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Keyboard shortcuts

Keyboard shortcuts for key tips​

Use keyboard shortcuts for a faster and easier access to the features of the Document Editor without using a mouse.

  1. Press Alt (Option for macOS) key to turn on all key tips for the editor header, the top toolbar, the right and the left sidebars and the status bar.

  2. Press the letter that corresponds to the item you wish to use. The additional key tips may appear depending on the key you press. The first key tips hide when additional key tips appear.

    For example, to access the Insert tab, press Alt (Option for macOS) to see all primary key tips.

    Primary Key Tips

    Press letter I to access the Insert tab, and to see all the available shortcuts for this tab.

    Secondary Key Tips

    Then press the letter that corresponds to the item you wish to configure.

  3. Press Alt (Option for macOS) to hide all key tips, or press Escape to go back to the previous group of key tips.

Find the most common keyboard shortcuts in the list below. If there is no shortcut for the action you require, refer to the Using macros article to learn how to create a macro for that. Choose your operating system in any group: the choice applies to the whole page.

note

For macOS, some shortcuts contain the Home, End, Page Up and Page Down keys which are only available on the extended keyboard. If you don't have these keys, use the keyboard shortcuts specified above (i.e. use ^ Ctrl/⌘ Cmd+← or Fn+← instead of Home, ^ Ctrl/⌘ Cmd+→ or Fn+→ instead of End, Fn+↑ instead of Page Up, Fn+↓ instead of Page Down).

Working with Document​

ActionShortcutDescription
Open 'File' panelAlt+FOpen the File panel to save, download, print the current document, view its info, create a new document or open an existing one, access the Document Editor Help Center or advanced settings.
Open 'Find' dialog windowCtrl+FOpen the Find dialog window to start searching for a character/word/phrase in the currently edited document.
Open 'Find and Replace' menu (panel) with replacement fieldCtrl+HOpen the Find and Replace menu (panel) with the replacement field to replace one or more occurrences of the found characters.
Open 'Comments' panelCtrl+⇧ Shift+HOpen the Comments panel to add your own comment or reply to other users' comments.
Open comment fieldAlt+HOpen a data entry field where you can add the text of your comment.
Open 'Chat' panel (Online Editors)Alt+QOpen the Chat panel in the Online Editors and send a message.
Save documentCtrl+SSave all the changes to the document currently edited with The Document Editor. The active file will be saved with its current file name, location, and file format.
Print documentCtrl+PPrint the document with one of the available printers or save it as a file.
Download As...Ctrl+⇧ Shift+SOpen the Download as... panel to save the currently edited document to the hard disk drive of your computer in one of the supported formats: DOCX, DOTX, ODT, OTT, RTF, TXT, HTML, FB2, EPUB, PDF, PDF/A, PNG, JPG.
Full screen (Online Editors)F11Switch to the full screen view in the Online Editors to fit the Document Editor into your screen.
Help menuF1Open the Document Editor Help menu.
Open existing fileCtrl+OOpen the standard dialog box that allows selecting an existing file. If you select the file in this dialog box and click Open, the file will be opened in a new tab or window of Desktop Editors.
Switch to the next tabCtrl+↹ TabSwitch to the next file tab in Desktop Editors or browser tab in Online Editors.
Switch to the previous tabCtrl+Shift+↹ TabSwitch to the previous file tab in Desktop Editors or browser tab in Online Editors.
Close fileCtrl+WClose the current document window.
Element contextual menu⇧ Shift+F10Open the selected element contextual menu.
Close menu or modal window, reset modes, etc.EscClose a menu or modal window. Reset pop-ups and balloons with comments and review changes. Reset drawing and erasing table mode. Reset text drag-n-drop. Reset marker selection mode. Reset format painter mode. Deselect shapes. Reset adding shapes mode. Exit from the header/footer. Exit from filling in forms.
Reset the ‘Zoom’ parameterCtrl+0Reset the ‘Zoom’ parameter of the current document to a default 100%.
Update fieldsF9Update fields (e.g., Table of Contents).
Enable screen reader transmissionCtrl+Alt+ZEnables/disables the transmission of actions performed in the application for screen readers.
ActionShortcutDescription
Jump to the beginning of the lineHomePut the cursor to the beginning of the currently edited line.
Jump to the beginning of the documentCtrl+HomePut the cursor to the very beginning of the currently edited document.
Jump to the end of the lineEndPut the cursor to the end of the currently edited line.
Jump to the end of the documentCtrl+EndPut the cursor to the very end of the currently edited document.
Jump to the beginning of the previous pageAlt+Ctrl+Page UpPut the cursor to the very beginning of the page which precedes the currently edited one.
Jump to the beginning of the next pageAlt+Ctrl+Page DownPut the cursor to the very beginning of the page which follows the currently edited one.
Scroll downPage DownScroll the document approximately one visible page down.
Scroll upPage UpScroll the document approximately one visible page up.
Next pageAlt+Page DownGo to the next page in the currently edited document.
Previous pageAlt+Page UpGo to the previous page in the currently edited document.
Zoom InCtrl+Num+, Ctrl++ (on the main keyboard)Zoom in the currently edited document.
Zoom OutCtrl+- (on the main keyboard)Zoom out the currently edited document.
Move one character to the left/right or one line up/down← → ↑ ↓Move the cursor one character to the left/right or one line up/down.
Move to the beginning of a word or one word to the leftCtrl+←Move the cursor to the beginning of a word or one word to the left.
Move one word to the rightCtrl+→Move the cursor one word to the right.
Navigate between controls in modal dialogues↹ Tab/⇧ Shift+↹ TabNavigate between controls to give focus to the next or previous control in modal dialogues.
Move to lower header/footerPage DownMove to the lower header/footer (if the cursor is in the header/footer).
Move to upper header/footerPage UpMove to the upper header/footer (if the cursor is in the header/footer).
Move to lower headerAlt+Page DownMove to the lower header (if the cursor is in the header/footer).
Move to upper headerAlt+Page UpMove to the upper header (if the cursor is in the header/footer).

