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Collaborative spreadsheet editing

View user list

When a spreadsheet is being edited by several users simultaneously, you can view who are editing the file now.

  1. tap the Tools icon Tools icon in the right corner of the top toolbar,
  2. tap the Collaboration icon Collaboration menu item,
  3. select the Users menu item.

The Users panel will open with the list of users who are currently editing the spreadsheet.

Users panel

Add Comments

To leave a comment,

  1. select a cell where you want to leave a comment on,
  2. open the Add Comment menu by
    • tapping the Insert object icon on the top toolbar, switching to the Other tab tab and then selecting the Comment menu item, or
    • tapping the More option in the pop-up menu and choosing the Add Comment menu item,
  3. write a comment,
  4. tap the Add comment icon in the upper right corner.

Users panel

The comment will be added to the spreadsheet and visible to other users.

View Comments

To view all comments that have been added to the spreadsheet:

  1. tap the Tools icon Tools icon in the right corner of the top toolbar,
  2. tap the Collaboration icon Collaboration menu item,
  3. select the Comments menu item.

Comments panel

To view the current comment:

  • select a cell that contains a comment,
  • tap the View Comment menu item in the pop-up menu.

Comments panel

Use the Previous comment arrow to go to the previous comment, and the Next comment arrow to go to the next comment.

To reply to comments added by other users:

  • on the Comments panel, tap the Manage comment icon icon and select the Add Reply option.
  • on the current comment panel, tap the Add Reply link situated under the comment.

Enter your text in the Add Reply field and tap the Add comment icon in the upper right corner.

You can manage the comments in the following way:

  • edit comments by tapping the Manage comment icon icon and selecting the Edit option,
  • delete comments by tapping the Manage comment icon icon and selecting the Delete comment option,
  • close the discussion by tapping the Resolve icon icon to the right of the comment. You can also tap the Manage comment icon icon and select the Resolve option. After that the discussion you opened with your comment gets the resolved status. To open it again, tap the Resolve icon icon to the right of the comment or tap the Manage comment icon icon and select the Reopen option.

Note: you can specify if you want to display comments and/or resolved comments on the worksheet. This can be done using the application settings. If you disable displaying comments, the orange marks will not be displayed in the upper right corner of the commented cell, but all comments still can be viewed via the Comments panel.

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