Keyboard shortcuts

Keyboard shortcuts for key tips

Use keyboard shortcuts for a faster and easier access to the features of the Document Editor without using a mouse.

  1. Press Alt (Option for macOS) key to turn on all key tips for the editor header, the top toolbar, the right and the left sidebars and the status bar.
  2. Press the letter that corresponds to the item you wish to use. The additional key tips may appear depending on the key you press. The first key tips hide when additional key tips appear.

    For example, to access the Insert tab, press Alt (Option for macOS) to see all primary key tips.

    Primary Key Tips

    Press letter I to access the Insert tab, and to see all the available shortcuts for this tab.

    Secondary Key Tips

    Then press the letter that corresponds to the item you wish to configure.

  3. Press Alt (Option for macOS) to hide all key tips, or press Escape to go back to the previous group of key tips.

Find the most common keyboard shortcuts in the list below. If there is no shortcut for the action you require, please refer to the Using macros article to learn how to create a macro for that.

Please note: for macOS, some shortcuts contain the Home, End, Page Up and Page Down keys which are only available on the extended keyboard. If you don't have these keys, use the keyboard shortcuts specified above (i.e. use Control/Command+Left arrow key or Fn+Left arrow key instead of Home, Control/Command+Right arrow key or Fn+Right arrow key instead of End, Fn+Up arrow key instead of Page Up, Fn+Down arrow key instead of Page Down).

  • Windows/Linux
  • macOS
Working with Document
Open 'File' panelAlt+FControl+Option+FOpen the File panel to save, download, print the current document, view its info, create a new document or open an existing one, access the Document Editor Help Center or advanced settings.
Open 'Find' dialog windowCtrl+FControl+F,
Command+F
Open the Find dialog window to start searching for a character/word/phrase in the currently edited document.
Open 'Find and Replace' menu (panel) with replacement fieldCtrl+HControl+HOpen the Find and Replace menu (panel) with the replacement field to replace one or more occurrences of the found characters.
Open 'Comments' panelCtrl+Shift+HControl+Shift+H,
Command+Shift+H
Open the Comments panel to add your own comment or reply to other users' comments.
Open comment fieldAlt+HCommand+Option+AOpen a data entry field where you can add the text of your comment.
Open 'Chat' panel (Online Editors)Alt+QControl+Option+QOpen the Chat panel in the Online Editors and send a message.
Save documentCtrl+SControl+S,
Command+S
Save all the changes to the document currently edited with The Document Editor. The active file will be saved with its current file name, location, and file format.
Print documentCtrl+PControl+P,
Command+P
Print the document with one of the available printers or save it as a file.
Download As...Ctrl+Shift+SControl+Shift+S,
Command+Shift+S
Open the Download as... panel to save the currently edited document to the hard disk drive of your computer in one of the supported formats: DOCX, DOTX, ODT, OTT, RTF, TXT, HTML, FB2, EPUB, PDF, PDF/A, PNG, JPG.
Full screen (Online Editors)F11Switch to the full screen view in the Online Editors to fit the Document Editor into your screen.
Help menuF1Fn+F1Open the Document Editor Help menu.
Open existing fileCtrl+OCommand+OOpen the standard dialog box that allows selecting an existing file. If you select the file in this dialog box and click Open, the file will be opened in a new tab or window of Desktop Editors.
Switch to the next tabCtrl+TabControl+TabSwitch to the next file tab in Desktop Editors or browser tab in Online Editors.
Switch to the previous tabCtrl+Shift+TabControl+Shift+TabSwitch to the previous file tab in Desktop Editors or browser tab in Online Editors.
Close fileCtrl+WCommand+WClose the current document window.
Element contextual menuShift+F10Shift+Fn+F10Open the selected element contextual menu.
Close menu or modal window, reset modes, etc.EscEscClose a menu or modal window. Reset pop-ups and balloons with comments and review changes. Reset drawing and erasing table mode. Reset text drag-n-drop. Reset marker selection mode. Reset format painter mode. Deselect shapes. Reset adding shapes mode. Exit from the header/footer. Exit from filling in forms.
Reset the ‘Zoom’ parameterCtrl+0Control+0 or Command+0Reset the ‘Zoom’ parameter of the current document to a default 100%.
Update fieldsF9Fn+F9Update fields (e.g., Table of Contents).
Enable screen reader transmissionCtrl+Alt+ZControl+Alt+Z,
Command+Alt+Z
Enables/disables the transmission of actions performed in the application for screen readers.
Navigation
Jump to the beginning of the lineHomeCommand+Left arrow key

