Close Help Center ONLYOFFICE Docs Spreadsheet Editor User guides ONLYOFFICE Workspace ONLYOFFICE Groups ONLYOFFICE Docs Mail Server Talk Module ONLYOFFICE Groups Documents Module People Module Commmunity Module CRM Module Projects Module Mail Module Calendar Module ONLYOFFICE Docs All Editors Document Editor Program interface Introducing the Document Editor user interface File tab Home tab Insert tab Draw tab Layout tab References tab Forms tab Collaboration tab Protection tab View tab Plugins tab Basic operations Create a new document or open an existing one Copy/paste text passages, undo/redo your actions Change color scheme Page formatting Set page parameters Show/hide nonprinting characters Insert section breaks Insert headers and footers Insert date and time Insert page numbers Insert line numbers Insert footnotes Insert endnotes Convert endnotes and footnotes Add bookmarks Add watermark Add hyphenation Paragraph formatting Align your text in a paragraph Set up paragraph outline level Select background color for a paragraph Change paragraph indents Set paragraph line spacing Insert page breaks Add borders Set tab stops Create lists Create hanging indents Text formatting Apply formatting presets Set font type, size, and color Apply font decoration styles Copy/clear text formatting Add hyperlinks Insert cross-references Insert a drop cap Operations on objects Insert tables Use formulas in tables Insert images Insert autoshapes Insert charts Insert text objects Insert field codes Insert SmartArt objects Insert text from file Draw freehand on a document Add caption Insert symbols Align and arrange objects on a page Change text wrapping Insert content controls Create a table of contents Add and format a table of figures Insert videos Fillable forms Create fillable forms Mail Merge Use Mail Merge Math equations Insert equations Collaboration Sharing files and folders Co-editing documents in real time Communicating in real time Commenting documents Tracking changes Comparing and combining documents Version history Plugins Plugin manager Edit an image Create and insert diagrams Edit HTML Correct typography Count words Include a video Insert highlighted code Insert references Translate text Extract text from an image Read the text out loud Type via voice Replace a word by a synonym Upload a document to Wordpress Communicate while editing Make Audio and Video Calls Use AI to write text Insert definitions Add pictures Tools and settings View document information Save, download, print your document Advanced settings of Document Editor View settings and navigation tools ONLYOFFICE Document Viewer Search and replace function Spell-checking AutoCorrect features Protecting documents with a password Helpful hints About Document Editor Supported formats of electronic documents Keyboard shortcuts Spreadsheet Editor Program interface Introducing the Spreadsheet Editor user interface File tab Home tab Insert tab Draw tab Layout tab Formula tab Data tab Pivot Table tab Collaboration tab Protection tab View tab Plugins tab Basic operations Create a new spreadsheet or open an existing one Cut/copy/paste data Undo/redo your actions Add external links to cells Operations with sheets Manage sheets Insert headers and footers Insert breaks Cell text formatting Set font type, size, style, and colors Add hyperlinks Clear text, format in a cell Editing cell properties Add borders Align data in cells Merge cells Change number format Editing rows/columns Add cells Insert or delete cells, rows, and columns Freeze rows and columns Split cells Sort and filter data Use formatted tables Create and edit pivot tables Create slicers for tables Group data Remove duplicates Conditional formatting Data validation Work with functions Insert functions Insert array formulas Use named ranges Watch window Goal Seek Calculate percentages Insert time Switch between languages in a table Operations on objects Insert images Insert charts Insert sparklines Insert and format autoshapes Insert text objects Wrap text Insert SmartArt objects Draw freehand on a spreadsheet Insert symbols and characters Manipulate objects Math equations Insert equations Collaboration Sharing files and folders Co-editing spreadsheets in real time Managing sheet view presets Communicating in real time Commenting spreadsheets Version history Protecting a spreadsheet Protecting a spreadsheet Protecting ranges Protecting your spreadsheets with a password Protecting a sheet Protecting a workbook Plugins Plugin manager Edit an image Include a video Insert highlighted code Translate text Replace a word by a synonym Communicate while editing Use AI to write text Add pictures Tools and settings View file information Save/print/download your spreadsheet Scale a worksheet Advanced settings of Spreadsheet Editor View settings and navigation tools Search and replace functions Spell-checking AutoCorrect features Get data from TXT/CSV file Helpful hints About Spreadsheet Editor Supported formats of spreadsheets Keyboard shortcuts Presentation Editor Program interface Introducing the Presentation Editor user interface File tab Home tab Insert tab Draw tab Transitions tab Animation tab Collaboration tab View tab Plugins tab Basic operations Create a new presentation or open an existing one Copy/paste data, undo/redo your actions Change color scheme Working with slides Manage slides Use Slide Master Set slide parameters Apply transitions Insert headers and footers, notes and handouts Preview your presentation Text formatting Insert and format your text Add hyperlinks Create lists Copy/clear formatting Operations on objects Insert and format autoshapes Insert and adjust images Insert and edit charts Insert and format tables Insert SmartArt objects Draw freehand on a slide Adding animations Creating a motion path animation Insert symbols and characters Fill objects and select colors Manipulate objects on a slide Align and arrange objects on a slide Math equations Insert equations Collaboration Sharing files and folders Co-editing presentations in real time Communicating in real time Commenting presentations Version history Plugins Plugin manager Edit an image Include a video Insert highlighted code Translate text Replace a word by a synonym Communicate while editing Use AI to write text Add pictures Tools and settings View presentation information Save/print/download your presentation Advanced settings of Presentation Editor View settings and navigation tools Search and Replace Function Spell-checking AutoCorrect features Protecting presentations with a password Enable support for video playback in ONLYOFFICE Desktop Editors