Storage Management

Managing storage

The Storage Management section is used to view ONLYOFFICE DocSpace Disk space used, define quotas, view statistics.

Here you can view the following general information:

• Your DocSpace creation date.
• The number of active employees registered in your DocSpace.
• The total Disk space used. If the memory quota is set, you can see the Total storage and Used space.
• The storage space used by each section (Documents, Trash, Archive, Rooms).

If you are using the paid Business plan or Enterprise server version, you can set the storage memory quota:

1. Click the Manage storage quota link in the Disk space used section.
2. A new window opens. Set the necessary value in the input field and choose the unit of measure from the dropdown list (bytes, Kb, Mb, Gb, Tb).
3. Click OK.

To change or disable the quota, click the Actions icon on the right and use the Change quota or Disable quota options. The Recalculate button is used to recalculate the space used by rooms and users displayed in the Statistics section.

Quotas

You can define default quotas per room or per user. In the SaaS version, this is a Paid feature (available for the paid Business plan only). In the server version, this feature is available for the Enterprise server version.

Manage quotas per room

To enable and set the default memory quota that will be applied to all new rooms and existing rooms:

1. Turn on the Define quota per room switcher.
2. Set the necessary value in the input field and choose the unit of measure from the dropdown list (bytes, Kb, Mb, Gb, Tb).
3. Click Save.

To disable the default quota, turn off the Define quota per room switcher.

When the default quota is set in the Storage Management settings, the room administrator can change the quota for several rooms selected in the Rooms list or for a certain room in the Rooms list / room Info panel.

To change the quota for a certain room:

1. Click the quota value to the right of the room name in the list or in the Info panel.
2. Select the Change quota option from the dropdown list.
3. A new window opens. Set the necessary value in the input field and choose the unit of measure from the dropdown list (bytes, Kb, Mb, Gb, Tb).
4. Click OK.

To set the changed quota to default, use the Set to default option to the right of the room name in the list or in the Info panel. The quota value will change to the default one.

To disable the quota, use the Disable quota option to the right of the room name in the list or in the Info panel. The quota value will change to Unlimited.

Manage quotas per user

This quota affects storage limit for the Documents section of each user. To enable and set the default memory quota that will be applied to all new users and existing users:

1. Turn on the Define quota per user switcher.
2. Set the necessary value in the input field and choose the unit of measure from the dropdown list (bytes, Kb, Mb, Gb, Tb).
3. Click Save.

To disable the default quota, turn off the Define quota per user switcher.

When the default quota is set in the Storage Management settings, the DocSpace administrator can change/disable the quota for several users selected in the Accounts list or for a certain user in the Accounts list / user Info panel.

To change the quota for a certain user:

1. Click the quota value to the right of the user name in the list or in the Info panel.
2. Select the Change quota option from the dropdown list.
3. A new window opens. Set the necessary value in the input field and choose the unit of measure from the dropdown list (bytes, Kb, Mb, Gb, Tb).
4. Click OK.

To set the changed quota to default, use the Set to default option to the right of the user name in the list or in the Info panel. The quota value will change to the default one.

To disable the quota, use the Disable quota option to the right of the user name in the list or in the Info panel. The quota value will change to Unlimited.

Statistics

In the SaaS version, this is a Paid feature (available for the paid Business plan only). In the server version, this feature is available for the Enterprise server version. Here you can view the following detailed data:

• Top 5 rooms by storage usage: used space / quota per room, if specified
• Top 5 users by storage usage: used space / quota per user, if specified