ONLYOFFICE Docs 9.3 released: enhanced PDF Editor and more signature options, multipage view for documents, Solver in sheets, GIF playback in presentation slideshow mode, AI-powered updates, and more
ONLYOFFICE Docs 9.3 released
This article was translated by AI

Using AI in the Document Editor

The ONLYOFFICE Document Editor allows you to use AI assistants to summarize lengthy text passages into concise, digestible content; translate your text; analyze it in various ways, as well as generate images based on your documents and prompts.

By default, AI is not connected to editors for security reasons. To use AI, you need to install and configure the AI plugin first. Refer to the AI assistants: setup and configuration guide for detailed instructions.

Accessing AI Chatbot

  1. Go to the AI tab on the top toolbar.
  2. Click the chatbot icon Chatbot button to open the AI assistant panel on the left sidebar.
  3. You can ask questions about your document, generate new text, or improve existing content.
  4. When an output is generated, choose one of the following options:
    • Generate new: Click this option to generate a new AI response.
    • Copy: Click this option to copy the AI output to the clipboard.
    • Replace original text: Click this option to replace the original text with the AI output.
    • Insert result: Click this option to insert the AI output at the current cursor position.
    • In comment: Click this option to add the AI output as a comment in your document.
    • As review: Click this option to insert the AI output in the Track Changes mode so you can review, accept, or reject it before finalizing the document.
Accessing AI Chatbot Accessing AI Chatbot

Accessing AI summarization

  1. Select the text you want to summarize.
  2. Go to the AI tab on the top toolbar and select the summarization iconSummarization option.
  3. If you want the output in a different language, select it in the Target language field and click Summarize.
  4. To insert, choose one of the following options:
    • As review: Insert the AI output in the Track Changes mode so you can review, accept, or reject it before finalizing the document.
    • In comment: Add the AI output as a comment in your document.
    • Replace original text: Replace the original text with the AI output.
    • To the end of document: Insert the AI output at the end of your document.
  5. After choosing the option, click Insert

    or

    Right-click the selected text and choose AI → Summarization from the context menu.

Accessing AI summarization Accessing AI summarization

Accessing AI Translation

  1. Go to the AI tab on the top toolbar.
  2. Click the drop-down under translation iconTranslation and then click Settings.
  3. Select your preferred language and click OK.
  4. Select the text you want to translate and click translation iconTranslation.
  5. The result will be inserted and replace the original text

    or

    Right-click the selected text and choose AI → Translate and choose your desired language from the context menu.

Accessing AI Textual Analysis

Grammar and Spelling
  1. Go to the AI tab on the top toolbar.
  2. Click the drop-down under grammar and spelling iconGrammar & Spelling.
  3. Click Check all or Check current text to review the document.
  4. The incorrect text will be underlined.
  5. Click the underlined text to open the suggestion dialog box.
  6. You will see Suggested correction and the corresponding Explanation.
  7. Click Accept to replace the incorrect text with the suggested correction. Otherwise, click Reject

    or

    Right-click the selected text and choose AI → Grammar & Spelling from the context menu

    or

    Use the keyboard shortcut Ctrl+/ (or ⌘+/ on macOS) to open the AI prompt and request a grammar and spelling check.

Text analysis
  • Right-click the selected text and choose AI → Text analysis from the context menu. You can choose any of the following options:
    • Rewrite differently: Click to rephrase the selected text differently.
    • Make longer: Click to expand the selected text to be longer.
    • Make shorter: Click to condense the selected text to be shorter.
    • Explain text in comment: Click to add an explanation of the selected text as a comment.
    • Explain text in hyperlink: Click to add an explanation of the selected text as a hyperlink.
    • Fix spelling & grammar: Click to correct spelling and grammar errors in the selected text.
    • Keywords: Click to extract and display keywords from the selected text.

    or

    Use the keyboard shortcut Ctrl+/ (or ⌘+/ on macOS) to open the AI prompt and refine your text.

AI Textual Analysis AI Textual Analysis

Accessing AI image generation

  • Right-click the selected text and choose AI → Image → Text to image from the context menu.
    Your image will be generated and inserted at the cursor position

    or

    Use the keyboard shortcut Ctrl+/ (or ⌘+/ on macOS) to open the AI prompt and generate an image.

WarningAI-generated content may not always be accurate or complete. It is processed by an AI service of your choosing. ONLYOFFICE assumes no responsibility for the accuracy or completeness of AI-generated content. Please review and verify any critical information before relying on it.
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