholder.
- When another participant wants to share their file, the initiator clicks the End button in the upper-right corner. After doing so, all other participants in the Zoom Meeting will be able to see their document lists.
To end a collaboration,
- Click the
button in the upper right corner to end the collaboration session.
- Click the
button on the top to stop broadcasting and merge the Pop-up Window to the Meeting Window.
All changes made to documents are saved automatically and are available after finishing the Zoom Meeting.
Once all users exit the editor, changes are saved for the file's creator, and a Custom room named
Zoom Collaboration mm_dd_yyyy hh:mm
, containing the edited document, is created. Each
participant of the Zoom Meeting will have access to the room. All files that were edited during the
first collaboration session are saved in this room. If there were several collaboration sessions during
one Zoom Meeting, several rooms will be created.


Manage DocSpace outside of a Zoom Meeting
The ONLYOFFICE DocSpace app allows you to use all the advantages and majority of the features available in DocSpace:
- Creating rooms - create spaces with flexible settings for any purpose and edit them. Choose one of the available collaboration room type, depending on your goals, invite users, and assign permission levels to them.
- Creating and managing documents - create new documents, spreadsheets, presentations, and forms for personal use in My documents section, or share these files with other users of a certain room. Participants of the room will be able to perform actions depending on their access level.
- Document editing - use the versatile document editing capabilities provided by ONLYOFFICE Online Editors.
- Edit profile - edit your personal data, including name, email, password, language, photo, customization, and get access to security features.
All these functions will help you prepare documents in advance for convenient cooperation during meetings.
Removing the ONLYOFFICE connector for Zoom
- Login to your Zoom Account and navigate to the Zoom App Marketplace.
- Click Manage > Added Apps or search for the ONLYOFFICE DocSpace app.
- Click the ONLYOFFICE DocSpace app.
- Click Remove.