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Editing profiles in DocSpace

When you accept an invitation to DocSpace, you can view the Rooms and Archive spaces (they are empty if you are not invited to a room yet) and change your own profile data.

To edit your profile:

  1. Click the Options icon icon next to your name in the lower left corner and select the Profile option or just click your name.
  2. On the My profile page, change the necessary data:
    • Edit your name, email or password by clicking the Edit icon icon next to the corresponding field.
      Editing profiles Editing profiles
      • Name – In a new window, enter the first and last name and click 'Save'.
      • Email – In a new window, enter a new email address and click 'Send'. The activation instructions will be sent to the entered email address.
      • Password – In a new window, click 'Send'. The password change instructions will be sent to the current email address.
        The password CANNOT be less than 8 and more than 30 characters long.
    • Select the account language.
    • Change the profile photo. Click the Actions Icon Personal button at the bottom of the current profile photo to upload another one (JPG or PNG, max 1 MB) and select the image area that will be displayed as your avatar photo.
    • When two-factor authentication by an authenticator app is enabled by the administrator, the Login settings section is available. Click Show backup codes, to open the backup codes in a new window. You can use the backup codes when you don't have access to your mobile device. Print the backup codes clicking the corresponding button and use them when necessary. To get new codes you can use the Request new button. Only codes which was generated last are valid. It's also possible to reset the application using the Reset application link and then connect a new authenticator app.
    • In the SaaS version, the Connect your social networks option is a Paid feature (available for the paid Business plan only). Click the necessary service (Google, Facebook, and LinkedIn are available by default in the SaaS version), other services must be previously connected by the administrator in the DocSpace settings). In the opened window, enter the account credentials, if it's necessary, and allow the ONLYOFFICE application to access your account. You will be able to log in to your portal quickly via the connected service.
    • Click the Manage button in the Notifications section to enable or disable switchers for different notification types. Notifications allow you to get badges about new actions with files in rooms (badges are displayed in the left-side menu) as well as email messages about rooms activity (hourly notifications), news and events (dayly notifications), tips and tricks.
      Editing profiles Editing profiles

    • Select the preferred interface theme: System (to automatically switch between the light and dark themes when your system does), Light, or Dark.
    • Manage active sessions (to close active connections on other devices).
    Editing profiles Editing profiles

You can also delete your account and all data stored in it. Click the Options icon icon next to the My profile caption on the top of the page and select the Delete profile option. An email will be sent to the linked email address with instructions on how to delete the account.

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