Writing​

ActionShortcutDescription
End paragraph↵ EnterEnd the current paragraph and start a new one.
Add line break⇧ Shift+↵ EnterAdd a line break without starting a new paragraph.
Add new placeholder to equation argumentEnterAdd a new placeholder to the equation argument.
Change the alignment level of the operator to the left⇧ Shift+↹ TabChange the alignment level of the operator to the left (for the second line of the equation with a forced break).
Change the alignment level of the operator to the right↹ TabChange the alignment level of the operator to the right (for the second line of the equation with a forced break).
Delete character on the left← BackspaceDelete one character to the left of the cursor.
Delete character on the rightDeleteDelete one character to the right of the cursor.
Delete word/selection/graphical object to the left of cursorCtrl+← BackspaceDelete one word/selection/graphical object to the left of the cursor.
Delete word/selection/graphical object to the right of cursorCtrl+DeleteDelete one word/selection/graphical object to the right of the cursor.
Create nonbreaking spaceCtrl+⇧ Shift+␣ SpacebarCreate a space between characters which cannot be used to start a new line.
Create nonbreaking hyphenCtrl+⇧ Shift+-Create a hyphen between characters, which cannot be used to start a new line.

Undo and Redo​

ActionShortcutDescription
UndoCtrl+ZReverse the latest performed action.
RedoCtrl+YRepeat the latest undone action.

Cut, Copy, and Paste​

ActionShortcutDescription
CutCtrl+X, ⇧ Shift+DeleteDelete the selected text fragment and send it to the computer clipboard memory. The copied text can be later inserted to another place in the same document, into another document, or into some other program.
CopyCtrl+C, Ctrl+InsertSend the selected text fragment to the computer clipboard memory. The copied text can be later inserted to another place in the same document, into another document, or into some other program.
PasteCtrl+V, ⇧ Shift+InsertInsert the previously copied text fragment from the computer clipboard memory to the current cursor position. The text can be previously copied from the same document, from another document, or from some other program.
Paste text without style formattingCtrl+⇧ Shift+VInsert the previously copied text fragment from the computer clipboard memory to the current cursor position without preserving its original formatting. The text can be previously copied from the same document, from another document, or from some other program.
Copy styleCtrl+Alt+CCopy the formatting from the selected fragment of the currently edited text. The copied formatting can be later applied to another text fragment in the same document.
Apply styleCtrl+Alt+VApply the previously copied formatting to the text in the currently edited document.

