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Insert and format autoshapes

Insert an autoshape

To add an autoshape to your spreadsheet,

  1. switch to the Insert tab of the top toolbar,
  2. click the Shape icon Shape icon on the top toolbar,
  3. select one of the available autoshape groups: basic shapes, figured arrows, math, charts, stars & ribbons, callouts, buttons, rectangles, lines,
  4. click the necessary autoshape within the selected group,
  5. place the mouse cursor where the shape sholud be added,
  6. once the autoshape is added, you can change its size and position as well as its settings.

Adjust the autoshape settings

Some of the autoshape settings can be changed using the Shape settings tab on the right sidebar that will open if you select the inserted autoshape with the mouse and click the Shape settings Shape settings icon icon. The following settings can be changed:

  • Fill - use this section to select the autoshape fill. You can choose the following options:
    • Color Fill - select this option to specify a solid color to fill the inner space of the selected autoshape.

      Color Fill

      Click the colored box below and select the necessary color from the available color sets or specify any color you like:

      • Theme Colors - the colors that correspond to the selected color scheme of the spreadsheet.
      • Standard Colors - the default colors set.
      • Custom Color - click this caption if there is no needed color in the available palettes. Select the necessary colors range by moving the vertical color slider and set the specific color by dragging the color picker within the large square color field. Once you select a color with the color picker, the appropriate RGB and sRGB color values will be displayed in the fields on the right. You can also specify a color on the base of the RGB color model by entering the necessary numeric values into the R, G, B (red, green, blue) fields or enter the sRGB hexadecimal code into the field marked with the # sign. The selected color appears in the New preview box. If the object was previously filled with any custom color, this color is displayed in the Current box so you can compare the original and modified colors. When the color is specified, click the Add button. The custom color will be applied to your autoshape and added to the Custom color palette.

    • Gradient Fill - fill the shape with two colors which smoothly change from one to another.

      Gradient Fill

      • Style - choose one of the available options: Linear (colors change in a straight line i.e. along a horizontal/vertical axis or diagonally at a 45 degree angle) or Radial (colors change in a circular path from the center to the edges).
      • Direction - choose a template from the menu. If the Linear gradient is selected, the following directions are available : top-left to bottom-right, top to bottom, top-right to bottom-left, right to left, bottom-right to top-left, bottom to top, bottom-left to top-right, left to right. If the Radial gradient is selected, only one template is available.
      • Gradient - click on the left slider Slider under the gradient bar to activate the color box which corresponds to the first color. Click on the color box on the right to choose the first color in the palette. Drag the slider to set the gradient stop i.e. the point where one color changes into another one. Use the right slider under the gradient bar to specify the second color and set the gradient stop.
    • Picture or Texture - select this option to use an image or a predefined texture as the shape background.

      Picture or Texture Fill

      • If you wish to use an image as the shape background, you can click the Select Picture button and add an image From File selecting it on the hard disc drive of your computer, From Storage using your ONLYOFFICE file manager, or From URL inserting the appropriate URL address into the opened window.
      • If you wish to use a texture as the shape background, open the From Texture menu and select the necessary texture preset.

        Currently, the following textures are available: canvas, carton, dark fabric, grain, granite, grey paper, knit, leather, brown paper, papyrus, wood.

      • In case the selected Picture has less or more dimensions than the autoshape has, you can choose the Stretch or Tile setting from the dropdown list.

        The Stretch option allows you to adjust the size of the image to fit the autoshape so that it could fill all the space completely.

        The Tile option allows you to display only a part of the bigger image keeping its original dimensions or repeat the smaller image keeping its original dimensions over the autoshape surface so that it could fill the space completely.

        Note: any selected Texture preset fills the space completely, but you can apply the Stretch effect if necessary.

    • Pattern - select this option to fill the shape with a two-colored design composed of regularly repeated elements.

      Pattern Fill

      • Pattern - select one of the predefined designs from the menu.
      • Foreground color - click this color box to change the color of the pattern elements.
      • Background color - click this color box to change the color of the pattern background.
    • No Fill - select this option if you don't want to use any fill.
  • Opacity - use this section to set the Opacity level by dragging the slider or entering the percent value manually. The default value is 100%. It means full opacity. The 0% value means full transparency.
  • Stroke - use this section to change the stroke width, color or type of the autoshape.
    • To change the stroke width, select one of the available options from the Size dropdown list. The available options are: 0.5 pt, 1 pt, 1.5 pt, 2.25 pt, 3 pt, 4.5 pt, 6 pt. Alternatively, select the No Line option if you don't want to use any stroke.
    • To change the stroke color, click on the colored box below and select the necessary color.
    • To change the stroke type, select the necessary option from the corresponding dropdown list (a solid line is applied by default, you can change it to one of the available dashed lines).
  • Rotation is used to rotate the shape by 90 degrees clockwise or counterclockwise as well as to flip the shape horizontally or vertically. Click one of the buttons:
    • Rotate counterclockwise icon to rotate the shape by 90 degrees counterclockwise
    • Rotate clockwise icon to rotate the shape by 90 degrees clockwise
    • Flip horizontally icon to flip the shape horizontally (left to right)
    • Flip vertically icon to flip the shape vertically (upside down)
  • Change Autoshape - use this section to replace the current autoshape with another one selected from the dropdown list.
  • Show shadow - check this option to display the shape with shadow.