Home
Put the cursor to the beginning of the currently edited line.
Jump to the beginning of the documentCtrl+HomeControl+Fn+Left arrow key,
Command+Fn+Left arrow key

Control+Home,
Command+Home
Put the cursor to the very beginning of the currently edited document.
Jump to the end of the lineEndCommand+Right arrow key

End
Put the cursor to the end of the currently edited line.
Jump to the end of the documentCtrl+EndControl+Fn+Right arrow key,
Command+Fn+Right arrow key

Control+End,
Command+End
Put the cursor to the very end of the currently edited document.
Jump to the beginning of the previous pageAlt+Ctrl+Page UpOption+Fn+Up arrow key,
Command+Fn+Up arrow key

Option+Page Up,
Command+Page Up
Put the cursor to the very beginning of the page which precedes the currently edited one.
Jump to the beginning of the next pageAlt+Ctrl+Page DownOption+Fn+Down arrow key,
Command+Fn+Down arrow key

Option+Page Down,
Command+Page Down
Put the cursor to the very beginning of the page which follows the currently edited one.
Scroll downPage DownFn+Down arrow key

Page Down
Scroll the document approximately one visible page down.
Scroll upPage UpFn+Up arrow key

Page Up
Scroll the document approximately one visible page up.
Next pageAlt+Page DownGo to the next page in the currently edited document.
Previous pageAlt+Page UpGo to the previous page in the currently edited document.
Zoom InCtrl+Num+,
Ctrl++ (on the main keyboard)
Control++,
Command++
Zoom in the currently edited document.
Zoom OutCtrl+- (on the main keyboard)Control+-,
Command+-
Zoom out the currently edited document.
Move one character to the left/right or one line up/downLeft arrow key Right arrow key Up arrow key Down arrow keyLeft arrow key Right arrow key Up arrow key Down arrow keyMove the cursor one character to the left/right or one line up/down.
Move to the beginning of a word or one word to the leftCtrl+Left arrow keyOption+Left arrow keyMove the cursor to the beginning of a word or one word to the left.
Move one word to the rightCtrl+Right arrow keyOption+Right arrow keyMove the cursor one word to the right.
Navigate between controls in modal dialoguesTab/Shift+TabTab/Shift+TabNavigate between controls to give focus to the next or previous control in modal dialogues.
Move to lower header/footerPage DownFn+Down arrow key

Page Down
Move to the lower header/footer (if the cursor is in the header/footer).
Move to upper header/footerPage UpFn+Up arrow key

Page Up
Move to the upper header/footer (if the cursor is in the header/footer).
Move to lower headerAlt+Page DownOption+Fn+Down arrow key

Option+Page Down
Move to the lower header (if the cursor is in the header/footer).
Move to upper headerAlt+Page UpOption+Fn+Up arrow key

