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Using search options on your portal


You always need to find something after entering your portal, be it a certain task or a blog post. ONLYOFFICE offers you a number of search options which will help you to achieve your goal as quickly as possible. They are:

  • search bar,
  • filter bar.

Search Bar

It can be accessed by clicking the Search bar icon in the upper right corner. Once you click it you'll see a search bar and the Search in module section. If you know which module your item could be found in mark the corresponding box (or several boxes) and then enter a key word or word combination into the search bar and press the 'Enter' key. The search will be performed within a certain module. If you want to search through all the portal content leave all the boxes unmarked, enter a key word or word combination into the search bar and press the 'Enter' key.

To facilitate the search process make use of the query examples described below:

  • Use the '*' symbol to replace several characters in the query. For instance, if you want to find all the words beginning with 'A' use the A* query.
  • Use the '?' symbol to replace one character in a query, in case if you are not sure of the correct spelling of a word, for example solu?ion .
It's not recommended to use '*' and '?' symbols at the beginning of your query.
  • If you need to find a document with several concise words within one sentence or paragraph, add the '~' to your query and specify the maximum number of words in between the required ones. Example: solution CRM ~ 10.
  • Use the fuzzy search to find similar in spelling words. To do that, add the '~' to the end of your query. Example: if you use the cell~ query you will be shown the results containing not only the key word 'cell' but 'call', 'cells' etc. as well. To make your search more precise or vice versa, add the similarity index to your query, like here cell~0,8.
  • Use logical operators 'AND', 'OR', 'NOT' in your query:
    1. If you want to find the item containing the key words 'source' and 'information', use the "source" AND "information" query;
    2. If you want to find the item containing only one of the mentioned key words 'source' or 'information' (it means that 'source' and 'information' are mutually exclusive words), use the "source" OR "information" query;
    3. If you want to find the item containing the key word 'source' and exclude 'information' from your search, use the "source" NOT "information" query;
  • Take an advantage of the range search. Use the [sel TO set] query, to find all the words beginning with 'sel','sem', 'sen', ...,'set' (example: sell, sent, server, service etc.). Use the {sel TO set} query, if you don't want the range search to return any values that match the two specified values. In this case the words which start with 'sel' and 'set' will be excluded from the range.
If your query contains symbols which coincide with the query language operator, use an escape character. For example: "1" \AND "2", where the '\' symbol is an escape character.

Filter Bar

Filters bar

This filter bar is available in all the portal modules: 'Documents', 'Projects', 'CRM', 'Community', 'People'.

It helps you to find the needed document, contact, task, etc. entering a key word and simultaneously using several filter parameters at once.

If you want to clear one of the filter parameters, click the cross icon next to the needed one.

If you want to clear all the filter parameters, click the Clear Filters icon.

Try now for free Try and make your decision No need to install anything
to see all the features in action
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