Paste Special options​

ActionShortcutDescription
Keep source formattingCtrl then KKeep the source formatting of the copied text.
Keep text onlyCtrl then TPaste the text without its original formatting.
Overwrite cellsCtrl then OReplace the contents of the existing table with the copied data.
Nest tableCtrl then NPaste the copied table as a nested table into the selected cell of the existing table.
note

Paste the copied data using Ctrl+V on Windows or Cmd+V on macOS. After pasting the copied data, use the Ctrl key to open the Paste Special menu, then press the letter key which corresponds to the necessary option.

ActionShortcutDescription
Insert hyperlinkCtrl+KInsert a hyperlink which can be used to go to a web address.
Visit hyperlinkEnterVisit a hyperlink (with the cursor in the hyperlink).

Text Selection​

ActionShortcutDescription
Select allCtrl+ASelect all the document text with tables and images.
Select from cursor to beginning of line⇧ Shift+HomeSelect a text fragment from the cursor to the beginning of the current line.
Select from cursor to end of line⇧ Shift+EndSelect a text fragment from the cursor to the end of the current line.
Select from cursor to beginning of documentCtrl+⇧ Shift+HomeSelect a text fragment from the cursor to the beginning of the document.
Select from cursor to end of documentCtrl+⇧ Shift+EndSelect a text fragment from the cursor to the end of the document.
Select one character to the right⇧ Shift+→Select one character to the right of the cursor position.
Select one character to the left⇧ Shift+←Select one character to the left of the cursor position.
Select to the end of a wordCtrl+⇧ Shift+→Select a text fragment from the cursor to the end of a word.
Select to the beginning of a wordCtrl+⇧ Shift+←Select a text fragment from the cursor to the beginning of a word.
Select one line up⇧ Shift+↑Move the cursor one line up, selecting all symbols between the previous and current cursor position.
Select one line down⇧ Shift+↓Move the cursor one line down, selecting all symbols between the previous and current cursor position.
Select the page up to the upper part of the screen⇧ Shift+Page UpSelect the page part from the cursor position to the upper part of the screen.
Select the page down to the lower part of the screen⇧ Shift+Page DownSelect the page part from the cursor position to the lower part of the screen.
Select to the beginning of the previous pageCtrl+⇧ Shift+Page UpSelect a text fragment from the cursor to the beginning of the previous page.
Select to the beginning of the next pageCtrl+⇧ Shift+Page DownSelect a text fragment from the cursor to the beginning of the next page.

Text Styling​

ActionShortcutDescription
BoldCtrl+BMake the font of the selected text fragment darker and heavier than normal.
ItalicCtrl+IMake the font of the selected text fragment italicized and slightly slanted.
UnderlineCtrl+UMake the selected text fragment underlined with a line going below the letters.
StrikeoutCtrl+5Make the selected text fragment struck out with a line going through the letters.
SubscriptCtrl+.Make the selected text fragment smaller and place it to the lower part of the text line, e.g. as in chemical formulas.
SuperscriptCtrl+,Make the selected text fragment smaller and place it to the upper part of the text line, e.g. as in fractions.
Heading 1 styleAlt+1Apply the style of the heading 1 to the selected text fragment.
Heading 2 styleAlt+2Apply the style of the heading 2 to the selected text fragment.
Heading 3 styleAlt+3Apply the style of the heading 3 to the selected text fragment.
Bulleted listCtrl+⇧ Shift+LCreate an unordered bulleted list from the selected text fragment, or start a new one.
Clear formattingCtrl+␣ SpacebarClear formatting of the selected text fragment.
Increase fontCtrl+]Increase the size of the font for the selected text fragment 1 point.
Decrease fontCtrl+[Decrease the size of the font for the selected text fragment 1 point.
Align centerCtrl+ESwitch a paragraph between centered and left-aligned.
Align justifiedCtrl+JSwitch a paragraph between justified and left-aligned.
Align rightCtrl+RSwitch a paragraph between right-aligned and left-aligned.
Align leftCtrl+LAlign a paragraph left.
Insert page breakCtrl+↵ EnterInsert a page break at the current cursor position.
Insert column breakCtrl+⇧ Shift+↵ EnterAdd a column break at the current cursor position.
Increase indentCtrl+MIndent a paragraph from the left incrementally.
Decrease indentCtrl+⇧ Shift+MRemove a paragraph indent from the left incrementally.
Add page numberCtrl+⇧ Shift+PAdd the current page number at the current cursor position.
Nonprinting charactersCtrl+⇧ Shift+Num8, Ctrl+⇧ Shift+8Show or hide the display of nonprinting characters.
Increase list/indent level↹ TabIncrease the list/indent level (with the cursor at the beginning of a paragraph).
Decrease list/indent level⇧ Shift+↹ TabDecrease the list/indent level (with the cursor at the beginning of a paragraph).
Add tab character to paragraph↹ TabAdd the tab character to a paragraph (if the cursor is not at the beginning of a paragraph).
Increase indent for selected paragraphs↹ TabIncrease the indent for the selected paragraphs.
Decrease indent for selected paragraphs⇧ Shift+↹ TabDecrease the indent for the selected paragraphs.

