Articles with the tag:
Close
Changelog
Close
Help Center
Documents

Integrating other resources with Documents

Do you have some documents stored in other web resources like Box, Dropbox, Google, OneDrive, SharePoint or Yandex? You can easily synchronize them with the 'Documents' module of your portal just within a few minutes.

Bare Bones Instructions

Follow these simple steps to synchronize documents from other resources with ONLYOFFICE:

  1. Enter your portal.
  2. Click the Documents link on the start page.
  3. In the opened 'Documents' module, click one of the icons under the 'Add the account' caption: Google, Box, DropBox, OneDrive, OwnCloud or Add account. Or, go to the 'Settings' section, choose 'Connect accounts' option and click the Add account link.

    After that follow the instruction described below.

    Google

    1. Log in to your Google account.
    2. Allow ONLYOFFICE to access your account clicking the corresponding button.
    3. Specify the title of a new folder where the documents from your Google account will be located or leave the default option as it is.
    4. Click the Save button.

    Box

    1. Log in to your Box account entering your login and password.
    2. Specify the title of a new folder where the documents from your Box account will be located or leave the default option as it is.
    3. Click the Save button.

    DropBox

    1. Log in to your DropBox account.
    2. Press the Allow button to let ONLYOFFICE access your Dropbox account.
    3. Specify the title of a new folder where the documents from your Dropbox account will be located or leave the default option as it is.
    4. Click the Save button.

    OneDrive

    1. Log in to your OneDrive account.
    2. Press the Yes button to let ONLYOFFICE access your OneDrive account.
    3. Specify the title of a new folder where the documents from your OneDrive account will be located or leave the default option as it is.
    4. Click the Save button.

    OwnCloud

    1. Introduce the Connection url.
    2. Fill out the Login and Password fields.
    3. Specify the title of a new folder where the documents from your account will be located or leave the default option as it is.
    4. Click the Save button.

    If you use the Add account button in the 'Connect accounts' section or Add account link you'll see four more options: SharePoint, OneDrive for Business, Yandex and Other account. If you click the OneDrive for Business button you'll be redirected to the SharePoint form. Fill out the form as it's described bellow but using the OneDrive for Business login details and connection url.

    SharePoint

    1. Introduce the Connection url.
    2. Fill out the Login and Password fields.
    3. Specify the title of a new folder where the documents from your SharePoint account will be located or leave the default option as it is.
    4. Click the Save button.

    Yandex

    1. Fill out the Login and Password fields.
    2. Specify the title of a new folder where the documents from your Yandex account will be located or leave the default option as it is.
    3. Click the Save button.

    Other account:

    1. Introduce the Connection url.
    2. Fill out the Login and Password fields.
    3. Specify the title of a new folder where the documents from your account will be located or leave the default option as it is.
    4. Click the Save button.
    Using the Other account option you can only connect an account which supports WebDAV protocol (for example OwnCloud).

Here they are! Your documents will be available in the specified folder in the 'Documents' module of your portal. Now you can:

  • edit the data stored at the Box, Dropbox, Google, OneDrive SharePoint or Yandex service right in Document Editor without any additional downloads,
  • share the files from Google, Dropbox, OneDrive, SharePoint, Box and with your colleagues,
  • move them between the accounts,
  • download resource folders to any other location.

Helpful Hints

Can I place the files from another resource to any section within Documents?

If you don't have administrator rights for the Documents module, all the documents from another resource will be put into the 'My Documents' section.

Being an administrator (with full access or within the Documents section only), you can place the files to the 'Common Documents' section checking the 'Make shared and put into Common Documents' box. In case this box remains unchecked, the files will be placed to the 'My Documents' section.

Can I remove the added resource from ONLYOFFICE without deleting the data itself?

You can do it by clicking the Show Folder Actions icon icon and selecting the 'Delete third party' option in the menu. The documents will be still available at your Box, Dropbox, Google, OneDrive or SharePoint account.

What should I bear in mind deleting a document from the resource folder?

If you decide to delete a document from the resource folder, it will be also deleted from your Box, Dropbox, Google, OneDrive SharePoint or Yandex account. Besides this file won’t be placed to ONLYOFFICE Recycle Bin, i.e. the removal will be irreversible.

Try now for free Try and make your decision No need to install anything
to see all the features in action
You Might Also Like This:
Close