Option+Page Up
Move to the upper header (if the cursor is in the header/footer).
Writing
End paragraphEnterReturnEnd the current paragraph and start a new one.
Add line breakShift+EnterShift+ReturnAdd a line break without starting a new paragraph.
Add new placeholder to equation argumentEnterReturnAdd a new placeholder to the equation argument.
Change the alignment level of the operator to the leftShift+TabShift+TabChange the alignment level of the operator to the left (for the second line of the equation with a forced break).
Change the alignment level of the operator to the rightTabTabChange the alignment level of the operator to the right (for the second line of the equation with a forced break).
Delete character on the leftBackspaceDeleteDelete one character to the left of the cursor.
Delete character on the rightDeleteFn+DeleteDelete one character to the right of the cursor.
Delete word/selection/graphical object to the left of cursorCtrl+BackspaceOption+DeleteDelete one word/selection/graphical object to the left of the cursor.
Delete word/selection/graphical object to the right of cursorCtrl+DeleteFn+Option+DeleteDelete one word/selection/graphical object to the right of the cursor.
Create nonbreaking spaceCtrl+Shift+SpacebarControl+Shift+Fn+Spacebar,
Command+Shift+Fn+Spacebar
Create a space between characters which cannot be used to start a new line.
Create nonbreaking hyphenCtrl+Shift+-Control+Shift+-,
Command+Shift+-
Create a hyphen between characters, which cannot be used to start a new line.
Undo and Redo
UndoCtrl+ZControl+Z,
Command+Z
Reverse the latest performed action.
RedoCtrl+YControl+Y,
Command+Y
Repeat the latest undone action.
Cut, Copy, and Paste
CutCtrl+X,
Shift+Delete
Command+XDelete the selected text fragment and send it to the computer clipboard memory. The copied text can be later inserted to another place in the same document, into another document, or into some other program.
CopyCtrl+C,
Ctrl+Insert
Command+CSend the selected text fragment to the computer clipboard memory. The copied text can be later inserted to another place in the same document, into another document, or into some other program.
PasteCtrl+V,
Shift+Insert
Command+VInsert the previously copied text fragment from the computer clipboard memory to the current cursor position. The text can be previously copied from the same document, from another document, or from some other program.
Paste text without style formattingCtrl+Shift+VCommand+Shift+VInsert the previously copied text fragment from the computer clipboard memory to the current cursor position without preserving its original formatting. The text can be previously copied from the same document, from another document, or from some other program.
Copy styleCtrl+Alt+CCommand+Option+C,
Control+Option+C
Copy the formatting from the selected fragment of the currently edited text. The copied formatting can be later applied to another text fragment in the same document.
Apply styleCtrl+Alt+VCommand+Option+V,
Control+Option+V
Apply the previously copied formatting to the text in the currently edited document.
Paste Special options 1
Keep source formattingCtrl then KControl then KKeep the source formatting of the copied text.
Keep text onlyCtrl then TControl then TPaste the text without its original formatting.
Overwrite cellsCtrl then OControl then OReplace the contents of the existing table with the copied data.
Nest tableCtrl then NControl then NPaste the copied table as a nested table into the selected cell of the existing table.
Working with Hyperlinks
Insert hyperlinkCtrl+KCommand+K,
Control+K
Insert a hyperlink which can be used to go to a web address.
Visit hyperlinkEnterReturnVisit a hyperlink (with the cursor in the hyperlink).
Text Selection
Select allCtrl+ACommand+A,
Control+A
Select all the document text with tables and images.
Select from cursor to beginning of lineShift+HomeShift+Fn+Left arrow key

Shift+Home
Select a text fragment from the cursor to the beginning of the current line.
Select from cursor to end of lineShift+EndShift+Fn+Right arrow key

Shift+End
Select a text fragment from the cursor to the end of the current line.
Select from cursor to beginning of documentCtrl+Shift+HomeControl+Shift+Fn+Left arrow key,
Command+Shift+Fn+Left arrow key

Control+Shift+Home,
Command+Shift+Home
Select a text fragment from the cursor to the beginning of the document.
Select from cursor to end of documentCtrl+Shift+EndControl+Shift+Fn+Right arrow key,
Command+Shift+Fn+Right arrow key

Control+Shift+End,
Command+Shift+End
Select a text fragment from the cursor to the end of the document.
Select one character to the rightShift+Right arrow keyShift+Right arrow keySelect one character to the right of the cursor position.
Select one character to the leftShift+Left arrow keyShift+Left arrow keySelect one character to the left of the cursor position.
Select to the end of a wordCtrl+Shift+Right arrow keyShift+Option+Right arrow keySelect a text fragment from the cursor to the end of a word.
Select to the beginning of a wordCtrl+Shift+Left arrow keyShift+Option+Left arrow keySelect a text fragment from the cursor to the beginning of a word.
Select one line upShift+Up arrow keyShift+Up arrow keyMove the cursor one line up, selecting all symbols between the previous and current cursor position.
Select one line downShift+Down arrow keyShift+Down arrow keyMove the cursor one line down, selecting all symbols between the previous and current cursor position.
Select the page up to the upper part of the screenShift+Page UpShift+Fn+Up arrow key

Shift+Page Up
Select the page part from the cursor position to the upper part of the screen.
Select the page down to the lower part of the screenShift+Page DownShift+Fn+Down arrow key

Shift+Page Down
Select the page part from the cursor position to the lower part of the screen.
Select to the beginning of the previous pageCtrl+Shift+Page UpControl+Shift+Fn+Up arrow key,
Command+Shift+Fn+Up arrow key

Control+Shift+Page Up,
Command+Shift+Page Up
Select a text fragment from the cursor to the beginning of the previous page.
Select to the beginning of the next pageCtrl+Shift+Page DownControl+Shift+Fn+Down arrow key,
Command+Shift+Fn+Down arrow key

