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Creating rooms in DocSpace

A room is the main structural unit of ONLYOFFICE DocSpace. It’s a space where you can store documents which are necessary for performing a certain collaborative task, for example, filling in questionnaires and applications, co-authoring articles, sending files for review, or demonstrating ready documents.

For example, the Collaboration room allows co-authoring multiple articles. In this room, admins add documents and invite editors who can co-edit the files. It’s also possible to invite viewers who can only view docs.

Users can see only the rooms they are invited to. Admins can create new rooms and manage the existing ones, add documents to the room, invite users assigning permission levels to them, and manage users.

To create a new room,

  1. Go to the Rooms section on the left.
  2. Use the New room button in the upper left corner or the Plus icon Plus icon above the list of rooms.
  3. Select the room type. Each room type comprises different user permission levels which can be assigned to its members:
    • Collaboration room – for co-editing documents, spreadsheets, presentations. The available user permission levels are Room admin, Power user, Editor, Viewer.
    • Custom room – for using different access rights. The available user permission levels are Room admin, Power user, Editor, Form filler, Reviewer, Commentator, Viewer.
    Room types Room types
  4. Enter the room name.
  5. Add new tags or select the existing ones to classify the rooms by category, purpose, task, etc.
  6. Upload an image to personalize the room and simplify the process of searching and sorting the rooms.
  7. Click Create.
    Creating rooms Creating rooms
  8. Within the created room, upload or create documents and invite users assigning corresponding permission levels to them to start collaboration. For more details on room management, please refer to this article.
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