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ONLYOFFICE Desktop Editors

Using pro features in ONLYOFFICE Desktop Editors

ONLYOFFICE Desktop Editorsv6.4 ONLYOFFICE Desktop Editors changelog

Version 6.4.1

Release date: 10/01/2021

Version 6.3.1

Release date: 06/28/2021

Version 6.2.0

Release date: 03/18/2021

Version 6.1.0

Release date: 12/08/2020

Version 6.0.2

Release date: 11/19/2020

Version 6.0.1

Release date: 11/11/2020

Version 6.0.0

Release date: 10/15/2020

Version 5.6.4

Release date: 09/09/2020

Version 5.6.0

Release date: 08/11/2020

Version 5.5.1

Release date: 04/09/2020

Version 5.4.2

Release date: 11/28/2019

Version 5.4.1

Release date: 10/02/2019

Version 5.3.5

Release date: 08/26/2019

Version 5.3.3

Release date: 07/10/2019

Version 5.2.8

Release date: 01/18/2019

Version 5.2.4

Release date: 12/21/2018

Version 5.1.27

Release date: 05/23/2018

Version 4.8.7

Release date: 02/14/2018

Version 4.8.6

Release date: 12/23/2017

Version 4.4.1

Release date: 07/12/2017

Version 4.3.2

Release date: 04/13/2017

Version 4.2.2

Release date: 02/16/2017

Version 4.2.1

Release date: 12/20/2016

Introduction to pro features

Starting from the version 5.6 of Desktop Editors, you can add pro features to Desktop Editors and use them when working with local documents. Pro features are the features which are available in the paid online version (cloud or server), starting from Document Server v.5.5.

Currently, the following pro features are available for the Document Editor:

  • Document comparison - this feature allows displaying the differences between two documents and merge the documents by accepting the changes.
  • Content Controls insertion - this feature allows creating a form with input fields that can be filled in by other users. You can add the following types of content controls: Plain Text, Rich Text, Picture, Combo box, Drop-down list, Date, Check box.

The following pro feature is available for the Spreadsheet Editor:

  • Sheet View - this feature allows creating view presets that are based on the applied filters.

Enabling pro features

You will be able to use pro features in the ONLYOFFICE Desktop Editors after connecting to the paid ONLYOFFICE cloud and creating a new document or opening an existing one.

The possibility to enable pro features is available for any paid solution: ONLYOFFICE cloud or server version, or Document Server connected to Nextcloud/ownCloud.
Connecting to the cloud

To connect to the ONLYOFFICE cloud:

  1. Launch Desktop Editors.
  2. In the main program window, switch to the Connect to cloud tab at the left sidebar.
  3. Click the ONLYOFFICE button.
  4. Specify your web office address in the new window.
  5. Click the Connect now button.
Connect to cloud tab Connect to cloud tab
  1. On the authorization page, specify the login and password used to access your cloud office account.
Authorization page Authorization page
Creating or opening a document

Once you connected to the ONLYOFFICE cloud, select the necessary section and folder in the Documents module and open the necessary document or create a new one.

To open an existing document, click on its name in the document list.

To create a new document, click the Create button in the left upper corner, select the Document option, set the document name and click the Save Confirmation icon icon.

Create a new document or open an existing one Create a new document or open an existing one

When you disconnect from the cloud, pro features will still be available in the ONLYOFFICE Desktop Editors and you will be able to use them when working with documents stored on your computer.

If you reinstall ONLYOFFICE Desktop Editors after activating pro features, you’ll need to connect to the paid cloud once again and create or open a document to reactivate pro features.

Using pro features

Once you activated pro features in ONLYOFFICE Desktop Editors, you can use them both when connecting to the ONLYOFFICE cloud, and when working with your local files.

Content Controls insertion

To insert content controls, switch to the Insert tab and use the Content Controls icon Content Controls button on the top toolbar.

The detailed instructions on how to create and edit content controls are available here.

Insert Content controls Insert Content controls
Document comparison

To compare a document with another one, switch to the Collaboration tab and use the Compare icon Compare button on the top toolbar.

The detailed instructions on how to compare documents are available here.

Compare documents Compare documents
Sheet Views

To manage sheet view presets, switch to the View tab and use the Sheet View icon Sheet View button on the top toolbar.

The detailed instructions on how to work with sheet view presets are available here.

Sheet View Sheet View
How to activate pro features in ONLYOFFICE Desktop Editors
How to compare documents in ONLYOFFICE
Creating fillable forms in ONLYOFFICE
How to use Sheet View and custom filtering in spreadsheet collaboration
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