Helpful hints About Presentation Editor Supported formats of electronic presentations Keyboard shortcuts PDF Editor Program interface Introducing the PDF Editor user interface File tab Home tab Insert tab Comment tab View tab Plugins tab Basic operations Open an existing PDF or create a new document Filling out a form Edit PDF Collaboration Sharing files and folders Communicating in real time Commenting PDFs Draw freehand on a PDF Plugins Edit HTML Count words Find a synonym Translate text Read the text out loud Communicate while editing Tools and settings View PDF information Save/print/download your PDF Advanced settings of PDF Editor View settings and navigation tools Search function Helpful hints About PDF Editor Keyboard shortcuts ONLYOFFICE Mobile Apps ONLYOFFICE Documents for iOS ONLYOFFICE Documents for Android ONLYOFFICE Projects for iOS ONLYOFFICE Web Editors Glossary Video FAQ General Technology Pricing Workspace Enterprise Edition Docs Enterprise Edition Docs Developer Edition ONLYOFFICE Groups Connectors Trial period Create a new spreadsheet or open an existing one operations with files Create a new document or open an existing one Create a new presentation or open an existing one Create a new spreadsheet or open an existing one Save, download, print your document Save, print, download your presentation Save, print, download your spreadsheet View document information View spreadsheet information More articles View presentation information Manage files Open or create new files and folders Share files and folders View document information Change application settings Use the Find and Replace function Save, export, print your document View spreadsheet information Change application settings Use the Find and Replace function Save, export, print your spreadsheet View presentation information Use the Find function Save and export your presentation Change application settings Print your presentation Protect documents with a password Protect spreadsheets with a password Protect presentations with a password Manage files Open or create new files and folders Share files and folders View document information Use the Find and Replace function Download and print your document View spreadsheet information Use the Find and Replace function Download and print your spreadsheet View presentation information Use the Find and Replace function Download your presentation Print your presentation Manage files Open or create new files and folders Share files and folders Use the Find and Replace function Change application settings Download and print your document View document information Macros settings Change spreadsheet settings Change application settings Download and print your spreadsheet View spreadsheet information Macros settings Use the Find and Replace function Change presentation settings Change application settings Download your presentation Print your presentation View presentation information Macros settings Manage files Open or create new files and folders Share files and folders Use the Find and Replace function Change application settings Download and print your document View document information Macros settings Use the Find and Replace function Change spreadsheet settings Change application settings Download and print your spreadsheet View spreadsheet information Macros settings Use the Find and Replace function Change presentation settings Change application settings Download your presentation Print your presentation View presentation information Macros settings Project documents create documents Coordinate all aspects of your activities using the online office Create a new document or open an existing one Create a new presentation or open an existing one Create a new spreadsheet or open an existing one Document collaboration made easy in the online office Documents. Getting Started Documents module troubleshooting Co-editing documents online More articles Sharing files and folders Manage your documents with the online office ONLYOFFICE Demonstration Project documents Getting started with ONLYOFFICE Desktop Editors Personal In the Spreadsheet Editor, you can open a recently edited spreadsheet, rename it, create a new one, or return to the list of existing spreadsheets. To create a new spreadsheet In the online editor click the File tab on the top toolbar, select the Create New option. In the desktop editor in the main program window, select the Spreadsheet menu item from the Create new section of the left sidebar - a new file will open in a new tab, when all the necessary changes are made, click the Save icon in the upper left corner or switch to the File tab and choose the Save as menu item. in the file manager window, select the location of the file, specify its name, choose the required format (XLSX, Spreadsheet template (XLTX), ODS, OTS, CSV, PDF or PDFA) and click the Save button. To open an existing document In the desktop editor in the main program window, select the Open local file menu item on the left sidebar, choose the necessary spreadsheet from the file manager window and click the Open button. You can also right-click the necessary spreadsheet in the file manager window, select the Open with option and choose the required application from the menu. If documents are associated with the required application, you can also open spreadsheets by double-clicking the file name in the file explorer window. All the directories that you have accessed using the desktop editor will be displayed in the Recent folders list so that you can quickly access them afterwards. Click the necessary folder to select one of the files stored in it. To open a recently edited spreadsheet In the online editor click the File tab on the top toolbar, select the Open Recent option, choose the required spreadsheet from the list of recently edited documents. In the desktop editor in the main program window, select the Recent files menu item on the left sidebar, choose the required spreadsheet from the list of recently edited documents. To rename an opened spreadsheet In the online editor click the spreadsheet name at the top of the page, enter a new spreadsheet name, press Enter to accept the changes. To open the folder, where the file is stored , in a new browser tab in the online version or in the file explorer window in the desktop version, click the Open file location icon on the right side of the editor header. Alternatively, you can switch to the File tab on the top toolbar and select the Open file location option. Return to previous page Try now for free Try and make your decision No need to install anythingto see all the features in action