Control+Shift+Page Down,
Command+Shift+Page Down
Select a text fragment from the cursor to the beginning of the next page.
Text Styling
BoldCtrl+BControl+B,
Command+B
Make the font of the selected text fragment darker and heavier than normal.
ItalicCtrl+IControl+I,
Command+I
Make the font of the selected text fragment italicized and slightly slanted.
UnderlineCtrl+UControl+U,
Command+U
Make the selected text fragment underlined with a line going below the letters.
StrikeoutCtrl+5Command+Shift+xMake the selected text fragment struck out with a line going through the letters.
SubscriptCtrl+.Control+.,
Command+.
Make the selected text fragment smaller and place it to the lower part of the text line, e.g. as in chemical formulas.
SuperscriptCtrl+,Control+,,
Command+,
Make the selected text fragment smaller and place it to the upper part of the text line, e.g. as in fractions.
Heading 1 styleAlt+1Option+Control+1,
Option+Command+1
Apply the style of the heading 1 to the selected text fragment.
Heading 2 styleAlt+2Option+Control+2,
Option+Command+2
Apply the style of the heading 2 to the selected text fragment.
Heading 3 styleAlt+3Option+Control+3,
Option+Command+3
Apply the style of the heading 3 to the selected text fragment.
Bulleted listCtrl+Shift+LControl+Shift+L,
Command+Shift+L
Create an unordered bulleted list from the selected text fragment, or start a new one.
Clear formattingCtrl+SpacebarControl+Fn+Spacebar,
Command+Fn+Spacebar
Clear formatting of the selected text fragment.
Increase fontCtrl+]Command+],
Control+]
Increase the size of the font for the selected text fragment 1 point.
Decrease fontCtrl+[Command+[,
Control+[
Decrease the size of the font for the selected text fragment 1 point.
Align centerCtrl+EControl+E,
Command+E
Switch a paragraph between centered and left-aligned.
Align justifiedCtrl+JControl+J,
Command+J
Switch a paragraph between justified and left-aligned.
Align rightCtrl+RControl+R,
Command+R
Switch a paragraph between right-aligned and left-aligned.
Align leftCtrl+LControl+L,
Command+L
Align a paragraph left.
Insert page breakCtrl+EnterControl+Return,
Command+Return
Insert a page break at the current cursor position.
Insert column breakCtrl+Shift+EnterControl+Shift+Return,
Command+Shift+Return
Add a column break at the current cursor position.
Increase indentCtrl+MControl+M,
Command+M
Indent a paragraph from the left incrementally.
Decrease indentCtrl+Shift+MControl+Shift+M,
Command+Shift+M
Remove a paragraph indent from the left incrementally.
Add page numberCtrl+Shift+PControl+Shift+P,
Command+Shift+P
Add the current page number at the current cursor position.
Nonprinting charactersCtrl+Shift+Num8,
Ctrl+Shift+8
Control+Shift+8,
Command+Shift+8
Show or hide the display of nonprinting characters.
Increase list/indent levelTabTabIncrease the list/indent level (with the cursor at the beginning of a paragraph).
Decrease list/indent levelShift+TabShift+TabDecrease the list/indent level (with the cursor at the beginning of a paragraph).
Add tab character to paragraphTabTabAdd the tab character to a paragraph (if the cursor is not at the beginning of a paragraph).
Increase indent for selected paragraphsTabTabIncrease the indent for the selected paragraphs.
Decrease indent for selected paragraphsShift+TabShift+TabDecrease the indent for the selected paragraphs.
Modifying Objects
Working with shapesEnterReturnWhen the shape is selected, if it does not contain content, create content and move the cursor to the beginning of the line. If the content is empty, move the cursor to it, otherwise select the entire content.
Working with chartsEnterWhen the chart title is selected, if the title is empty, move the cursor to the beginning of the line, otherwise select the text.
Create a copy when draggingCtrlControlSelect an object and hold down the specified key when dragging the object to create the copy of the object in the location where it was moved.
Constrain movementShift + dragShift + dragConstrain the movement of the selected object horizontally or vertically.
Set 15-degree rotationShift + drag (when rotating)Shift + drag (when rotating)Constrain the rotation angle to 15-degree increments.
Maintain proportionsShift + drag (when resizing)Shift + drag (when resizing)Maintain the proportions of the selected object when resizing.
Change angle of line/arrow when drawingShift + drag (when drawing lines/arrows)Shift + drag (when drawing lines/arrows)Hold down the Shift key while drawing the line/arrow and rotate the spout of the arrow/end of the line to change the angle of the line/arrow when drawing it. The line/arrow will be rotated exactly 45 degrees.
