Protecting your documents with a password

Introduction

If you wish to store your local files securely, you can use the password protection feature available in ONLYOFFICE Desktop Editors. If you set a password, no one will be able to open the file without entering the password.

Using ONLYOFFICE Desktop Editors, you can set a password for your document, spreadsheet, or presentation, open password-protected files, or change or remove the password.

Step 1. Protect a file with a password

Create a new file or open an existing one using ONLYOFFICE Desktop Editors. Switch to the Protection tab at the top toolbar and click the Encrypt icon.

Alternatively, you can switch to the File tab at the top toolbar, open the Protect section on the left sidebar, and click the Add password button.

The Set password window opens. Specify the password you want to use to protect the file and repeat it in the corresponding fields. The password is case sensitive. When ready, click OK.

When you close the file and try to open it once again, you’ll be asked for a password. Enter the password and click OK to open the file.

Step 2. Change a password

Open the password-protected file using ONLYOFFICE Desktop Editors. You’ll be asked for a password. Enter the password and click OK.

Switch to the Protection tab at the top toolbar, click the Encrypt icon, and select the Change password option.

Alternatively, you can switch to the File tab at the top toolbar, open the Protect section on the left sidebar, and click the Change password button.

The Set password window opens. Specify a new password you want to use to protect the file and repeat it in the corresponding fields. When ready, click OK.

Step 3. Remove a password

Open the password-protected file using ONLYOFFICE Desktop Editors. You’ll be asked for a password. Enter the password and click OK.

Switch to the Protection tab at the top toolbar, click the Encrypt icon, and select the Delete password option.

Alternatively, you can switch to the File tab at the top toolbar, open the Protect section on the left sidebar, and click the Delete password button.

The password will be removed and the file will be saved.