Migrating Google Workspace data to ONLYOFFICE Workspace

Introduction

In this article, we will show you how to transfer the Google Workspace data to your ONLYOFFICE portal.

ONLYOFFICE Workspace 12.0.0. supports exporting Google Workspace users, users’ files, sharing settings, and groups.

Export the Google Workspace data

First, you need to export your users' data from the Google Admin console.

  1. Log in to your Google Admin console.
  2. Click Open from the Admin Home page.
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  3. Under Tools, click Data Export.
  4. Click Start Export.
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After completion of data export, another procedure can be initiated only in 30 days. For more information on Google Workspace data export, go to this help page.

Upon successful export, you will receive an e-mail with a link to Google Cloud Storage containing a folder with the users’ data. Download the folder and prepare the users' data for import.

To learn more about downloading objects from Cloud Storage, visit the Google Cloud help page.

Prepare the data for import

The downloaded directory contains users' data folders. Each folder corresponds to a particular user. Choose users to be imported to the ONLYOFFICE Workspace and compress their folders to a zip archive.

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Each archive represents a Google Workspace user. We recommend uploading multiple users’ archives. It allows importing sharing settings alongside with the users’ files.

Import the data to ONLYOFFICE Workspace

  1. Log in to your ONLYOFFICE Workspace.
  2. Go to the Control Panel.
  3. Choose the Data import from the PORTAL SETTINGS section.
  4. Click the INITIALIZE IMPORT button in the Google Workspace section.
  5. Click the Plus button next to the selection box and select the archives of the users.
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    Wait for the archive to load. When the loading is complete, click the UPLOAD TO SERVER button.

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  6. Select users from the list and click the NEXT STEP button.
  7. Select modules for import. These modules will appear in the corresponding modules of ONLYOFFICE. Click the START DATA IMPORT button to proceed with the final step.
  8. After the data is migrated, click the FINISH button to complete the data import.

Also, you can send a welcome letter to the new users. This letter will inform your Google Workspace users about migration to ONLYOFFICE Workspace. It contains a brief description of the main features and a login link. To send the letter, check the Send Welcome Letter option before clicking the FINISH button.

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After the migration is complete, the new users can be found in the People module.

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And the user’s files with the imported sharing settings can be accessed through the Documents module.

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