Movement by one-pixel incrementsCtrl+Left arrow key Right arrow key Up arrow key Down arrow keyCommand+Left arrow key Right arrow key Up arrow key Down arrow keyHold down the specified key and use the keyboard arrows to move the selected object to the left, right, up, or down by one pixel at a time.
Move shape by a big stepLeft arrow key Right arrow key Up arrow key Down arrow keyLeft arrow key Right arrow key Up arrow key Down arrow keyUse the keyboard arrows to move the selected object by a big step to the left, right, up, or down.
Move focus to the next objectTabTabMove focus to the next object after the currently selected one.
Move focus to the previous objectShift+TabShift+TabMove focus to the previous object before the currently selected one.
Working with Endnotes/Footnotes
Insert endnoteCtrl+Alt+DControl+Option+DInsert an endnote.
Insert footnoteCtrl+Alt+FInsert a footnote.
Working with Tables
Move to the next cell in a rowTabTabGo to the next cell in a table row.
Move to the previous cell in a rowShift+TabShift+TabGo to the previous cell in a table row.
Move to the next rowDown arrow keyDown arrow keyGo to the next row in a table.
Move to the previous rowUp arrow keyUp arrow keyGo to the previous row in a table.
Start new paragraphEnterReturnStart a new paragraph within a cell.
Add new rowTab in the lower right table cell.Tab in the lower right table cell.Add a new row at the bottom of the table.
Insert table breakCtrl+Shift+EnterControl+Shift+Return,
Command+Shift+Return
Insert a table break within the table.
Working with Forms
Move to the next formTabTabMove to the next form (if the cursor is in the form).
Move to the previous formShift+TabShift+TabMove to the previous form (if the cursor is in the form).
Choose the next combo box option in the formDown arrow keyDown arrow keyChoose the next combo box option in the form.
Choose the previous combo box option in the formUp arrow keyUp arrow keyChoose the previous combo box option in the form.
Add line break in the multiline formEnterAdd a line break in the multiline form.
Inserting special characters
Insert equationAlt+=Option+Control+=,Option+Command+=Insert an equation at the current cursor position.
Insert an em dashAlt+Ctrl+Num-Option+Shift+-Insert an em dash ‘—’ within the current document and to the right of the cursor.
Insert an en dashCtrl+Num-Option+-Insert an en dash ‘-’ within the current document and to the right of the cursor.
Insert a copyright symbolCtrl+Alt+GCommand+Option+G,
Control+Option+G
Insert a copyright symbol ‘©’ within the current document and to the right of the cursor.
Insert the Euro signCtrl+Alt+ECommand+Option+E,
Control+Option+E
Insert the Euro sign (€) at the current cursor position.
Insert the registered trademark signCtrl+Alt+RCommand+Option+R,
Control+Option+R
Insert the registered trademark sign (®) at the current cursor position.
Insert the trademark signCtrl+Alt+TCommand+Option+T,
Control+Option+T
Insert the trademark sign (™) at the current cursor position.
Insert ellipsisCtrl+Alt+.Option+;Insert the ellipsis sign (...) at the current cursor position.
Replace selected Unicode code with symbolAlt+XOption+Command+X,
Option+Control+X
Replace the selected Unicode code with a symbol.
Work with keyboard supporting the ability to insert Unicode symbolsOption+Q,
Option+F,
Shift+Option+7,
and others
When using the Option+keyboard symbol shortcuts, for the keyboards supporting the ability to insert Unicode symbols, the keyboard symbols are added. The examples are listed below.
With the English ABC layout, the Option+Q shortcut inserts the "œ" symbol, the Option+F shortcut inserts the “ƒ” function symbol.
With the US International w/o deadkeys layout, the Option+Q shortcut inserts the “ä” symbol.
With the Swiss-german layout, the Shift+Option+7 shortcut inserts the "\” symbol.

Paste the copied data using Ctrl+V on Windows or Cmd+V on macOS. After pasting the copied data, use the Ctrl key to open the Paste Special menu, then press the letter key which corresponds to the necessary option.

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Shortcuts in ONLYOFFICE Docs for faster document editing

Master your document workflow with this guide to keyboard shortcuts in ONLYOFFICE Docs. Learn essential key combinations for formatting text, navigating between paragraphs, managing comments, and applying styles instantly.

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