Customization

Customization settings

The Customization settings section opens by default. It allows you to adapt the DocSpace appearance to your needs. It includes three subsections: General, Branding, and Appearance.

Customizing DocSpaceCustomizing DocSpace

Language and time zone settings

This section allows you to change the language of DocSpace for all DocSpace users and configure the time zone so that all the events will be shown with the correct date and time.

To configure the Language and Time Zone settings,

  • drop-down the Language list and select the required language to display all DocSpace pages and notification,
    This setting specifies the default DocSpace language for new users.
  • set the time zone that corresponds to your location from the Time Zone drop-down list,
  • click the Save button at the bottom of the section to apply the changes you made.

Welcome Page Settings

This section allows you to change the default title to be displayed on the Sign In page of your DocSpace. To do that,

  • enter the name you like in the Title field (e.g. your company title, its motto, etc.),
  • click the Save button at the bottom of the section to apply the changes you made.
The same name is also used for the From field of your DocSpace email notifications.

DNS settings

This section allows you to set an alternative URL for your DocSpace. In the SaaS version, this is a Paid feature (available for the paid Business plan only). By default, your DocSpace is registered at name.onlyoffice.com. To change it to your own domain name:

  1. Configure your domain name to point to the DocSpace server by setting up the appropriate DNS records with your registrar. Please contact your registrar from whom you purchased the domain name to find out how to do it. Add a DNS CNAME entry, such as, for example: team.ourcompany.com - intranet.onlyoffice.com (for the US West (Oregon) region).
  2. After setting up your DNS CNAME entry, click the Send request button in the DNS settings section to send your request to our support team. The https://helpdesk.onlyoffice.com/ page will open in a new browser tab. Enter the details of your request and click Submit.
  3. After the request is processed, your custom domain name will be displayed in the DNS settings section.
ImportantIn the server version, you need to configure the domain so that notification services like whatsnew provide the correct links.

DocSpace renaming

This section allows you to change the name part of your DocSpace URL address name.onlyoffice.com so that your DocSpace is available at newname.onlyoffice.com. Enter the desired name in the New space name field and click the Save button.

Once you click the Save button, your old DocSpace name will become available to new users who want to register a new DocSpace.

Branding

The Branding subsection of the Customization settings allows you to replace branding elements used in the DocSpace interface with your own ones. You can use your company name in the text elements (such as tooltips, message boxes, etc.) as well as replace the default favicon and logos with your own logo.

In the SaaS version, this is a Paid feature (available for the paid Business plan only).

  • Enter your Company name in the text entry field to change all the titles and messages in the DocSpace interface where the default value is used replacing it with the one you specified. Click the Use as logo button below the entry field if you want to use your company name as a text logo (instead of an image logo) - all the logos below will change correspondingly.
  • Replace all the image Logos (for the Light and Dark interface themes) which appear in DocSpace:
    • Logo for the space header (422x48) - this logo appears in the upper left corner of every DocSpace page.
    • Logo for the compact left menu (56x56) - this logo appears in the upper left corner in the compact mode on a small screen.
    • Logo for the Login page (810x92) - this logo appears on the Sign In page of DocSpace.
    • Logo for the About page (810x92) - this logo appears on the  About this program page of DocSpace and on the About page in the online editors.
    • Favicon (32x32) - this logo appears in the address bar or tab of a web browser when the DocSpace is opened in it, or on the bookmarks panel if you've added the DocSpace address to the bookmarks.
    • Logo for the editors header (172x40) - this logo appears in the upper left corner of the online editors launched.
    • Logo for the editors header - embedded mode (172x40) - this logo appears in the upper left corner of your DocSpace documents embedded into web pages.

    Click the Change Logo link below the logo you want to replace. In the Windows Explorer window, browse for the necessary image file and click the Open button. The image will be uploaded and displayed in the corresponding Logo field.

    We recommended that you use images in the PNG format with a transparent background. To improve your logos legibility and make their outline clearly distinguishable, you also need to optimize them for use on dark or light backgrounds. The image sizes are shown for the Retina displays. For the displays with standard resolutions, the logo width and height will be resized accordingly upon upload.
  • click the Save button at the bottom of the section to apply the changes you made.

To return to the default settings, click the Restore to default button.

BrandingBranding

The following sections are available for the server version only.

The Company info settings section is used to specify your company information displayed in the About this program window of your DocSpace and on the About page in the online editors.

  1. Enter your company name, email address, phone number, website URL address and postal address into the corresponding fields.
  2. Click the Save button at the bottom of this section.

The Additional resources section is used to choose if you want to display links to additional resources.

  1. Uncheck the elements you want to hide and leave checked the ones you want to display:
    • Show Feedback & Support link - is used to hide or show the link to the Feedback and Support form which is used to contact the ONLYOFFICE support team.
    • Show link to Video Guides - is used to hide or show the link to the web page with training videos.
    • Show link to Help Center - is used to hide or show the link to the Help Center page.
  2. Click the Save button at the bottom of this section.

Appearance

The Appearance subsection of the Customization settings allows you to change the default color palette of your space interface so that it suits your company brand. To do that,

  1. switch between the available Standard colors. The Preview section below displays the appearance of your space for light and dark interface themes.
  2. select the color which suits you best.
  3. click the Save button on the bottom of the screen to apply the selected color.
AppearanceAppearance

You can also choose custom colors:

  1. click the Plus icon in the Custom section to open the New color scheme screen.
  2. click the Plus icon next to the Accent section to open the color palette, choose the necessary color and click Apply. This color is used for items of the navigation menu, settings tabs, switchers.
  3. click the Plus icon next to the Buttons section to open the color palette, choose the necessary color and click Apply. This color is used for buttons in dialog windows.
  4. click the Save button on the New color scheme screen to save the custom color scheme.
  5. click the Save button on the bottom of the main screen to apply the created custom color scheme.

You can also edit or delete the created custom scheme.

AppearanceAppearance

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