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Migrating from ONLYOFFICE Workspace Community to Enterprise on Windows

Migrating from ONLYOFFICE Workspace Community to Enterprise on Windows

Introduction

If you have been using ONLYOFFICE Workspace Community for some time and now want to use the advanced online office functionality, you can migrate to ONLYOFFICE Workspace Enterprise. ONLYOFFICE Workspace Enterprise provides extended functionality, such as:

mobile web editors,
regular functionality and security updates for one year,
one year of professional technical support.

This article describes how to upgrade from ONLYOFFICE Workspace Community to ONLYOFFICE Workspace Enterprise on Windows, assuming that the default installation directories remain unchanged.

Step 1. (Optional) Creating a database backup

As a precaution, you can back up the folders that contain portal data and logs.

C:\Program Files (x86)\Ascensio System SIA\CommunityServer\Data\
C:\Program Files (x86)\Ascensio System SIA\CommunityServer\Logs\

If you plan to install ONLYOFFICE Workspace Enterprise on a different server, or if the MySQL server is installed in a different location, you will need to create a backup of the MySQL database using any available software you have for such purposes. If only ONLYOFFICE is installed there, it is sufficient to copy the following folder:

C:\Program Files\MySQL\MySQL Server 8.0\data\ or C:\ProgramData\MySQL\MySQL Server 8.0\Data\, depending on the Windows version.

After all the data is backed up, check that the portal launches correctly and note down some user data to be able to check it after the upgrade.

Step 2. Uninstalling ONLYOFFICE Workspace Community

Right-click the Windows Start button, open the Control Panel, and go to the Programs > Programs and features section.

Option 1: Uninstall the ONLYOFFICE Community Server, ONLYOFFICE Control Panel, ONLYOFFICE DocumentServer, and ONLYOFFICE XMPP Server components.
Option 2: Alternatively, you can uninstall the ONLYOFFICE DocumentServer component only.

Step 3. Installing ONLYOFFICE Workspace Enterprise

Go to the Download page.

Option 1: Download and install ONLYOFFICE Workspace Enterprise. Read this guide for more details on how to install ONLYOFFICE Workspace Enterprise on your Windows machine.
Option 2: Alternatively, you can download and install the ONLYOFFICE Docs Enterprise Edition component only. For more details, refer to these instructions.

Step 4. (Optional) Restoring the backup

When ONLYOFFICE Workspace Enterprise is installed, go to the backup folder with your portal data.

Copy the Data and Logs folders and paste them to the C:\Program Files (x86)\Ascensio System SIA\CommunityServer\ folder.

By default, ONLYOFFICE Workspace Enterprise uses the same database as ONLYOFFICE Workspace Community, therefore you do not need to restore the database backup if you install ONLYOFFICE Workspace Enterprise on the same server. If you install ONLYOFFICE Workspace Enterprise on a different machine, transfer the backed-up folders with the portal data and MySQL database to the corresponding directories on the new server.

Step 5. Launching the portal and activating your license

Now you can launch the portal and check that it works correctly and that all the data is present. The last thing you need to do is go to the /controlpanel/activate page: open the Control Panel and click the Upgrade to Enterprise link at the top. Click Buy to buy the license, then upload the license key that you have bought in the corresponding field and click Activate. To find out more details on how to buy a license key, refer to this article.