To control each step of collaboration, admins in ONLYOFFICE DocSpace can perform various operations with the existing rooms: sort and filter the room list to easily find the necessary room, pin some important rooms to the top of the list, move old rooms to the archive, edit the room info, add new members, resend invitations, change the active user permission levels or remove users from the room.
As for managing rooms in DocSpace, the available actions differ depending on the user type:
| Section\User type |
Owner |
DocSpace admin |
Room admin |
Power user |
User |
| My documents |
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| Creating, uploading, moving, copying, renaming, downloading, deleting files and folders |
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| Rooms |
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| Viewing all rooms |
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| Viewing own rooms |
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| Viewing rooms the user is invited to |
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| Creating and editing rooms |
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| Pinning rooms to top |
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| Viewing room info (members, history, details) |
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| Inviting users to own room, assigning and changing permission levels of the room members, removing users from the room |
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| Archiving own rooms |
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| Editing someone else's rooms: inviting users, assigning and changing permission levels of the room members, removing users from the room |
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| Archiving someone else's room |
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| Archive |
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| Viewing all rooms |
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| Viewing own rooms |
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| Viewing rooms the user is invited to |
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| Creating and editing rooms |
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| Pinning rooms to top |
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| Viewing room info (members, history, details) |
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| Inviting users to a room, assigning and changing permission levels of members |
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| Restoring or removing someone else's rooms |
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| Restoring or removing own rooms |
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Operations in the room list
Using tools on the top toolbar, you can perform the following operations:
- Search for a room name using the search bar at the top of the room list.
- Filter rooms by member or owner, type (Custom, Collaboration) or the existing tags using the
button. Select the necessary filter parameters and click Apply. To clear the filter, use the 
icon in the upper right corner.
- Sort rooms by parameters (Name, Type, Tags, Owner, Modified) using the
button. Click the arrow next to the selected parameter to change the sort order.
- Switch between the available display modes (Thumbnails or Compact) using the
or 
button.
Using the top panel that appears when one or several rooms are selected in the list, you can perform the following operations:
- Select rooms by type (All, Custom, Collaboration) using the
icon.
- Pin/unpin the selected room(s) to top.
- Move the selected room(s) to the archive.
- View info about the single selected room using the
icon.
Using the right-click menu or the 
icon next to the room name, you can perform the following actions:
Operations within the room
When you open a room by clicking its name in the list, you can use the top toolbar to perform the following actions:
- Return to the room list using the
arrow.
- Create new documents, spreadsheets, presentations, form templates, folders using the
Plus icon.
- Manage the room using the icon:
- View info about the room using the icon.