Adjust shape advanced settings

To change the advanced settings of the autoshape, use the Show advanced settings link on the right sidebar. The 'Shape - Advanced Settings' window will open:

Shape - Advanced Settings

The Size tab contains the following parameters:

  • Width and Height - use these options to change the width and/or height of the autoshape. If the Constant proportions Constant proportions icon button is clicked (in this case it looks like this Constant proportions icon activated), the width and height will be changed together preserving the original shape aspect ratio.

Shape - Advanced Settings

The Rotation tab contains the following parameters:

  • Angle - use this option to rotate the shape by an exactly specified angle. Enter the necessary value measured in degrees into the field or adjust it using the arrows on the right.
  • Flipped - check the Horizontally box to flip the shape horizontally (left to right) or check the Vertically box to flip the shape vertically (upside down).

Shape - Advanced Settings

The Weights & Arrows tab contains the following parameters:

  • Line Style - this option group allows you to specify the following parameters:
    • Cap Type - this option allows you to set the style of the end of the line, therefore it can be applied only to the shapes with an open outline, such as lines, polylines etc.:
      • Flat - the end points will be flat.
      • Round - the end points will be rounded.
      • Square - the end points will be square.
    • Join Type - this option allows you to set the style of the intersection of two lines, for example, it can affect a polyline or the corners of a triangle or rectangle outline:
      • Round - the corner will be rounded.
      • Bevel - the corner will be cut off angularly.
      • Miter - the corner will be pointed. It goes well to shapes with sharp angles.

      Note: the effect will be more noticeable if you use a large outline width.

  • Arrows - this option group is available if a shape from the Lines shape group is selected. It allows you to set the arrow Start and End Style and Size by selecting the appropriate option from the dropdown lists.

Shape - Advanced Settings

The Text Box tab allows you to Resize shape to fit text, Allow text to overflow shape or change the Top, Bottom, Left and Right internal margins of the autoshape (i.e. the distance between the text within the shape and the autoshape borders).

Note: this tab is only available if text is added within the autoshape, otherwise the tab is disabled.

Shape Properties - Columns tab

The Columns tab allows you to add columns of text within the autoshape specifying the necessary Number of columns (up to 16) and Spacing between columns. Once you click OK, the text that already exists or any other text you enter within the autoshape will appear in columns and will flow from one column to another one.

Shape - Advanced Settings: Cell Snapping

The Cell Snapping tab contains the following parameters:

  • Move and size with cells - this option allows you to snap the shape to the cell behind it. If the cell moves (e.g. if you insert or delete some rows/columns), the shape will be moved together with the cell. If you increase or decrease the width or height of the cell, the shape will change its size as well.
  • Move but don't size with cells - this option allows you to snap the shape to the cell behind it preventing the shape from being resized. If the cell moves, the shape will be moved together with the cell, but if you change the cell size, the shape dimensions remain unchanged.
  • Don't move or size with cells - this option allows you to prevent the shape from being moved or resized if the cell position or size was changed.

Shape - Advanced Settings: Alternative Text

The Alternative Text tab allows you to specify the Title and Description which will be read to people with vision or cognitive impairments to help them better understand what information the shape contains.

Insert and format text within the autoshape

To insert a text into the autoshape, select the shape with the mouse and start typing your text. The text will become part of the autoshape (when you move or rotate the shape, the text also moves or rotates with it).

All the formatting options you can apply to the text within the autoshape are listed here.

Join autoshapes using connectors

You can connect autoshapes using lines with connection points to demonstrate dependencies between the objects (e.g. if you want to create a flowchart). To do that,

  1. click the Shape icon Shape icon on the Insert tab of the top toolbar,
  2. select the Lines group from the menu,

    Shapes - Lines

  3. click the necessary shape within the selected group (excepting the last three shapes which are not connectors, namely Curve, Scribble and Freeform),
  4. hover the mouse cursor over the first autoshape and click one of the connection points Connection point icon that appear on the shape outline,

    Using connectors

  5. drag the mouse cursor towards the second autoshape and click the necessary connection point on its outline.

    Using connectors

If you move the joined autoshapes, the connector remains attached to the shapes and moves together with them.

Moving joined shapes

You can also detach the connector from the shapes and then attach it to any other connection points.

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