Modifying Objects​

ActionShortcutDescription
Working with shapes↵ EnterWhen the shape is selected, if it does not contain content, create content and move the cursor to the beginning of the line. If the content is empty, move the cursor to it, otherwise select the entire content.
Working with charts↵ EnterWhen the chart title is selected, if the title is empty, move the cursor to the beginning of the line, otherwise select the text.
Create a copy when draggingCtrlSelect an object and hold down the specified key when dragging the object to create the copy of the object in the location where it was moved.
Constrain movement⇧ Shift + dragConstrain the movement of the selected object horizontally or vertically.
Set 15-degree rotation⇧ Shift + drag (when rotating)Constrain the rotation angle to 15-degree increments.
Maintain proportions⇧ Shift + drag (when resizing)Maintain the proportions of the selected object when resizing.
Change angle of line/arrow when drawing⇧ Shift + drag (when drawing lines/arrows)Hold down the Shift key while drawing the line/arrow and rotate the spout of the arrow/end of the line to change the angle of the line/arrow when drawing it. The line/arrow will be rotated exactly 45 degrees.
Movement by one-pixel incrementsCtrl+← → ↑ ↓Hold down the specified key and use the keyboard arrows to move the selected object to the left, right, up, or down by one pixel at a time.
Move shape by a big step← → ↑ ↓Use the keyboard arrows to move the selected object by a big step to the left, right, up, or down.
Move focus to the next object↹ TabMove focus to the next object after the currently selected one.
Move focus to the previous object⇧ Shift+↹ TabMove focus to the previous object before the currently selected one.

Working with Endnotes/Footnotes​

ActionShortcutDescription
Insert endnoteCtrl+Alt+DInsert an endnote.
Insert footnoteCtrl+Alt+FInsert a footnote.

Working with Tables​

ActionShortcutDescription
Move to the next cell in a row↹ TabGo to the next cell in a table row.
Move to the previous cell in a row⇧ Shift+↹ TabGo to the previous cell in a table row.
Move to the next row↓Go to the next row in a table.
Move to the previous row↑Go to the previous row in a table.
Start new paragraph↵ EnterStart a new paragraph within a cell.
Add new row↹ Tab in the lower right table cell.Add a new row at the bottom of the table.
Insert table breakCtrl+⇧ Shift+↵ EnterInsert a table break within the table.

Working with Forms​

ActionShortcutDescription
Move to the next form↹ TabMove to the next form (if the cursor is in the form).
Move to the previous form⇧ Shift+↹ TabMove to the previous form (if the cursor is in the form).
Choose the next combo box option in the form↓Choose the next combo box option in the form.
Choose the previous combo box option in the form↑Choose the previous combo box option in the form.
Add line break in the multiline formEnterAdd a line break in the multiline form.

Inserting special characters​

ActionShortcutDescription
Insert equationAlt+=Insert an equation at the current cursor position.
Insert an em dashAlt+Ctrl+Num-Insert an em dash ‘—’ within the current document and to the right of the cursor.
Insert an en dashCtrl+Num-Insert an en dash ‘-’ within the current document and to the right of the cursor.
Insert a copyright symbolCtrl+Alt+GInsert a copyright symbol ‘©’ within the current document and to the right of the cursor.
Insert the Euro signCtrl+Alt+EInsert the Euro sign (€) at the current cursor position.
Insert the registered trademark signCtrl+Alt+RInsert the registered trademark sign (®) at the current cursor position.
Insert the trademark signCtrl+Alt+TInsert the trademark sign (™) at the current cursor position.
Insert ellipsisCtrl+Alt+.Insert the ellipsis sign (...) at the current cursor position.
Replace selected Unicode code with symbolAlt+XReplace the selected Unicode code with a symbol.